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NCC202600238 - Supply, delivery and installation of 403 fixed theatre seats

Newport City Council

This public procurement record has 3 releases in its history.

Award

21 Oct 2026 at 14:11

UK7 - Contract Details Notice
Award

21 Oct 2026 at 13:56

UK6 - Contract Award Notice
Award

21 Oct 2026 at 12:42

UK5 - Transparency Notice
Summary of the contracting process

Newport City Council bought the supply, delivery and installation of theatre seating for an auditorium: 403 fixed seats and 46 removable seats. The specification includes velvet upholstery, hardwood arms and backs, upholstered end panels and under-seat panels, plus row lettering and seat numbering. The supplier was also to design and develop seating layouts, provide on-site training and select spare parts. The work is auditorium fit-out and seating installation, rather than a general furniture supply. The seats are for delivery and installation in Wales; the published location information identifies the country but not a town or site. Newport City Council is the buying organisation.

The contract was awarded directly to Kirwin & Simpson Ltd, with the award recorded on 21 October 2026 and the contract signed on the same date. The stated reason for using a direct award was limited grant funding that had to be spent by the end of the financial year, alongside a three-month seating lead time that left insufficient time for a competitive tender. The awarded contract value is £229,565 excluding VAT (£275,478 including VAT). The contract period runs from 1 January to 31 March 2027, with an extension possible until completion, up to 31 May 2027. There was one lot, marked suitable for SMEs and voluntary, community and social enterprises. The procurement records technical reasons relating to a single supplier; no separate scored evaluation criteria are set out.

For suppliers considering similar future work for Newport City Council, this award shows demand for a complete auditorium seating package: manufacture or supply of fixed and removable theatre seats, bespoke layout design, delivery, installation, training and spare-parts planning. Credible competitors would need to demonstrate they can meet detailed upholstery and hardwood finish requirements, handle auditorium seating layouts and installation, and provide suitable aftercare, including a five-year warranty. The council’s stated rationale also shows that dependable lead times and the ability to deliver within a fixed funding timetable can be commercially important. SMEs and social enterprises were considered suitable for the lot, so the scale was not restricted to large suppliers. However, the council chose a direct award on technical single-supplier grounds in this case, making evidence of relevant specialist capability important for suppliers seeking to compete when comparable work returns.

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Notice Information

Notice Title

NCC202600238 - Supply, delivery and installation of 403 fixed theatre seats

Notice Description

Supply, delivery and installation of 403 fixed theatre seats, and 46 removeable seats, to include velvet upholstery, hardwood arms, upholstered end panels, hardwood backs and under seat panels, row letters and seat numbers. To include design and development of layouts, delivery, installation, on site training, and spare parts selection, and 5 year warranty.

Procurement Information

This is limited grant funding provided to NCC and this needs to be spent by the end of the financial year. There is a lead time for the theatre seating of 3 months, therefore no time to carry out a competitive tender process for this. This excepted contract is approved and NCC will award to Kirwin & Simpson Ltd utilising 2.2.9 of the excepted contract categories.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078cc2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099523-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45212321 - Auditorium construction work

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£229,565 £100K-£500K
Contracts Value
£229,565 £100K-£500K

Notice Dates

Publication Date
21 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 Oct 20266 days ago
Contract Period
1 Jan 2027 - 31 Mar 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newport City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
NP20 4UR
Postcode Area
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
Not specified
Local Authority
Newport
Electoral Ward
Allt-yr-yn
Westminster Constituency
Newport West and Islwyn

Supplier Information

Number of Suppliers
1
Supplier Name

KIRWIN & SIMPSON LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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