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NHFT Integrated Sexual Health Electronic Patient Record (EPR) Pre-Market Engagement

NORTHAMPTONSHIRE HEALTHCARE NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Planning

19 Oct 2026 at 14:54

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Northamptonshire Healthcare NHS Foundation Trust is exploring a replacement electronic patient record (EPR) system for its Integrated Sexual Health Service. The requirement is for a modern, cloud-based, fully integrated digital solution that brings together the service’s systems for staff and service users. It is intended to support sexual health, contraception and HIV services, improve coordination across the Trust and enable safe, patient-centred care. Leicestershire Partnership NHS Trust is managing the market engagement and any subsequent tender process if the Trust decides to proceed. The solution is intended for sexual health services across NHFT; the procurement information identifies no specific delivery sites.

The process is at planning and is currently a voluntary pre-market engagement exercise, not a tender or call for competition. The Trust is seeking supplier questionnaire responses by 30 October 2026 to inform its procurement strategy, specification and business case; a future notice is expected by 29 January 2027. The anticipated contract period is 1 July 2027 to 30 June 2030, with a possible extension to 30 June 2032. The stated estimated value is £400,000 excluding VAT (£480,000 including VAT). The planned procurement method and evaluation criteria have not been determined in this engagement. Participation does not affect any future procurement, and the Trust has made no commitment to proceed.

This engagement is relevant to suppliers of specialist sexual health EPR systems and associated digital services, particularly those able to provide a cloud-based, integrated solution for staff and service users. The Trust is interested in systems supporting sexual health, contraception and HIV services, with interoperability, regulatory compliance and scope for future service transformation. Suppliers with experience of system migration and transition can contribute information on delivery approaches and risks. The stated requirements also include a high-level implementation plan and a disaster recovery plan, so suppliers should be prepared to explain how they would address these. The Trust is gathering market information and may use it to shape a future tender; it has not committed to procure.

How relevant is this notice?

Notice Information

Notice Title

NHFT Integrated Sexual Health Electronic Patient Record (EPR) Pre-Market Engagement

Notice Description

This Pre-Market Engagement (PME) exercise is being undertaken to better understand the current market for Sexual Health Electronic Patient Record (EPR) solutions and associated services. Information received will be used to inform the future procurement strategy, specification development and business case.

Planning Information

Introduction Northamptonshire Healthcare NHS Foundation Trust (NHFT) is seeking to engage with the market in advance of a potential procurement exercise for a replacement Electronic Patient Record (EPR) system for its Integrated Sexual Health Service. The purpose of this pre-market engagement (PME) activity is to understand the current market offering, identify innovative solutions and delivery models, and gather information to support the development of the Trust's procurement strategy and future specification. This notice is issued for information and market research purposes only and does not represent a formal call for competition. 2. Background NHFT currently operates an Integrated Sexual Health Service and is exploring options for a modern, cloud-based Electronic Patient Record solution to support the continued delivery of safe, effective and patient-centred care. The Trust wishes to understand the capabilities available within the market for specialist Sexual Health Electronic Patient Record systems and related digital solutions. The intention is to identify solutions that can support sexual health, contraception and HIV services whilst facilitating efficient service delivery, regulatory compliance, interoperability and future service transformation. Information gathered through this engagement will be used to inform the scope, procurement approach, commercial strategy and specification requirements for any future procurement activity. 3. Purpose of the Engagement • Understand market capabilities and innovations • Identify potential delivery models • Assess risks and opportunities • Understand supplier approaches to system migration and transition. • Inform the scope and specification of the future tender 4. Scope of the Requirement • Deploy a modern, fit for purpose, fully integrated, cloud-based technology solution for Sexual Health • Unify services on a single digital solution – for both our service users and staff • Enable sexual health services across NHFT to work together more closely and deliver a more cost-effective solution from the market • A high-level implementation plan and disaster recovery plan 5. Engagement Activities Interested suppliers are invited to participate in the below: • Completion of a supplier questionnaire available via Atamis. • Suppliers are required to complete the documents provided and upload within the Atamis Tendering Portal “The e-tendering portal”. https://health-family.force.com/s/Welcome Initial log-in to the e-Tendering portal is via the following link https://health-family.force.com/login Should you have any questions or issues, please contact the Atamis helpdesk on 0800 995 6035 or email support-health@atamis.co.uk The Trust reserves the right to amend the engagement approach based on market interest and information requirements. 6. How to Participate Please submit your responses to the Pre Market (PME) Questionnaire available via Atamis Portal, closing date for responses is 30/10/2026 7. Important Notes • This notice is issued solely for pre-market engagement purposes. • This is not a call for competition and does not constitute a procurement exercise. • Participation is entirely voluntary. • Participation or non-participation will not influence or affect any future procurement process. • No commitment is made by the Trust to undertake any procurement exercise following this engagement. • The Trust will not be liable for any costs incurred by organisations participating in this engagement. • The information provided may be used by the Trust to inform future procurement documentation and strategy development. • All information received will be treated in accordance with applicable procurement and information governance requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078af2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098571-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Dynamic
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48180000 - Medical software package

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
29 Jan 20274 months to go
Award Date
Not specified
Contract Period
1 Jul 2027 - 30 Jun 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTHAMPTONSHIRE HEALTHCARE NHS FOUNDATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KETTERING
Postcode
NN15 7PW
Postcode Area
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF25 North Northamptonshire
Delivery Location
Not specified
Local Authority
North Northamptonshire
Electoral Ward
Pipers Hill
Westminster Constituency
Kettering

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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