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Provision of Design and Technology Machinery Safety and Local Exhaust Ventilation (LEV) Examination Services

Caerphilly County Borough Council

This public procurement record has 1 release in its history.

Tender

20 Oct 2026 at 14:59

UK4 - Tender Notice
Summary of the contracting process

Caerphilly County Borough Council is seeking providers for annual statutory inspection, examination, testing, certification and reporting of Local Exhaust Ventilation (LEV) systems and Design and Technology machinery in maintained schools and educational establishments across Caerphilly County Borough. The LEV work covers wood-dust, fume and welding extraction systems, spray booths, electrostatic filters and science laboratory fume cupboards, including visual and performance testing. The machinery work covers workshop equipment such as saws, lathes, drills, planers, sanders, grinders and kilns, together with extraction and welding equipment, guarding, braking and emergency stops. Providers must identify and report compliance issues. The services support the Council’s statutory health and safety duties, including requirements relating to hazardous substances, work equipment and safety in educational workshops.

The Council invited tenders through an open competition, divided into two specialist lots: LEV examination and testing, and Design and Technology machinery safety examination and testing. The buyer may award each lot separately or compare the combined outcome of both lots against a single combined-service bid; bidders offering both may include a discounted price. Enquiries were due by 3 November 2026 at 17:00, and tenders by 10 November 2026 at 12:00. Each lot has an estimated value of £30,000 excluding VAT (£36,000 including VAT). The contract period is 1 January 2027 to 31 December 2029, with an option to extend by up to 24 months. For each lot, quality carries 60% of the score and price 40%.

The opportunity suits specialist inspection and testing providers with the capability to deliver one or both service areas; small and medium-sized enterprises are considered suitable. LEV bidders need experience examining and performance-testing varied extraction systems, issuing test certificates and producing detailed reports. Machinery bidders need expertise in inspecting educational workshop machinery and ancillary equipment, testing safety systems and assessing compliance with work-equipment requirements. Providers must be able to conduct annual visits across maintained schools and other educational establishments in the county, and report both compliant and non-compliant findings. Suppliers able to cover both services can compete for the combined arrangement and may offer commercial efficiencies through a discounted combined price. The work requires familiarity with relevant health and safety legislation, guidance and standards, including COSHH, PUWER, HSE guidance and the educational-establishment standard BS 4163.

How relevant is this notice?

Notice Information

Notice Title

Provision of Design and Technology Machinery Safety and Local Exhaust Ventilation (LEV) Examination Services

Notice Description

Caerphilly County Borough Council ("the Authority") invites tenders from suitably qualified and experienced Providers for the provision of statutory inspection, examination, testing, certification and reporting services relating to Design and Technology (D&T) machinery and Local Exhaust Ventilation (LEV) systems located within maintained schools and educational establishments across Caerphilly County Borough. The services are required to support the Authority's compliance with statutory health and safety obligations, including but not limited to: - The Control of Substances Hazardous to Health Regulations 2002 (COSHH) - The Provision and Use of Work Equipment Regulations 1998 (PUWER) - Relevant Health and Safety Executive (HSE) guidance - BS 4163:2021+A1:2022 Health and Safety for Design and Technology in Educational and Similar Establishments - Building Bulletin 81 (BB81) The successful provider(s) will undertake annual inspections, examinations, testing, certification and reporting activities, together with the identification and reporting of compliance and non-compliance issues. The Tender is divided into three Lots as stipulated above. Bidders may submit a tender for Lot 1, Lot 2 or 3. The Authority recognises that some Bidders may only have capability and capacity to deliver one specialist service area, whilst others may be able to provide both service elements. The Authority reserves the right to award the contract on the most cost-effective option to the Authority by evaluating Lot 1 and Lot 2 against the aggregated outcome of Lot 3. The contract may be awarded to two separate bidders under Lot 1 and Lot 2 or to one bidder under Lot 3. Bidders tendering for both lots may be able to offer a discounted price if awarded both lots and have the opportunity to add a discounted value (if applicable) within the pricing schedule. This will include any discounted rates or other commercial efficiencies that may be achieved through the provision of a combined service under a single contract arrangement.

Lot Information

Local Exhaust Ventilation (LEV) Examination and Testing

This lot comprises the annual statutory inspection, examination, testing and certification of LEV systems and associated extraction equipment including, but not limited to: - Wood dust extraction systems - Fume extraction systems - Welding extraction systems - Spray booths - Electrostatic filters - Science laboratory fume cupboards The scope includes thorough examination and testing, visual inspections, performance testing and the provision of detailed inspection reports and test certificates.

Options: The Council reserves the right to utilise this contract across all Council establishments, where required.

Renewal: Option to extend for a further period of up to twenty-four (24) months.

Design and Technology Machinery Safety Examination and Testing

This lot comprises the annual inspection, examination, testing and reporting of Design and Technology machinery, ancillary equipment and associated safety systems including, but not limited to: - Bandsaws - Circular saws - Lathes - Pillar drills - Planer thicknessers - Disc and belt sanders - Grinders - Kilns - Spray booths - Dust extraction systems - Welding equipment - Associated guarding, braking systems and emergency stop controls The service must assess compliance with PUWER and relevant educational workshop safety requirements.

Options: The Council reserves the right to utilise this contract across all Council establishments, where required.

Renewal: Option to extend for a further period of up to twenty-four (24) months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078c0a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099087-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71315410 - Inspection of ventilation system

71321400 - Ventilation consultancy services

71630000 - Technical inspection and testing services

71631100 - Machinery-inspection services

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
£60,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20261 weeks ago
Submission Deadline
10 Nov 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caerphilly County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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