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Bed Management Service - North Cumbria Integrated Care

North Cumbria Integrated Care NHS Foundation Trust

This public procurement record has 2 releases in its history.

Tender

29 Oct 2026 at 11:51

UK4 - Tender Notice
Planning

19 Oct 2026 at 12:30

UK3 - Planned Procurement Notice
Summary of the contracting process

North Cumbria Integrated Care NHS Foundation Trust is seeking a comprehensive bed management service for beds, mattresses and related equipment across its sites in North Cumbria. The work covers maintenance and repair, decontamination, asset tracking, specialist equipment rental, lifecycle support and associated management services. This is a healthcare equipment maintenance and support service, rather than a purchase of beds alone. The delivery locations are the Trust’s sites in North Cumbria, including Carlisle.

The Trust invited offers through a competitive flexible procedure. The tender is divided into one lot and uses two stages: initial bids are assessed on quality, cost and social value, followed by virtual presentations and demonstrations. The enquiry deadline was 16 November 2026 at 15:30, and the bid deadline was 2 December 2026 at 12:00. The contract is due to run from 1 April 2027 to 31 March 2032, with an option to extend by up to two years. Its estimated value is £1 million excluding VAT (£1.2 million including VAT). Evaluation weights are cost 35%, quality 30%, presentation 25% and social value 10%.

The requirement suits providers with the capability to maintain and repair beds, mattresses and associated healthcare equipment, carry out decontamination and track assets, and supply specialist rental equipment. Suppliers will also need to support equipment over its lifecycle and manage the service across the Trust’s sites. The two-stage assessment means bidders should be able to demonstrate their approach through a virtual presentation and equipment demonstrations, as well as provide a competitive cost and evidence of quality and social value. The opportunity is marked as suitable for small and medium-sized enterprises and voluntary, community or social enterprises, so it is not limited to large suppliers. It is best suited to businesses able to combine technical equipment support with reliable service management.

How relevant is this notice?

Notice Information

Notice Title

Bed Management Service - North Cumbria Integrated Care

Notice Description

Via the use of a Competitive Flexible Procedure, North Cumbria Integrated Care NHS Foundation Trust wish to enter into a contact with a suitably qualified provider for the Provision of a comprehensive Bed Management Service covering the maintenance, repair, decontamination, asset tracking, specialist rental equipment, lifecycle support and associated management services for beds, mattresses and related equipment across North Cumbria Integrated Care NHS Foundation Trust sites. The proposed contract term is 5 years, with the option to extend for up to a further 2 years (5 + 1 + 1).

Lot Information

Lot 1

Renewal: Option to extend for a further two years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078aac
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/102543-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50420000 - Repair and maintenance services of medical and surgical equipment

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Oct 20264 days ago
Submission Deadline
2 Dec 20265 weeks to go
Future Notice Date
29 Oct 2026Expired
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2032 Over 5 years
Recurrence
2029-10-10

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Cumbria Integrated Care NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARLISLE
Postcode
CA2 7HY
Postcode Area
Carlisle
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD13 Cumberland
Delivery Location
TLD1 Cumbria, TLD11 West Cumbria, TLD12 East Cumbria
Local Authority
Cumberland
Electoral Ward
Castle
Westminster Constituency
Carlisle

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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