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Hertford Regional College (HRC) - Cleaning Tender

Hertford Regional College

This public procurement record has 1 release in its history.

Tender

19 Oct 2026 at 16:14

UK4 - Tender Notice
Summary of the contracting process

Hertford Regional College is seeking a contractor to provide cleaning services at its Broxbourne Campus in Turnford and its Ware Campus. The work covers routine cleaning during term time and periodic deep cleaning throughout the year, with scope to review and improve the existing service. The aim is to maintain clean, well-kept college facilities that support students’ learning. The college expects a closely managed service, productive cleaning teams and full staffing across both campuses. This is a school and education-facility cleaning contract (CPV 90919300), managed for the college by procurement consultancy RIVA Partnership Ltd.

The college invited offers through a two-stage Competitive Flexible Procedure. Stage one uses a Procurement Specific Questionnaire to shortlist between five and ten candidates, or fewer if fewer meet the minimum requirements; candidates must score at least 60% to progress. Shortlisted suppliers are invited to submit an Invitation to Tender. The stated evaluation is weighted equally between price and quality and innovation. The enquiry and expression-of-interest deadline was 12 November 2026 at 16:15. The contract is due to run from 1 April 2027 to 31 March 2030, with an extension option of up to two further years, ending no later than 31 March 2032. Its stated value is £2,150,000 excluding VAT (£2,580,000 including VAT). It is a fixed-price contract, invoiced monthly.

The requirement suits specialist education or commercial cleaning providers able to deliver consistent routine and periodic deep cleaning across two college campuses. The college is seeking a contractor with strong operational management, high productivity and robust workforce planning to keep both sites fully staffed. It also expects a management approach that supports and develops cleaning staff, and welcomes practical ideas for improving the service. Providers should be able to work in partnership with the college and demonstrate capacity to meet its service standards. To qualify, a company must have achieved at least £1 million in annual turnover and carry at least £5 million each in employers’ liability and public liability insurance. The college has indicated the opportunity is suitable for SMEs and voluntary, community and social enterprises.

How relevant is this notice?

Notice Information

Notice Title

Hertford Regional College (HRC) - Cleaning Tender

Notice Description

Our goal at HRC is to prepare you for your future career, whether that is straight from the college or after progressing to university. We believe that your learning experience at HRC is critical in order to set you ahead of the competition, to get that dream job or a place at your first-choice university. You will learn in award-winning facilities, installed with professional equipment and be taught by industry experts. You will have opportunities to meet and work with local employers to develop both your academic and high-level technical and vocational skill-sets. Our staff will provide the advice and support you will need to help you succeed but we will also respect you and give you the space you need to grow as a person. This will include developing employability skills, the ones that employers tell us they value and that set the best employees apart from the rest. We expect that our students will go on to achieve great things and we are proud to witness the successful careers our alumni have forged for themselves across all industry sectors. Further information regarding HRC can be obtained here: https://hrc.ac.uk/ Tender information: The successful tenderer will be required to provide excellent cleaning services at Hertford Regional College which includes the following locations: Broxbourne Campus - Turnford, Broxbourne, Herts EN10 6AR Ware Campus - London Road, Ware, Herts SG12 9JF The contract term being tendered for 3 years, from 1st April 2027 - 31st March 2030. There is an option for a further extension period for up to two additional years to 31st March 2032. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services. This includes both core term time cleaning and periodic deep cleaning throughout the year. The Client is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. The Client expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The Client expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. The successful contractor will also have robust plans to ensure the campuses are fully staffed at all times. The Client is not obliged to accept the lowest price submitted for this tender, rather the Client is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The Client seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 50% price and 50% quality and innovation. Value of contract: The annual value of the current contract is PS430,000 Therefore the value of this contract is PS2,150,000 The contract shall be a fixed price contract with invoices raised monthly to the Client. Additional requirements and information: *The Client has a minimum requirement for a contractor's employers' liability and public liability insurances of PS5 million *The minimum annual turnover that your company must have achieved to be considered for this opportunity is PS1 million *There are not incumbent cleaning staff currently within the Local Government Pension Scheme *The cleaning services are currently contracted to Birkin *The client reserves the right not to appoint in conclusion of this project. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Herts:-School-cleaning-services./332QTHVCG4 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/332QTHVCG4

Lot Information

Lot 1

Renewal: There is an option for a further extension period for up to two additional years to 31st March 2032.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078b1d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098642-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£2,150,000 £1M-£10M
Lots Value
£2,150,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 1 Apr 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hertford Regional College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HERTS
Postcode
SG12 9JF
Postcode Area
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
TLH23 Hertfordshire CC
Local Authority
East Hertfordshire
Electoral Ward
Ware Priory
Westminster Constituency
Hertford and Stortford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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