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810LB - Audio Visual Equipment Supply & Maintenance

LEEDS BECKETT UNIVERSITY ENTERPRISES LIMITED

This public procurement record has 1 release in its history.

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21 Oct 2026 at 11:57

UK6 - Contract Award Notice
Summary of the contracting process

Leeds Beckett University Enterprises Limited is buying audio-visual equipment supply and maintenance for the university’s teaching and meeting spaces, from large lecture rooms to small tutorial rooms. Its IT Services team designs and maintains AV installations across these spaces. The requirement covers an existing equipment and support contract being replaced, with the new arrangement intended to reflect technology changes and include additional design and support services. The equipment category includes television and audio-visual equipment (CPV 32320000). Delivery is in Leeds, England. This is a single-lot requirement for the university, spanning equipment supply, maintenance and AV-related design and support rather than a purchase of equipment alone.

The procurement is complete and the contract was awarded to Universal AV Services Ltd on 19 October 2026. The award value is £2 million excluding VAT (£2.4 million including VAT). The contract period runs from 1 November 2026 to 31 October 2029, with two 12-month extension options that could extend it to 31 October 2031. The university used a below-threshold limited competition. The published bid statistics record 10 bids at the final stage, including seven from small and medium-sized enterprises. The opportunity was organised as one lot. The award is active; a contract signature milestone was scheduled for 31 October 2026.

For suppliers preparing for a future requirement from this buyer, the winning profile is an AV provider able to combine equipment supply and ongoing maintenance with design and support services. The work spans both large lecture rooms and small tutorial and meeting spaces, so credible delivery calls for the capacity to support varied teaching and meeting environments across a university estate, rather than supplying isolated equipment only. The buyer specifically wants a commercial partner whose services account for changes in AV technology and extend beyond its existing installation design and maintenance work. A small or medium-sized supplier can compete: seven of the 10 final-stage bids were from SMEs. The scale and duration of the awarded arrangement indicate a sustained, university-wide service relationship involving equipment and technical support.

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Notice Information

Notice Title

810LB - Audio Visual Equipment Supply & Maintenance

Notice Description

We have a wide range of meeting rooms and teaching spaces, from large lecture rooms to small tutorial spaces, and we, as the university IT Services team, currently design and maintain the AV installations in all of these. The University currently has an audio-visual equipment and support contract in place which is due to expire and is therefore being re-procured, and we are looking to re-tender this contract. The new tender will reflect the changes in technology since the original tender, and a desire for the commercial partner to offer additional design and support services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078ca9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099393-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32320000 - Television and audio-visual equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£2,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
19 Oct 20261 weeks ago
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEEDS BECKETT UNIVERSITY ENTERPRISES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 3HB
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Supplier Information

Number of Suppliers
1
Supplier Name

Universal AV Services Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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