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Provision of Seasonal Grounds Maintenance Staff

Folkestone and Hythe District Council

This public procurement record has 1 release in its history.

Tender

21 Oct 2026 at 12:23

UK4 - Tender Notice
Summary of the contracting process

The District Council of Folkestone and Hythe is seeking a supplier to provide seasonal workers for its grounds maintenance department. Roles include seasonal gardeners, mobile toilet cleaners, park keepers and sports attendants, with other seasonal roles added as required. The work supports the council’s grounds maintenance activities across its district in Kent. The seasonal workforce is needed each year from Easter to the end of October. This is a staffing supply service, rather than a contract to carry out grounds maintenance directly: the supplier must recruit and provide suitable people for assignments and support them during their work. The council intends to appoint one supplier for the requirement.

The council invited tenders through an open procedure. Suppliers were asked to submit their offers through the Kent Business Portal; questions were due by 6 November 2026 at 23:59 and tenders by 16 November 2026 at 13:00. The contract is planned to run from 1 January 2027 to 31 December 2029, with an option to extend by up to 24 months, subject to satisfactory performance and no significant change in requirements. The estimated value is £1,275,000 excluding VAT (£1,530,000 including VAT). Price, based on the supplier’s all-inclusive percentage mark-up on pay rates, carries 50% of the score. Quality accounts for the remaining 50%, covering recruitment and induction, equality and local employment, performance management, cost transparency, contract reporting and a presentation.

The opportunity suits staffing and recruitment suppliers able to source seasonal workers across several types of public-facing and outdoor roles, and to respond to additional staffing needs from the grounds maintenance department. The council welcomes bids from small and medium-sized businesses and voluntary, community or social enterprises. Suppliers will need a reliable process for checking candidates’ skills, experience, qualifications and licences, and for completing due diligence including DBS, reference, health, right-to-work, identity and modern slavery checks. Strong candidate induction and ongoing face-to-face support are important, as is the ability to identify and document reasonable adjustments. The successful provider must handle complaints and hiring-manager feedback, control and explain charges, report on performance indicators, manage delivery risks and show how service quality will be maintained and improved.

How relevant is this notice?

Notice Information

Notice Title

Provision of Seasonal Grounds Maintenance Staff

Notice Description

Folkestone & Hythe District Council (F&HDC) wishes to select and appoint a suitable supplier for the provision of seasonal labour for grounds maintenance work and invites organisations to submit a tender to meet F&HDC's requirements. The roles include Seasonal Gardeners, Seasonal Mobile Toilet Cleaners, Seasonal Park Keepers, Seasonal Sports Attendants and any other additional seasonal roles as required by the Grounds Maintenance department. The annual season begins by Easter each year until end of October. The contract is anticipated to start 1 January 2027 and continue for a period of 3 years (with the option to extend for a further period (or periods) of up to 24 months months). Interested suppliers can visit the Kent Business Portal (https://www.kentbusinessportal.org.uk/respond/GFY35JJVWQ). To quote you must complete and return the "Invitation to Tender Response Document" via the portal.

Lot Information

Lot 1

Renewal: Option to extend for a further period (or periods) of up to 24 months months subject to satisfactory performance of the services and no significant changes to F&HDC's requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078cb8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099423-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79623000 - Supply services of commercial or industrial workers

Notice Value(s)

Tender Value
£1,275,000 £1M-£10M
Lots Value
£1,275,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20265 days ago
Submission Deadline
16 Nov 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2029 3-4 years
Recurrence
2029-08-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Folkestone and Hythe District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
FOLKESTONE
Postcode
CT20 2QY
Postcode Area
Canterbury
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ44 East Kent
Delivery Location
TLJ44 East Kent
Local Authority
Folkestone and Hythe
Electoral Ward
Folkestone Central
Westminster Constituency
Folkestone and Hythe

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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