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Cleaning Services Contract for Orbital South Colleges: East Surrey College and John Ruskin College

East Surrey College

This public procurement record has 1 release in its history.

Tender

02 Nov 2026 at 16:41

UK4 - Tender Notice
Summary of the contracting process

East Surrey College is buying a comprehensive cleaning service for East Surrey College and John Ruskin College, part of the Orbital South Colleges group. The work covers all campuses in Redhill and South Croydon, including routine cleaning during term time, periodic deep cleaning throughout the year and some external cleaning. The colleges provide further, vocational and professional education, and the service is intended to keep their facilities consistently clean and support their use. This is a cleaning services contract (CPV 90919000). The requirement covers approximately 33,380 m² across the two college campuses. The contractor will work with the colleges to maintain cleaning standards and develop the service, including practical improvements to the current provision.

The buyer invited offers through a two-stage competitive flexible procedure: suppliers first complete a Procurement Specific Questionnaire (PSQ), with shortlisted bidders then invited to tender. There is one lot. The PSQ submission and enquiry deadline was 27 November 2026 at 12 noon; the award decision was scheduled by 26 February 2027. The contract period is 1 April 2027 to 31 March 2029, with two optional 12-month extensions, potentially to 31 March 2031. The estimated total value is £2 million excluding VAT (£2.4 million including VAT); the current annual contract value is approximately £500,000 across both colleges. Evaluation is weighted 60% quality, 30% cost and 10% clarifications and presentations. The contract is fixed-price, with monthly invoicing.

This opportunity suits an established cleaning contractor able to manage a substantial service across multiple education sites. Experience delivering comparable, large-scale cleaning across educational campuses is desirable. Suppliers should be able to provide term-time cleaning, scheduled deep cleans and some external cleaning, while maintaining consistent standards across both colleges. The buyer is seeking a flexible contractor with a proactive approach to service development and innovation, able to review current arrangements and propose practical improvements. Robust management and assurance of appropriate staffing levels at all times are required. TUPE will apply, so bidders should be prepared to address the transfer of affected staff and maintain service continuity. The requirement may suit providers with the operational capacity to coordinate staff, quality assurance and service delivery across more than one campus.

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Notice Information

Notice Title

Cleaning Services Contract for Orbital South Colleges: East Surrey College and John Ruskin College

Notice Description

Orbital South Colleges (OSC) is a leading further education group comprising East Surrey College, John Ruskin College, Reigate School of Art and Orbital South Colleges University Centre. The Colleges provide an extensive range of vocational, technical and professional education, from entry level through to degree-level study, including apprenticeships, Higher National qualifications and professional courses. Teaching is delivered by experienced, industry-qualified staff and is supported by strong links with employers, careers services and local communities. OSC is undertaking this tender exercise to source a flexible and best value cleaning contractor with whom they can partner to provide the high standards required to ensure consistently clean Colleges throughout the term of the contract and maximise the potential that the College facilities offer. The successful contractor must have a proactive approach to service development and innovation. The College sites include all campuses at: East Surrey College, Gatton Point, London Road, Redhill, Surrey RH1 2JX John Ruskin College, Selsdon Park Road, South Croydon, CR2 8JJ The service required will involve a comprehensive cleaning service covering all the College sites, including core term time cleaning and periodic deep cleaning throughout the year, plus some specific external cleaning. This contract provides an excellent opportunity for an experienced contractor to review the current cleaning provision and propose practical enhancements. OSC is seeking innovative ideas to develop and enhance the services, supported by robust management and assurance of appropriate staffing levels at all times. The contract is expected to commence on 1 April 2027 for an initial two-year term, with the option to extend for up to two further one-year periods. The total area is approximately 33,380 m2 across both the East Surrey College and John Ruskin College campuses. The current annual contract value is approximately PS500,000 across both Colleges. The contract will be awarded on a fixed-price basis, with invoices submitted monthly to the Client. Experience of delivering comparable, large-scale cleaning services across multiple educational sites is desirable. TUPE will apply.

Lot Information

Lot 1

Renewal: Option to extend for a further two periods of 12 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0795f4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/103908-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919000 - Office, school and office equipment cleaning services

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
£2,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Nov 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Surrey College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
REDHILL
Postcode
RH1 2JX
Postcode Area
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ26 East Surrey
Delivery Location
TLJ2 Surrey, East and West Sussex
Local Authority
Reigate and Banstead
Electoral Ward
Redhill East
Westminster Constituency
Reigate

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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