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FILM/AUDIO/VIDEO PRODUCTION (2027-2030)

Nuclear Waste Services

This public procurement record has 1 release in its history.

Planning

19 Oct 2026 at 12:53

UK3 - Planned Procurement Notice
Summary of the contracting process

Nuclear Waste Services Limited intends to appoint an agency to produce films, audio and video supporting its work. Briefs may range from short concept films, social media stories and talking-head recordings to long-form explainers and documentary-style content. The supplier will work with the organisation’s Creative Lead, follow its brand values and deliver finished media in the required formats and resolutions. Work includes production, amendments, post-production and secure archiving, with project files available for future editing when requested. Delivery may be in-house or through subcontractors. The work is centred on Nuclear Waste Services’ activities, with studio facilities needed within commuting distance of both Cumbria and south-east England. A single point of contact will manage briefs, track budgets and coordinate delivery.

This is a planned procurement: the buyer has set out its intention to compete the work, but has not yet invited tenders. It expects an open competition below the UK procurement threshold, with one lot. The estimated value is £500,000 excluding VAT (£600,000 including VAT). The anticipated contract period is 1 March 2027 to 28 February 2029, with an option to extend by two further 12-month periods, at the buyer’s discretion, potentially through 28 February 2031. The buyer expects to publish a further notice on 27 October 2026. The planned procedure is not an invitation or a deadline to submit a bid; the procurement details are indicative at this stage.

The work is suited to an established production agency with a demonstrable track record for high-profile public- and private-sector clients, and professional staff able to provide CVs for approval. Suppliers should be able to call on directors, camera crews and specialist equipment, provide a small crew at short notice, and offer production studios within commuting distance of Cumbria and south-east England. The buyer expects camera equipment covering varied production needs, broadcast-ready studio facilities and access to set-building capability. In-house post-production capacity should cover green screen, CGI and 3D, alongside the ability to keep pace with new techniques. Suppliers will need to manage versions and approvals, deliver accessible content including subtitles and English- or Welsh-language voiceovers when required, and understand government accessibility and broadcast requirements. AI use is restricted and requires buyer approval beyond conventional-footage retouching.

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Notice Information

Notice Title

FILM/AUDIO/VIDEO PRODUCTION (2027-2030)

Notice Description

NWS requires an experienced agency of Film, Audio and Video Production with demonstrable credentials, which include evidence of previous work for high-profile clients in both the private and public sectors. The Contractor's staff will work with NWS and will bring a variety of skills and competencies within Film, Audio and Video Services. The team must be able to evidence experience from previous assignments and contracts. With direction from NWS' Creative Lead, the successful Contractor will assist with the development of film/audio production across the following deliverables, while adhering to NWS brand values, to the highest standard, on time and on budget. The successful Contractor shall provide a single point of contact, subject to NWS' regular review, for responding to NWS, picking up the scope and tracking and notifying the budget spend. The delivery of the work could be provided by the Contractor in-house or via sub-contractors. The approved single point of contact shall not be replaced at a later stage without notifying NWS. The successful Contractor will provide options as required and manage amendments from start to completion, with delivery of the appropriate video/audio files on specification, including digital and high-res versions. The Team appointed will be professionally qualified, and key personnel will provide CVs for approval by NWS. The successful Contractor will make allowances for hard of hearing or subtitles as required, as well as provide VOs in both English and Welsh when required. The successful Contractor will assist with the industry regulation processes, including UK government legal accessibility requirements and delivery to broadcast stations, should this become a requirement. Examples of previous film productions can be seen below; the successful Contractor will be expected to match or improve on the quality of films produced: https://youtu.be/sGasDQmPD5M https://youtu.be/1GPDi39iDlY https://youtu.be/MWkPujO8gC0 GDF Explained - Geology Q&A with Andrew Parkes - YouTube Underground resources - YouTube What we're up to at the Low Level Waste Repository - YouTube What is the GDF (Geological Disposal Facility) community siting factor? How does the multi-barrier system work in a GDF? Requirements would come in the shape of briefs, spanning a range of formats and styles, including short concept-style films, 'in the moment' social media stories and talking heads made at short notice, long-form explainers and short 'fly on the wall' documentary-style films that showcase the work across NWS. Access to different film directors and camera crew, specialist skills and equipment, studio locations within commuting distance from both Cumbria and the Southeast, in-house post-production services and resources are necessary. The agility to provide a small crew at short notice will be required on a regular basis. NWS is seeking a Contractor with own camera equipment covering all bases, and studio film/audio broadcast facilities, owned or contracted, readily available. These will be equipped to the latest industry standards, with own or hired kit and access to set build capabilities. The successful Contractor will provide a suite of post-production services, ranging from green screen to Computer Generated Imagery and 3D techniques, and will continually update these services to find new innovations and developments within the sector. The successful Contractor will have an awareness of AI techniques and regulations. Use of AI will be strictly limited to tried and tested techniques and any use of AI beyond retouching material filmed conventionally should be declared and subject to NWS approval. Should NWS require a preferred photographer to join the crew, they should be allowed access to the Contractor's studio facility or facilities and to film production's locations if required, and as appropriate. Delivery would include providing different file formats in very high resolution as required, long- and short-form as required, portrait or landscape as required, managing amends and keeping a record of all files' versions and approvals. The Contractor should keep all NWS files safely and securely archived for the duration of the Contract, unless otherwise specified. Upon request, open files and folders would be delivered to NWS at the end of each project for future editorial use. Work will be required over a period of two years with an optional extension at NWS' discretion of a further period of two years. Each project's lead times will be agreed at the outset of each brief.

Lot Information

Lot 1

Renewal: Extend for 12 months and addition 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078ab7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098463-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92111250 - Information film production

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
27 Oct 2026Today
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nuclear Waste Services
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CALDERBRIDGE, SEASCALE
Postcode
CA20 1DB
Postcode Area
Carlisle
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD13 Cumberland
Delivery Location
Not specified
Local Authority
Cumberland
Electoral Ward
Gosforth
Westminster Constituency
Whitehaven and Workington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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