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Walton Community Council Community Asset Security

WALTON COMMUNITY COUNCIL

This public procurement record has 1 release in its history.

Tender

21 Oct 2026 at 12:58

Tender Notice
Summary of the contracting process

Walton Community Council invited offers for security services covering the opening, closing and security of a multi-use games area and three car parks. The car parks are at Browns Wood Sports Ground, Walnut Tree Sports Ground and Wavendon Gate Sports Ground. The requirement is a single service package, with the supplier expected to explain how its proposal meets the Council’s specification and set out its commercial terms. The work supports the Council’s management of access and security at these community sports facilities in Milton Keynes. The buying organisation is Walton Community Council.

The process reached tender: Walton Community Council invited offers through an open procedure, with written submissions. Bidders could submit clarification questions by 5pm on 9 November 2026; the bid deadline was 5pm on 20 November 2026. The contract period was set to run from 1 February 2027 to 31 January 2030, with an option to extend for a further two years. The tender describes one package covering the MUGA and all three car parks. Bids were to be assessed against weighted criteria, and alternative proposals were permitted. Suppliers were required to complete the quotation form, non-collusion statement, evaluation questions and pricing schedule, and provide relevant insurance schedules and supporting documents.

This opportunity suits a security provider able to deliver reliable site security alongside scheduled opening and closing at several sports facilities. Bidders need to present a clear, practical proposal showing how they will meet the Council’s requirements, with a price for the work and supporting evidence. The tender calls for relevant insurance documentation. Suppliers relying on subcontractors or other partners must explain the relationship, identify the work each party will perform and provide details of quality assurance arrangements. Providers with the capacity to coordinate delivery across three car parks and a multi-use games area, and to demonstrate effective management of any delivery partners, are well placed to respond. The Council will compare proposals against weighted criteria and seeks a suitable overall solution.

How relevant is this notice?

Notice Information

Notice Title

Walton Community Council Community Asset Security

Notice Description

The security, opening and closing of a Multi-Use Games Area (MUGA) and the security, opening and closing of three car parks at Browns Wood Sports Ground, Walnut Tree Sports Ground and Wavendon Gate Sports Ground.

Lot Information

Lot 1

The security, opening and closing of a Multi-Use Games Area (MUGA) and the security, opening and closing of three car parks at Browns Wood Sports Ground, Walnut Tree Sports Ground and Wavendon Gate Sports Ground. The bidder will be required to submit a proposal explaining how it will meet WCC's requirements as described in the specification at Section 10 of this document and the commercial terms on which WCC propose to contract in due course with the successful bidder. INSTRUCTIONS TO BIDDERS THE ITT IS AN ATTACHMENT ON THIS NOTICE Please read the instructions on the ITT procedures carefully. Failure to comply with the instructions or to return any of the required documents or information may invalidate your bid. Your bid must be returned by the time and date given. Your proposal should follow the format described and you should answer the specific questions set out in this document. The tender process will be conducted in a manner that ensures bids are evaluated fairly against weighted criteria set out in Section 11. The following must be completed: a) Form of Quotation b) Statement of Non-Collusion c) Evaluation Questions d) Pricing Schedule (What you will charge for the works) e) Copies of Insurance Schedule, as appropriate f) All supporting documentation as required Respond in full to each of the questions to allow WCC to make an informed selection of the most appropriate solution. This is to ensure that WCC can compare each of the options and suppliers in a fair, like-for-like manner. Indicate if your bid is reliant on any third parties for any aspects of fulfilling the service. In such cases you should provide full details of subcontractors and partners, the nature of the relationship and the intended balance of work to be completed, and copies of quality assurance arrangements operating with subcontractors. Failure to do so may lead to your bid being rejected. Envelopes and packages used to return the ITT must bear no reference to the bidder's name. Quotes received before the due deadline will be retained unopened until then. Questions About the Invitation to Tender You may submit questions or points of clarifications relating to the quotation and documentation, by post or email, by no later than 5pm on Monday 9 November 2026 to: Amanda Harmsworth, Deputy Clerk, Walton Community Council, The Vaughan Harley Building, The Open University, Walton Hall, Milton Keynes, MK7 6AA Email: deputyclerk@waltoncommunitycouncil.gov.uk

Renewal: There is an option to extend the contract for a further 2 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078ccd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099461-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79710000 - Security services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20265 days ago
Submission Deadline
20 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WALTON COMMUNITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MILTON KEYNES
Postcode
MK7 7DE
Postcode Area
Milton Keynes
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ12 Milton Keynes
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Milton Keynes
Electoral Ward
Monkston
Westminster Constituency
Milton Keynes Central

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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