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Provision of Waste and Recycling Collection Services PA23GPAGST11

Mid and West Wales Fire and Rescue Authority

This public procurement record has 1 release in its history.

Planning

02 Nov 2026 at 15:10

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Mid and West Wales Fire and Rescue Authority intends to buy a fully managed waste collection and recycling service for waste arising from its premises across Carmarthenshire, Ceredigion, Pembrokeshire and Powys. The service covers general waste and separately collected recyclables, with suitable external bins supplied, maintained and replaced. It also includes scheduled, ad hoc, additional and emergency collections; transport, treatment, recycling, recovery and lawful disposal; and handling of contamination or incorrectly sorted waste. The supplier will provide bilingual bin identification and signage, transfer documentation, and reporting on waste quantities, recycling performance and disposal routes. The work also includes advice on waste legislation, sustainability and environmental practice, identifying ways to improve efficiency and reduce costs, and overseeing any approved subcontractors. The service must comply with applicable legislation, environmental regulations and the specification.

This is at the planning stage: the Authority has stated its intention to procure, but has not yet invited tenders. It expects to publish a tender notice on 25 November 2026. The intended procedure is an open tender. The Authority plans to hold a supplier engagement event on 13 November 2026, online or in person, to outline the procurement and tender process and answer questions; registration is expected by 12 November. The estimated contract value is £850,000 excluding VAT (£1,020,000 including VAT). The planned service period runs from 31 March 2027 to 30 March 2030, with possible extension to 30 March 2034. There is one lot, and the Authority has indicated that renewal is possible. Evaluation criteria have not yet been set out.

The work is suited to waste-management and recycling providers able to deliver an end-to-end service across a geographically broad group of fire service sites. Suppliers will need the operational capacity to provide and maintain external receptacles, manage planned and short-notice collections, and arrange transport, treatment, recycling, recovery and lawful disposal. Strong delivery will also require reliable waste segregation and contamination management, compliant transfer records, and the ability to monitor and report quantities, recycling outcomes and disposal routes. Environmental compliance, knowledge of Welsh waste legislation, and practical sustainability advice are central to the service, alongside identifying efficiency and cost-saving improvements. Providers should be able to supply clear bilingual signage and manage any approved subcontractors. The Authority considers the single lot suitable for small and medium-sized businesses and voluntary, community or social enterprises.

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Notice Information

Notice Title

Provision of Waste and Recycling Collection Services PA23GPAGST11

Notice Description

Mid and West Wales Fire and Rescue Authority are seeking a supplier to provide a fully managed waste collection and recycling service, including the provision, maintenance and replacement of suitable external waste receptacles, scheduled and ad hoc collections, transportation, treatment, recycling, recovery and lawful disposal of waste arising from MAWWFRS premises. The service shall include, but not be limited to: * Collection and management of general non-recyclable waste. * Separate collection of recyclable materials in accordance with current Welsh legislation. * Provision of appropriate waste receptacles, including clear bilingual identification and signage. * Scheduled waste collections in accordance with the agreed site collection schedule. * Additional and emergency collections where required. * Management of contamination and incorrectly segregated waste. * Provision of waste transfer documentation and evidence of lawful disposal. * Monitoring and reporting of waste quantities, recycling performance and disposal routes. * Identification and implementation of opportunities to improve waste management efficiency and reduce costs. * Provision of professional advice relating to waste legislation, sustainability and environmental best practice. * Management and oversight of any approved subcontractors. The Contractor shall be responsible for ensuring that all services are delivered in accordance with applicable legislation, environmental regulations and the requirements of the specification.

Planning Information

To inform open FTS tender, suppliers are invited to an online or in-person information event on Friday the 13th November 2026, 10.30 am - 11:30am, via Microsoft Teams, where representatives of Mid and West Wales Fire and Rescue Authority will outline the procurement and the tender submission process, as well as fielding questions from prospective bidders. To register your place at the engagement event contact Liann Phillips - procurement@mawwfire.gov.uk by 5pm on 12th November 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0795c8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/103829-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90000000 - Sewage, refuse, cleaning and environmental services

Notice Value(s)

Tender Value
£850,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Nov 2026Today
Submission Deadline
Not specified
Future Notice Date
25 Nov 20264 weeks to go
Award Date
Not specified
Contract Period
31 Mar 2027 - 30 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Mid and West Wales Fire and Rescue Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 1SP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales, TLL17 Bridgend and Neath Port Talbot, TLL18 Swansea, TLL24 Powys
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town West
Westminster Constituency
Caerfyrddin

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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