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UKRI Travel Management Contract

UK RESEARCH & INNOVATION

This public procurement record has 1 release in its history.

Planning

14 Oct 2026 at 10:58

UK1 - Pipeline Notice
Summary of the contracting process

UK Research and Innovation (UKRI) intends to replace its organisation-wide travel management service. The requirement is for national and international business travel booking and related travel management services, rather than travel for the general public. UKRI expects to use the Government Commercial Agency’s Travel, Transport, Accommodation and Venue Solutions framework, specifically its lot for UK-booked national and international business travel. The service is for UKRI, with delivery across the United Kingdom. UK Shared Business Services Ltd is managing the procurement on UKRI’s behalf. The existing travel management contract is due to expire in February 2027, and the planned replacement is intended to maintain travel management provision for UKRI.

This is at the planning stage: UKRI has declared its intention to procure a replacement, but has not issued an invitation to tender. The planned route is a selective procurement through the pre-Procurement Act commercial tool and the relevant framework lot. The buyer anticipates a contract running from 22 February 2027 to 21 February 2029, with an extension option that could take the end date to 21 February 2031. The estimated value is £30 million excluding VAT, or £36 million including VAT. The procurement is presented as one lot. These are planning details, not dates or terms for a bid submission; the buyer has not yet set out evaluation criteria or supplier eligibility requirements.

The work is likely to suit providers with the operational capability to manage business travel bookings for a UK-wide organisation, including national and international travel. UKRI has identified the relevant framework route, so suppliers would need to be positioned to compete through that framework’s applicable lot. The buyer has marked the requirement as suitable for small and medium-sized enterprises and voluntary, community and social enterprises, indicating that participation is not limited to large businesses. No particular accreditations, technical standards, staffing levels or prior experience requirements have yet been stated. Suppliers in travel management can use the planning period to consider their framework eligibility and readiness for a future competition.

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Notice Information

Notice Title

UKRI Travel Management Contract

Notice Description

This pipeline notice is for information only. UKRI's current Travel Management Contract is due to expire in February 2027 with no options to extend. UKRI will be looking to procure a replacement Travel Management Contract via the GCA framework RM6342 lot 2 UK Booked National and International Business Travel. At this stage, no further details are available beyond what is published here.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07873b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096867-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK1 - Pipeline Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Using pre-Procurement Act commercial tool
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63516000 - Travel management services

Notice Value(s)

Tender Value
£30,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
22 Feb 2027 - 21 Feb 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK RESEARCH & INNOVATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FL
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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