Planning

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Legionella Management Services

Northern Trains Limited

This public procurement record has 1 release in its history.

Planning

30 Oct 2026 at 10:39

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Northern Trains Limited intends to appoint one supplier for Legionella management and water hygiene services across its estate. The work covers stations, depots, train care centres, offices, sidings and other operational facilities across the North of England. Services are expected to include Legionella risk assessments and reviews, Written Schemes of Control, water hygiene monitoring, sampling, testing and laboratory analysis, compliance audits, technical advice, training and incident-response support. The supplier will maintain compliance records and an electronic system covering water assets, assessments, schematics, results, remedial actions and performance information. The service is intended to help Northern meet statutory and health and safety requirements and manage the risks associated with Legionella and water systems.

This procurement is at the planning stage: Northern has stated its intention to procure, but has not issued an invitation to tender. It expects the formal procurement to begin in December 2026. Northern is conducting voluntary early market engagement by email, seeking supplier feedback on the proposed specification, accreditations, contract terms, pricing, commercial terms and performance measures. Feedback is due by 15 November 2026; taking part is not required to participate in the later procurement. The proposed contract is for one supplier, with a planned term from 26 April 2027 to 26 April 2030 and an option to extend to 24 April 2032. Its estimated value is £550,000 excluding VAT (£660,000 including VAT).

The work is likely to suit a supplier with established Legionella control and water hygiene expertise, including the ability to assess and manage water systems across a dispersed operational estate with varied risks and access requirements. Northern is inviting feedback on whether suppliers hold RISQS and Legionella Control Association membership, or equivalent accreditation. Strong candidates will be able to deliver risk assessments, monitoring, sampling and laboratory testing, auditing, training and responsive incident support, backed by technical consultancy and contract management. The service also calls for reliable electronic compliance systems, accurate reporting and management information, and the capacity to respond to positive samples, audit findings and changing requirements. Northern says it is looking for partnership working, proactive risk management, continuous improvement and performance against service, compliance and response measures; small and medium-sized businesses are considered suitable.

How relevant is this notice?

Notice Information

Notice Title

Legionella Management Services

Notice Description

Northern Trains Limited (NTL) intends to procure a contract for the provision of Legionella Management Services across its estate. The proposed procurement seeks to appoint a single supplier to deliver a comprehensive Legionella management and water hygiene service across NTL's stations, depots, train care centres, offices, sidings and operational facilities. The overarching objective is to ensure compliance with statutory obligations, Approved Code of Practice (ACOP) L8, HSG274 guidance and Northern's internal health and safety requirements, whilst reducing operational, regulatory and reputational risks associated with Legionella bacteria and water hygiene management. The successful supplier will deliver a fully integrated service covering Legionella risk assessments, reviews of existing assessments, development and maintenance of Written Schemes of Control, water hygiene monitoring, routine sampling and testing, laboratory analysis, compliance auditing, technical consultancy, training and incident response support. The supplier will also be responsible for maintaining accurate compliance records and supporting Northern in the effective management of its water systems and associated assets. A key requirement of the contract will be the provision of a flexible and responsive service model capable of supporting a geographically dispersed estate comprising stations, depots and operational facilities with differing risk profiles and operational requirements. The supplier will be expected to respond to emerging compliance risks, positive sample results, regulatory changes, audit findings and ad-hoc operational requirements throughout the contract term. In addition to service delivery activities, the supplier will provide all associated contract management, supervision, reporting, technical expertise and support systems required to maintain compliance and provide assurance to Northern. The supplier will be expected to deliver and maintain an electronic compliance management system incorporating asset registers, risk assessments, schematics, sampling results, remedial actions, performance reporting and management information. The supplier will work collaboratively with Northern stakeholders to develop improvement plans, support audits and inspections, and ensure compliance activities remain aligned with business needs and evolving legislative requirements. Performance will be managed through a suite of key performance indicators covering service delivery, regulatory compliance, response times, reporting accuracy, audit performance, training delivery and management information. A strong emphasis will be placed on partnership working, continuous improvement, innovation, data-driven decision making and proactive risk management. The procurement aims to establish a strategic partnership that delivers a safe, compliant and effective Legionella management service, protecting employees, contractors, visitors and customers whilst supporting Northern's wider health, safety and operational objectives.

Planning Information

Northern Trains Limited (NTL) is preparing to undertake a procurement for the provision of Legionella Management Services across its estate and is seeking early market engagement with interested suppliers. NTL is inviting market feedback to help shape the forthcoming tender process. We welcome input on key considerations, market insights, and any suggestions suppliers believe should be considered as part of the procurement strategy and contract development. As a guide, feedback may cover the following: • The proposed specification including relevant accreditations • If suppliers hold RISQS & Legionella Control Association Membership accreditation or equivalent • Contract Terms • Pricing Structure • Commercial Terms • Key Performance Indicators / Service Level Agreements Your feedback will help ensure the final tender reflects market best practice, promotes effective competition and delivers value for money whilst supporting Northern's compliance obligations and operational requirements. It is anticipated that the formal procurement process will commence in December 2026. Market engagement will be conducted via email only. There will be no virtual or in-person engagement sessions. To express your interest in this opportunity and provide feedback on the proposed requirements, please complete the form below: https://forms.cloud.microsoft/Pages/ResponsePage.aspx?id=wz69qNgiEkm1e8kyWF_pfojHMIvanShJpkL8FZgH1opUQUJEV1Q2SENJSFlLTkU1UVBFRVhBQ0ZOQy4u Or contact: Amber Darby-Lunn (amber.darby-lunn@northernrailway.co.uk) Participation in this preliminary market engagement exercise is entirely voluntary. Suppliers who do not take part will not be excluded from the subsequent procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-079466
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/103052-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90733000 - Services related to water pollution

Notice Value(s)

Tender Value
£550,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Oct 20263 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
26 Apr 2027 - 27 Apr 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Northern Trains Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
YORK
Postcode
YO1 6JT
Postcode Area
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England)
Local Authority
York
Electoral Ward
Micklegate
Westminster Constituency
York Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...