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T26-125CRO Informal Catering for Mayoral Events

Derry City and Strabane District Council

This public procurement record has 1 release in its history.

Tender

15 Oct 2026 at 15:30

UK4 - Tender Notice
Summary of the contracting process

Derry City and Strabane District Council is seeking a designated caterer to provide informal catering for meetings and events hosted by the Mayor. The Mayor’s weekly diary includes a series of events, and the catering required will vary according to each event’s nature and the number of attendees. Most events are expected to take place at the Guildhall or Harbour House, both in Derry. The requirement covers catering services and associated catering supplies, with the successful supplier expected to respond to changing event needs across the Council’s mayoral programme. This is a single service requirement for the Council rather than a set of separately described catering packages.

The Council invited tenders through a below-threshold open competition. The process reached the tender stage, with offers invited through the Council’s electronic tendering route. The enquiry deadline was 30 October 2026 at 12:00, and the submission deadline was 13 November 2026 at 12:00. The contract is scheduled to run from 1 January 2027 to 1 January 2028, with the possibility of a further one-year extension, subject to satisfactory delivery. The estimated gross contract value is £36,000. There is one lot. The award criteria are set out in the procurement documents; the published summary directs bidders to those documents for the detailed evaluation basis.

This opportunity is suited to a catering business able to provide flexible, event-based service for a civic client. The provider will need to accommodate different attendance levels and vary the catering according to the type of meeting or event, rather than deliver one fixed menu or volume. Being able to serve events at venues in Derry, particularly the Guildhall and Harbour House, is commercially relevant. A designated supplier should be prepared to support a busy mayoral events schedule and deliver consistently across multiple bookings. The potential extension makes reliable service delivery important, since continuation beyond the initial term depends on the Council’s satisfaction with performance. The requirement may suit a local caterer or a regional operator with the capacity to service events in Derry.»}

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Notice Information

Notice Title

T26-125CRO Informal Catering for Mayoral Events

Notice Description

Derry City and Strabane District Council seeks tenders for the provision of Informal Catering for Mayoral Events. The Office of the Mayor is very busy and as part of the weekly diary, the Mayor will host a series of meetings, and events; for which catering is required. Most of these events will be held in the Guildhall, Derry or in Harbour House, Derry. Depending on the nature of the event, the numbers to be catered for and the catering to be provided will vary. Council therefore is seeking to appoint a designated caterer to meet these needs. Your submission must be submitted via eTendersNI, via this CFT. No other method of submissions will be accepted. Please refer to the CfT documents for further detail.

Lot Information

Lot 1

Renewal: This contract will be initially for one year; and subject to the satisfaction with the delivery of the contract, it may be extended for one further year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0788c1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/097586-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

55 - Hotel, restaurant and retail trade services

CPV Codes

39222000 - Catering supplies

55500000 - Canteen and catering services

55520000 - Catering services

Notice Value(s)

Tender Value
£36,000 Under £100K
Lots Value
£36,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Oct 20261 weeks ago
Submission Deadline
13 Nov 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 1 Jan 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derry City and Strabane District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERRY
Postcode
BT48 7NN
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0A Derry City and Strabane
Delivery Location
TLN0A Derry City and Strabane
Local Authority
Derry City and Strabane
Electoral Ward
Northland
Westminster Constituency
Foyle

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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