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Colne Town Council - Grounds Maintenance

Colne Town Council

This public procurement record has 1 release in its history.

Tender

14 Oct 2026 at 12:59

Tender Notice
Summary of the contracting process

Colne Town Council is buying gardening and grounds maintenance services for the beds, plants and bushes at Alkincoats Park in Colne, Lancashire. Grass and hedge maintenance are expressly excluded. The contractor must prepare annual work plans, restore the beds to the required standard during the first year, then maintain them throughout the contract. The work also includes monthly progress updates in an agreed electronic format, a weekday contact for routine queries and work requests, an out-of-hours emergency contact, and quarterly attendance at council working group meetings. Weed control must use chemical-free solutions unless the Town Clerk specifically authorises otherwise. This is a single park maintenance contract, rather than a wider grounds service covering grass cutting or hedge work.

The council invited tenders through an open procedure, and the stated tender submission deadline was 5pm on 27 November 2026. The contract was scheduled to start on 1 January 2027 and run for 2.25 to five years; the council may extend it by a further two years, subject to performance and review. The tender states that the successful supplier was expected to be advised by 11 December 2026. Bids had to be submitted in writing, in English, and remain valid for 120 days. The evaluation uses a marking matrix, with possible additional weighting at the council’s discretion if there is no clear winner. Tender compliance requirements must be met for evaluation to proceed; alternative bids are not allowed.

This opportunity suits a grounds maintenance or horticultural contractor able to improve and sustain ornamental park beds, plants and shrubs to a defined standard. Suppliers need to plan a substantial initial improvement programme and then deliver consistent routine maintenance, using chemical-free weed control unless expressly authorised otherwise. The council expects a named point of contact during weekday working hours, emergency cover outside those hours, monthly electronic reporting and a representative able to attend quarterly review meetings. Bids must include two written references from existing customers addressing professional competence, reliability and suitability; failing to provide them results in automatic disqualification. The tender also requires staff names and qualifications, so bidders should be able to identify the personnel assigned to the work. Performance is monitored against specified outputs, with financial penalties that may escalate to contract termination.

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Notice Information

Notice Title

Colne Town Council - Grounds Maintenance

Notice Description

Tenders are invited in respect of one contract, with a duration of 2.25-5 years, detailed below and effective from 1st January 2027. GM5 Alkincoates Park gardening services (excluding Grass and Hedge Maintenance).

Lot Information

Lot 1

To be submitted within one month of award of tender and thereafter on a year-by-year basis. To prepare and submit an annual work plan of activity in order to achieve and maintain the park beds shown in Appendix 5A, plants and bushes etc to a high level of appearance being litter and weed free and otherwise maintained in accordance with GM5 Appendix 5B Bed Maintenance Specification. It is anticipated that significant work will be required within the first twelve months to bring the beds up to the required standard. The work plan must show how each bed will be brought up to the required standard during the course of the first twelve months and the work intended to maintain them at the required standard through the course of the contract period. (Only chemical free weedkilling solutions to be administered, unless specifically authorised by the Town Clerk.) Provide the Town Clerk with an update on the first of each month in relation to the work plan including any planned or completed work within the park that month and subsequent months. This update must include information in an agreed electronic format. To provide a single point of contact to the Town Council to assist in monitoring of the contract, dealing with incidents and enquires and receive work requests, Monday through to Friday, between 8am and 5pm daily as and when by email and/or telephone To provide an out of hours contact for emergency works. Send a representative to attend Working Group Meetings on a quarterly basis to report on the progress of the contract and to receive feedback on the work performed in the park.

Options: If you are successful in your tender contract, Colne Town Council may be prepared to extend this contract for a further 2 year period subject to good performance across all areas of contract awarded. Indication of a desire to extend, must be provided in writing to the Town Council approximately 12 months prior to the contract end date. The contract extension will be awarded at the discretion of the Town Council and subject to a successful contract review, which will be carried out shortly after reciept of the extension request.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078785
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096987-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77312000 - Weed-clearance services

77314000 - Grounds maintenance services

77342000 - Hedge trimming

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Oct 20261 weeks ago
Submission Deadline
27 Nov 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Colne Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLNE, LANCASHIRE
Postcode
BB8 0AQ
Postcode Area
Blackburn
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD46 East Lancashire
Delivery Location
TLD North West (England)
Local Authority
Pendle
Electoral Ward
Vivary Bridge
Westminster Constituency
Pendle and Clitheroe

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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