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Vehicle Wash Cleaning Contract

St.Helens Council

This public procurement record has 1 release in its history.

Tender

20 Oct 2026 at 16:49

UK4 - Tender Notice
Summary of the contracting process

St Helens Council is seeking a contractor to provide steam cleaning for vehicle chassis, bodies and ancillary equipment across its varied fleet. The approximately 200 vehicles range from cars and adapted buses to tractors, refuse and recycling collection vehicles, and heavy roll-on/roll-off vehicles. Around 80 vehicles are expected to need about six steam cleans a year, but the Council’s demand may vary and is not guaranteed. Cleaning is to take place at Hardshaw Brook Depot in St Helens, in its designated vehicle wash bay. The contractor must also keep the wash bay, ramp and recessed ramp area clean. Most vehicles operate during weekday daytime hours, while some work may require evening, weekend or bank-holiday availability. The depot operates around the clock throughout the year.

The Council invited offers through a below-threshold open competition. The process reached the tender stage. This is a single-lot services contract, with a planned term from 4 January 2027 to 3 January 2030. The estimated value is £150,000 excluding VAT (£180,000 including VAT). The Council may add further services within the vehicle-wash-cleaning scope. The enquiry deadline was 9 November 2026 at 12:00 UTC, and the submission deadline was 16 November 2026 at 12:00 UTC. Bids were to be submitted electronically through the Council’s designated procurement portal. Evaluation weights quality, including social value, at 30% and price at 70%; the detailed price breakdown is set out in the tender pack.

This opportunity is suited to vehicle-cleaning contractors able to deliver steam cleaning across a mixed municipal fleet, including large and specialist vehicles as well as cars. Suppliers need the capacity to respond to an uncertain volume of requests and to clean vehicles around operational schedules, including occasional work after standard weekday hours, at weekends or on bank holidays. The work also calls for reliable access and coordination at a secured council depot, and for maintaining a clean wash bay, ramp and recessed ramp area. A strong bid will need to address the quality questions and social value alongside a competitive price. The broad fleet and potential for additional in-scope services may suit an established operator with flexible staffing and experience supporting public-sector fleet operations.

How relevant is this notice?

Notice Information

Notice Title

Vehicle Wash Cleaning Contract

Notice Description

St Helens Council is looking for a potential contractor to provide rates for the supply of vehicle chassis, body & ancillary equipment steam cleaning services. A definitive forecast of future vehicle cleaning requirements cannot be supplied. The Council cannot guarantee the number of requests suppliers may or may not receive, but a list of approximate wash types is included within the pricing schedule document. The Council has a diverse fleet of approximately 200 vehicles ranging from cars to 32,000 kg roll on / off vehicles, 25 plus refuse collection vehicles with another 25 plus recycling collection vehicles, coach built adapted buses to tractors and many more. Approximately 80 of these vehicles require around 6 steam cleans per year. Normal working hours for most of the fleet are Monday to Friday 6.00am to 6pm, although due to the nature of the various services some weekend and bank holiday work is undertaken. Whilst most vehicles can be made available during these periods some will need to be completed either after 6pm or at weekends. The vehicles will need to be washed at Hardshaw Brook Depot WA9 1JR, the depot is open 24hours 365(6) days per year and access arrangements both during and outside normal working hours are via the depot security barrier. Vehicle cleaning will take place in the designated vehicle wash bay area, and the successful provider will be responsible for keeping this area clean, along with the vehicle wash ramp and wash ramp recessed area.

Lot Information

Lot 1

Options: The Council reserves the right to add additional services to this contract that fall within the scope of Vehicle Wash Cleaning.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078c3b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099187-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111110 - Vehicle-fleet-support services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
£150,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20266 days ago
Submission Deadline
16 Nov 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Jan 2027 - 3 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
St.Helens Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ST HELENS
Postcode
WA10 1HP
Postcode Area
Warrington
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD71 East Merseyside
Delivery Location
TLD7 Merseyside
Local Authority
St. Helens
Electoral Ward
St Helens Town Centre
Westminster Constituency
St Helens South and Whiston

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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