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Bed Management Service - North Cumbria Integrated Care

North Cumbria Integrated Care NHS Foundation Trust

This public procurement record has 1 release in its history.

Planning

19 Oct 2026 at 12:30

UK3 - Planned Procurement Notice
Summary of the contracting process

North Cumbria Integrated Care NHS Foundation Trust plans to buy a comprehensive bed management service for its sites across North Cumbria. The work covers maintenance and repair, decontamination, asset tracking, specialist rental equipment and lifecycle support for beds, mattresses and related equipment, alongside associated management services. This is a healthcare equipment maintenance and support service (CPV 50420000). The service is intended to support the Trust’s management of its bed and mattress assets across its NHS locations. The Trust is the buyer and will contract with a suitably qualified provider to deliver the service.

This procurement is at the planning stage: the Trust has signalled its intention to procure, but has not yet invited tenders. It expects to use a competitive flexible procedure, with two phases: an initial assessment based on quality, cost and social value, followed by virtual presentations and demonstrations. The indicative contract term is five years from 1 April 2027 to 31 March 2032, with an option to extend for up to two further years, to 31 March 2034. The estimated value is £1 million excluding VAT (£1.2 million including VAT). The buyer expects the next procurement notice on 29 October 2026. The single lot is assessed on quality (30%), presentation (25%), cost (35%) and social value (10%).

The service is likely to suit providers with the expertise and operational capacity to manage beds, mattresses and associated healthcare equipment across NHS sites. Relevant capabilities include equipment maintenance and repair, decontamination, asset tracking, specialist equipment rental, lifecycle support and the management of these services as an integrated provision. Suppliers should be prepared to demonstrate how they will deliver service quality, control costs and contribute social value; a virtual presentation and demonstrations are planned as part of the evaluation. The Trust identifies the procurement as suitable for small and medium-sized enterprises and voluntary, community or social enterprises, so suppliers in those groups may consider preparing. The scale and multi-year nature of the service may also make partnership or subcontracting arrangements worth considering for firms whose expertise covers only some of the required services.

How relevant is this notice?

Notice Information

Notice Title

Bed Management Service - North Cumbria Integrated Care

Notice Description

Via the use of a Competitive Flexible Procedure, North Cumbria Integrated Care NHS Foundation Trust wish to enter into a contact with a suitably qualified provide for the Provision of a comprehensive Bed Management Service covering the maintenance, repair, decontamination, asset tracking, specialist rental equipment, lifecycle support and associated management services for beds, mattresses and related equipment across North Cumbria Integrated Care NHS Foundation Trust sites. The proposed contract term is 5 years, with the option to extend for up to a further 2 years (5 + 1 + 1).

Lot Information

Lot 1

Renewal: Option to extend for a further two years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078aac
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098445-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50420000 - Repair and maintenance services of medical and surgical equipment

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
29 Oct 20262 days to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2032 Over 5 years
Recurrence
2029-10-10

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Cumbria Integrated Care NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARLISLE
Postcode
CA2 7HY
Postcode Area
Carlisle
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD13 Cumberland
Delivery Location
TLD1 Cumbria, TLD11 West Cumbria, TLD12 East Cumbria
Local Authority
Cumberland
Electoral Ward
Castle
Westminster Constituency
Carlisle

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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