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Provision of Workday Licences

Intellectual Property Office

This public procurement record has 1 release in its history.

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26 Oct 2026 at 09:00

UK5 - Transparency Notice
Summary of the contracting process

The Intellectual Property Office is buying Workday software licences and associated subscription rights. These provide access to agreed Workday modules and support bringing human resources, finance and payroll together in one system for managing people, payroll, financial and related business processes. This is a software and information-systems procurement (CPV 48000000), classified as a goods purchase. The buying organisation is the Intellectual Property Office, based in Newport. The requirement covers the licences and subscription rights needed for the office’s integrated back-office system; no separate delivery location is identified.

The procurement is complete and the contract was awarded to Softcat PLC through a direct award under the RM6285 Back Office Software 2 framework. The award is recorded as pending. The award date was not stated; the planned contract period runs from 1 November 2026 to 31 October 2032. The award value is £3,388,614.14 excluding VAT (£4,066,336.97 including VAT). There was one lot. The buyer’s market assessment concluded that only one reseller could provide the required Workday licences and associated services, citing its Workday partnership and authorised reseller status and ability to meet the Intellectual Property Office’s requirements. No scored evaluation criteria are set out.

For suppliers competing when this requirement next comes to market, the key differentiator is demonstrable authority and capability to supply Workday licences and subscription rights, with the associated services needed to support the software. The selected supplier’s Workday partnership and authorised reseller status were central to the buyer’s stated decision: a credible competitor would need to establish equivalent access to the required Workday modules and show that it can meet the Intellectual Property Office’s specific requirements. The work concerns an integrated back-office environment spanning HR, finance and payroll, so relevant experience supporting those functions within a single system would help demonstrate fit. This is a substantial, long-term software requirement for a central government buyer, rather than a general IT services opportunity.

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Notice Information

Notice Title

Provision of Workday Licences

Notice Description

Workday software licences and associated subscription rights. The licences will enable the agreed Workday modules and services to be accessed and will support the integration of HR, Finance and Payroll into a single system environment for managing people, payroll, financial and related business processes

Procurement Information

The contract was awarded via direct award under the RM6285 Back Office Software 2 (BOS2) Framework. Following market assessment, it was established that only one reseller, through its partnership and authorised reseller status with Workday, was able to provide the required Workday licences and associated services in accordance with the Intellectual Property Office requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078fba
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/100811-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£3,388,614 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
26 Oct 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Intellectual Property Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
NP10 8QQ
Postcode Area
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
Not specified
Local Authority
Newport
Electoral Ward
Tredegar Park and Marshfield
Westminster Constituency
Newport West and Islwyn

Supplier Information

Number of Suppliers
1
Supplier Name

Softcat Plc

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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