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Cotham School - Invitation to Tender School Management Information System (MIS)

Cotham School

This public procurement record has 1 release in its history.

Tender

22 Oct 2026 at 17:02

UK4 - Tender Notice
Summary of the contracting process

Cotham School is seeking a software-as-a-service school management information system (MIS). The system is intended to help schools meet their statutory and legislative responsibilities and comply with relevant education regulations and standards. It should bring together a broad range of functions in one platform, reducing the need to buy and manage third-party add-ons. The aim is to streamline administration, improve data management and support more efficient school operations. This is an IT and software service, including attendance recording. The buying organisation is Cotham School, based in Cotham, Bristol; the procurement is for a school MIS solution. The stated requirement is for a comprehensive system rather than a collection of separate products.

Cotham School invited offers through a below-threshold open competition. The enquiry deadline was 13 November 2026 at 12:00, and the bid deadline was 20 November 2026 at 12:00. The contract period is 5 July 2027 to 4 July 2030. The estimated value is £75,000 excluding VAT (£90,000 including VAT). Compliant tenders are assessed on the operational and technical specification (60%), price and total cost of ownership (20%), and service quality and supplier capability (20%). The school intends to select the tender offering the best overall value for money against these criteria. Compliance with the Department for Education MIS Core Principles is a mandatory condition and is assessed separately as part of the compliance process.

This opportunity suits MIS and education-software suppliers able to provide a comprehensive SaaS platform for schools. The solution must support statutory and legislative duties and comply with relevant education regulations and standards, including the Department for Education MIS Core Principles. Suppliers should be able to demonstrate that their product covers a wide range of school management functions within one system, limiting reliance on separately procured add-ons. Strong operational and technical fit is central to the evaluation, alongside service quality and supplier capability. Businesses with experience in school administration, attendance recording, education data management and improving administrative efficiency are well placed to address the stated aims. The requirement favours providers able to deliver and support an integrated system that helps schools manage their operations and compliance responsibilities. The service is intended for a school environment.

How relevant is this notice?

Notice Information

Notice Title

Cotham School - Invitation to Tender School Management Information System (MIS)

Notice Description

Cotham School are seeking a Software as a Service (SaaS) solution for the provision of a comprehensive Schools Management Information System (MIS). The primary objective of this tender is to procure a solution that enables schools to efficiently and effectively fulfil statutory and legislative responsibilities. The solution must support compliance with all relevant educational regulations and standards. The required school management information system should streamline administrative processes, enhance data management, and improve overall operational efficiency. It is essential that the solution minimises the need for third-party add-ons by encompassing a wide range of functionalities within a single platform. This will ensure that schools can operate seamlessly without the additional burden of procuring and managing multiple solutions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078e52
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/100184-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

72 - IT services: consulting, software development, Internet and support

CPV Codes

31711310 - System for recording attendance

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£75,000 Under £100K
Lots Value
£75,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 20265 days ago
Submission Deadline
20 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
5 Jul 2027 - 4 Jul 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cotham School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COTHAM
Postcode
BS6 6DT
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
Not specified
Local Authority
Bristol, City of
Electoral Ward
Cotham
Westminster Constituency
Bristol Central

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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