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Provision of Insurance Cover for Vale of White Horse District Council (Excluding Broker Services)

Vale of White Horse District Council

This public procurement record has 1 release in its history.

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19 Oct 2026 at 12:48

Award Notice
Summary of the contracting process

Vale of White Horse District Council buys a broad range of insurance cover for its council operations and assets in the Vale of White Horse area. The requirement is divided into cover for general property and material damage, including business interruption, money, computers and contract works; commercial and industrial properties and loss of rent; casualty risks; engineering insurance and inspection; fidelity guarantee; personal accident; and motor fleet insurance. A package option combines property, casualty and motor fleet cover. The contract excludes broker services, so the requirement is for insurance underwriting and related cover rather than insurance brokerage. The service category is financial and insurance services (CPV 66000000).

The procurement is complete and the existing contract has been extended to Zurich Municipal. The Council used a procedure without a prior competition notice to extend the contract, relying on its position that the change is a permitted non-substantial modification. The extension is intended to maintain continuity while the Council prepares a replacement procurement: an earlier tender was discontinued after errors and omissions prevented transparent and equal evaluation, and uncertainty over local government reorganisation affected future requirements. The original contract was signed on 17 December 2021; its initial term ended on 30 September 2024 and was extended to 30 September 2026. The proposed further extension runs to 31 March 2027. The contract value recorded for this extension is £134,443, signed on 19 October 2026. The original lots were evaluated on price.

This award demonstrates demand for a comprehensive council insurance programme, spanning property and business interruption, liability and other casualty risks, engineering cover and inspections, fidelity, personal accident and motor fleet. A credible competitor when this requirement returns would need the underwriting capacity and technical expertise to assess and cover a local authority’s varied assets, operations and liabilities, and to provide responsive claims and policy administration. Engineering insurance and inspection capability is relevant to that part of the requirement; the package option also shows the value of being able to combine property, casualty and fleet cover. The prior competition assessed bids on price, so suppliers would need commercially competitive terms across the cover they offer. The contract expressly excludes broker services: brokerage alone would not match the requirement.

How relevant is this notice?

Notice Information

Notice Title

Provision of Insurance Cover for Vale of White Horse District Council (Excluding Broker Services)

Notice Description

South Oxfordshire District Council entered into a contract with Zurich Insurance plc dated 17 December 2021 for the provision of insurance cover ,excluding broker services ("the Contract"). The procurement was advertised on Find a Tender service on 27 May 2021. The initial term of the Contract expired on 30 September 2024 but contained an option to extend by 2 years. The Council extended the Contract in accordance with its terms up to the maximum length, with a new expiry date of 30 September 2026. This VEAT notice relates to a proposed extension of the Contract to 31 March 2027 to allow time for the Council to undertake a re-procurement as although a procurement exercise was commenced prior to the expiry of the Contract, it has been discontinued. Original Contract Award Notice 2021/S 000-023657

Lot Information

Material Damage

The Council require Material Damage cover incorporating General Properties, Business Interruption - Additional Expenditure, All Risks, Money, Computers and Contract Works

Commercial/Industrial Properties

The Council requires cover for Commercial/Industrial properties incorporating Commercial & Industrial Properties, Business Interruption - Loss of Rent

Casualty

The contracting authority require cover for Casualty incorporating Employers Liability, Public & Products Liability, Officials Indemnity, Land Charges, Libel and Slander, Professional Indemnity, Hirers Liability

Engineering Insurance Services

The contracting authority requires cover for Engineering Services incorporating Engineering Insurance, Engineering Inspection Services, Engineering Business Interruption

Fidelity Guarantee

The contracting authority requires cover for Fidelity Guarantee.

Personal Accident

The contracting authority requires Personal Accident cover

Motor Fleet

The contracting Authority requires motor fleet insurance

Package

Vale of White Horse District Council are also inviting a "package" bid from suppliers for a combination of Lot 1 - Property (including Computers, Contract Works, Business Interruption, Money and All Risks) Lot 3 - Casualty (including Employers Liability, Public and Products Liability, Officials Indemnity, Land Charges, Libel and Slander, Professional Indemnity and Hirers Liability) and Lot 7 Motor Fleet.

Procurement Information

The Council intends to extend the Contract to 31March 2027 to allow time for a re-procurement exercise to be conducted . The procurement exercise which had commenced prior to the expiry of the Contract has been discontinued because some errors and omissions were identified in the invitation to tender documents which made it impossible to demonstrate transparency and equal treatment in the evaluation and moderation of the responses from bidders. In addition, the Government's announcement to pause Local Government Re-organisation has created uncertainty regarding future insurance requirements Therefore the Council has made the decision to extend the current Contract until 31st March 2027,re-write the tender pack and go back to the market, which gives the opportunity of seeking a longer contract period. The Council's position is that the modification is permitted under Regulation 72(1)(e) of the Public Contract Regulations 2015 (as amended) (non-substantial modifications) and that none of the conditions set out in Regulation 72(8) apply. The proposed short term extension will therefore provide the Council with a sufficient period of time to run a re-procurement exercise, and to provide continuity of service for the Council while it is conducted

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078ab4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098460-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

CPV Codes

66000000 - Financial and insurance services

66512100 - Accident insurance services

66513000 - Legal insurance and all-risk insurance services

66513200 - Contractor's all-risk insurance services

66515000 - Damage or loss insurance services

66515200 - Property insurance services

66515411 - Pecuniary loss insurance services

66516100 - Motor vehicle liability insurance services

66516400 - General liability insurance services

66516500 - Professional liability insurance services

66519200 - Engineering insurance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£134,443 £100K-£500K

Notice Dates

Publication Date
19 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Vale of White Horse District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABINGDON
Postcode
OX14 3JE
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC
Local Authority
Vale of White Horse
Electoral Ward
Abingdon Abbey Northcourt
Westminster Constituency
Oxford West and Abingdon

Supplier Information

Number of Suppliers
1
Supplier Name

Zurich Municipal

Further Information

Open Contracting Data Standard (OCDS)

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