Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Catering canopy & extract system cleaning services

University of Exeter

This public procurement record has 1 release in its history.

Tender

29 Oct 2026 at 13:36

UK4 - Tender Notice
Summary of the contracting process

The University of Exeter is seeking a contractor to inspect, clean, certify and report on catering extract ductwork and ventilation systems across its estate. The work is intended to keep these systems safe, clean and compliant, and must follow relevant legislation, TR19 requirements and industry best practice. This is a specialist ventilation-system inspection and cleaning service (CPV 90910000, cleaning services). The delivery location is in the United Kingdom; no specific town or site is identified. The requirement covers catering extract and ventilation systems rather than general catering provision, so it is relevant to firms that maintain, clean and assess commercial kitchen extraction and ventilation installations.

The University invited offers through an open procedure. The tender set 19 November 2026 at 14:00 for enquiries and 27 November 2026 at 12:00 for bid submission; the intended award date was 18 December 2026. The contract period was set from 11 January 2027 to 10 January 2030, with two optional 12-month extensions and a maximum stated end date of 10 January 2032. The estimated value is £270,000 excluding VAT (£324,000 including VAT). The procurement is a single lot, with no division into smaller lots. Evaluation gives quality a 60% weighting and price 40%.

This opportunity is suited to an established specialist contractor with demonstrable experience inspecting and cleaning catering extract ductwork and ventilation systems. The buyer expects technical expertise, sufficient resources and management capability to serve a diverse, operationally complex estate, alongside a commitment to continuous improvement and high-quality delivery. Suppliers must be able to provide inspection, cleaning, certification and reporting, and work to applicable legislation, TR19 requirements and industry best practice. Small and medium-sized businesses are considered suitable for the requirement. The weighted evaluation favours quality over price, so bidders should be able to show how their technical approach, service management and reporting will maintain safe, clean and compliant systems across the contract.

How relevant is this notice?

Notice Information

Notice Title

Catering canopy & extract system cleaning services

Notice Description

The University of Exeter is seeking to appoint a competent and experienced contractor to undertake the inspection, cleaning, certification and reporting of catering extract ductwork and ventilation systems. The appointed supplier will be expected to deliver services in accordance with all relevant legislation, TR19 requirements and industry best practice, ensuring that systems are maintained in a safe, clean and compliant condition. Through this procurement process, the University is seeking to identify a supplier with the technical expertise, resources, management capability and continuous improvement ethos necessary to deliver a high-quality service across a diverse and operationally complex estate.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-079389
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/102635-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

71315410 - Inspection of ventilation system

90910000 - Cleaning services

Notice Value(s)

Tender Value
£270,000 £100K-£500K
Lots Value
£270,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Oct 20264 days ago
Submission Deadline
27 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
11 Jan 2027 - 10 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Exeter
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX4 4QH
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK South West (England)
Local Authority
Exeter
Electoral Ward
Duryard and St James
Westminster Constituency
Exeter

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...