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Vigo Parish Council - Grounds Maintenance, Grass Cutting and Tree Works Contract

Vigo Parish Council

This public procurement record has 1 release in its history.

Tender

01 Nov 2026 at 16:04

UK4 - Tender Notice
Summary of the contracting process

Vigo Parish Council is procuring a combined grounds maintenance service for its land and public open spaces in Vigo, Kent. The work covers grass cutting and grassland management, tree and woodland maintenance, shrub and vegetation management, and related grounds maintenance. The purpose is to maintain Council-owned sites and community open spaces, with routine and emergency work coordinated under one contract. The service includes access to suitable equipment, supervision and emergency response arrangements. Specialist activities may be subcontracted, but the main contractor remains responsible for subcontractors. The specification and site information define the locations, service frequencies and required standards. This is grounds maintenance and tree-care work, including tree maintenance (CPV 77211500).

The Council invited offers through an open procedure under the Procurement Act 2023. It is a single combined contract, not divided into lots. The enquiry deadline was 20 November 2026 at 23:59 UTC, and tenders were due by 30 November 2026 at 23:59 UTC. The initial contract period runs from 1 April 2027 to 31 March 2031, with two optional one-year extensions and a maximum term ending 31 March 2033. The estimated value is £396,000 excluding VAT (£475,200 including VAT). An award decision was due by 18 January 2027. Evaluation gives 65% to quality and 35% to price; quality covers emergency response and access, experience, staffing and resources, service approach, and understanding of Vigo and the contract.

The work suits grounds maintenance contractors able to deliver a coordinated service across public open spaces, including grass cutting, vegetation management and tree work. Bidders need relevant experience and references for comparable services, plus the technical competence, staff, supervision, plant and equipment to meet the specification. Equipment may be owned or hired, and specialist work may be subcontracted; the lead contractor remains accountable for subcontractors. The Council requires appropriate health and safety competence, including suitable qualifications, training and experience for specialist activities such as tree work. Contractors must show how they will maintain service continuity, provide absence cover and respond to urgent or emergency work, including during adverse weather. Public liability insurance of at least £10 million is required by the stated pre-commencement point; employers’ liability insurance is required where legally applicable. Equivalent qualifications, standards and evidence are accepted where appropriate.

How relevant is this notice?

Notice Information

Notice Title

Vigo Parish Council - Grounds Maintenance, Grass Cutting and Tree Works Contract

Notice Description

Vigo Parish Council invites tenders from suitably qualified and experienced contractors for the provision of grounds maintenance, grass cutting and tree works within the parish of Vigo, Kent. The contract covers the maintenance of Parish Council owned land and public open spaces, including grass cutting, grassland management, tree and woodland maintenance, shrub and vegetation management, and associated grounds maintenance activities. The contract will be for an initial period of four years, with the option to extend for two further periods of one year each, giving a maximum duration of six years. The successful contractor will be required to provide suitably qualified personnel, appropriate equipment, effective supervision and emergency response arrangements in accordance with the Council's Service Specification. Attendance at a pre-tender site visit is mandatory. Full details of the services, required standards, frequencies, contract conditions and tender evaluation criteria are provided in the tender documentation.

Lot Information

Lot 1

Renewal: The contract may be extended by up to two additional periods of one year each, following the initial four-year term. Each extension will be subject to the Parish Council's decision to exercise the relevant extension in accordance with the contract terms. The maximum total contract duration, including both extensions, will be six years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-079513
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/103504-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77211500 - Tree-maintenance services

77314000 - Grounds maintenance services

77340000 - Tree pruning and hedge trimming

Notice Value(s)

Tender Value
£396,000 £100K-£500K
Lots Value
£396,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Nov 2026Yesterday
Submission Deadline
30 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2031 4-5 years
Recurrence
2032-10-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Vigo Parish Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
VIGO, GRAVESEND
Postcode
DA13 0TD
Postcode Area
Dartford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ43 Kent Thames Gateway
Delivery Location
TLJ4 Kent
Local Authority
Gravesham
Electoral Ward
Meopham South & Vigo
Westminster Constituency
Gravesham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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