Award

Provision of Funeral Services

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 2 releases in its history.

Award

30 Mar 2022 at 00:00

Tender

28 Jan 2022 at 00:00

Summary of the contracting process

The NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, is seeking to award a contract titled "Provision of Funeral Services" on behalf of Cardiff and Vale University Local Health Board. This procurement, classified under the health industry, is currently at the award stage, with the contract having been signed on 28 March 2022 for a total value of £400,000. The procurement process followed an open procedure and includes services such as transferring the deceased and providing coffins, care, and necessary staff. The primary location for this contract is Cardiff, UK.

This tender presents significant opportunities for businesses specialising in funeral services, particularly those that can demonstrate experience in handling arrangements for individuals without immediate family or financial means. Companies that can offer a range of supportive services, such as transportation, catering for ceremonial needs, and compliance with regulatory standards, will be well-positioned to compete. The open nature of the procurement process allows for participation from a variety of suppliers, enhancing competitive chances for both large and small service providers.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of Funeral Services

Notice Description

The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who are seeking to award a contract for the Provision of Funeral Services. Historically funeral services had been provided for those who passed away in the care of the NHS that had no immediate family or relatives. In recent years the need for NHS funeral services has increased to include those who do not have the money or assets necessary to pay for a funeral. The Provision of a Funeral Service would typically include: - - Attending the necessary arrangements as instructed by the UHBs - Provision of any necessary staff and/ or bearers - Provision of a coffin suitable for the purposes of cremation or burial to include name plate - Transfer of the deceased from the place of death - Care of the deceased prior to the funeral/ chapel of rest - Provision of a hearse to the nearest crematorium or cemetery - Cremation/ cemetery fee - Plot Charge and/or casket - Ministers fee (if attendance has been requested) - Doctors Certificates (may not be chargeable)

Lot Information

Lot 1

The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who are seeking to award a contract for the Provision of Funeral Services.

Renewal: The contract will have an option to extend for up two years at the sole discretion of the Health Board which is included in the months duration within this notice.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-118071
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=118071
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services


CPV Codes

98371000 - Funeral services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
£400,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£400,000 £100K-£500K

Notice Dates

Publication Date
30 Mar 20223 years ago
Submission Deadline
28 Feb 2022Expired
Future Notice Date
Not specified
Award Date
28 Mar 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
Julie Winterburn, Nia Price
Contact Email
julie.winterburn@wales.nhs.uk, nia.price@wales.nhs.uk
Contact Phone
+44 2921836457, +44 2921836458

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan

Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

FUNERAL SERVICES

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN386768
    Provision of Funeral Services - The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who are seeking to award a contract for the Provision of Funeral Services. Historically funeral services had been provided for those who passed away in the care of the NHS that had no immediate family or relatives. In recent years the need for NHS funeral services has increased to include those who do not have the money or assets necessary to pay for a funeral. The Provision of a Funeral Service would typically include: - - Attending the necessary arrangements as instructed by the UHBs - Provision of any necessary staff and/ or bearers - Provision of a coffin suitable for the purposes of cremation or burial to include name plate - Transfer of the deceased from the place of death - Care of the deceased prior to the funeral/ chapel of rest - Provision of a hearse to the nearest crematorium or cemetery - Cremation/ cemetery fee - Plot Charge and/or casket - Ministers fee (if attendance has been requested) - Doctors Certificates (may not be chargeable)
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR393467
    Provision of Funeral Services - The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who are seeking to award a contract for the Provision of Funeral Services. Historically funeral services had been provided for those who passed away in the care of the NHS that had no immediate family or relatives. In recent years the need for NHS funeral services has increased to include those who do not have the money or assets necessary to pay for a funeral. The Provision of a Funeral Service would typically include: - - Attending the necessary arrangements as instructed by the UHBs - Provision of any necessary staff and/ or bearers - Provision of a coffin suitable for the purposes of cremation or burial to include name plate - Transfer of the deceased from the place of death - Care of the deceased prior to the funeral/ chapel of rest - Provision of a hearse to the nearest crematorium or cemetery - Cremation/ cemetery fee - Plot Charge and/or casket - Ministers fee (if attendance has been requested) - Doctors Certificates (may not be chargeable)

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-118071-2022-03-30T00:00:00Z",
    "date": "2022-03-30T00:00:00Z",
    "ocid": "ocds-kuma6s-118071",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-1",
            "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
            "identifier": {
                "legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
            },
            "address": {
                "streetAddress": "2nd Floor Woodland House, Maes-y-Coed Road",
                "locality": "Cardiff",
                "region": "UK",
                "postalCode": "CF14 4HH"
            },
            "contactPoint": {
                "name": "Julie Winterburn",
                "email": "julie.winterburn@wales.nhs.uk",
                "telephone": "+44 2921836457",
                "url": "https://etenderwales.bravosolution.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "description": "Air Handling and Air Conditioning Units Maintenance",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
            }
        },
        {
            "id": "org-2",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-8",
            "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
            "identifier": {
                "legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
            },
            "address": {
                "streetAddress": "Procurement Services, Cardiff and Vale University Local Health Board, Woodlands House, 2nd Floor, Maes-Y-Coed Road,",
                "locality": "Cardiff",
                "region": "UK",
                "postalCode": "CF14 4HH"
            },
            "contactPoint": {
                "name": "Nia Price",
                "email": "nia.price@wales.nhs.uk",
                "telephone": "+44 2921836458"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
            }
        },
        {
            "id": "org-9",
            "name": "Funeral Services Limited",
            "identifier": {
                "legalName": "Funeral Services Limited"
            },
            "address": {
                "streetAddress": "10503, 12th Floor 1 Angel Square",
                "locality": "Manchester",
                "region": "UK",
                "postalCode": "M600AG"
            },
            "contactPoint": {
                "telephone": "+44 7540641075"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "org-3",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
        "id": "org-8"
    },
    "tender": {
        "id": "ocds-kuma6s-118071-tender-120107-CAV-OJEU-PROJECT49537",
        "title": "Provision of Funeral Services",
        "description": "The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who are seeking to award a contract for the Provision of Funeral Services. Historically funeral services had been provided for those who passed away in the care of the NHS that had no immediate family or relatives. In recent years the need for NHS funeral services has increased to include those who do not have the money or assets necessary to pay for a funeral. The Provision of a Funeral Service would typically include: - - Attending the necessary arrangements as instructed by the UHBs - Provision of any necessary staff and/ or bearers - Provision of a coffin suitable for the purposes of cremation or burial to include name plate - Transfer of the deceased from the place of death - Care of the deceased prior to the funeral/ chapel of rest - Provision of a hearse to the nearest crematorium or cemetery - Cremation/ cemetery fee - Plot Charge and/or casket - Ministers fee (if attendance has been requested) - Doctors Certificates (may not be chargeable)",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "98371000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL22"
                    },
                    {
                        "region": "UKL22"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 400000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.etenderwales.bravosolution.co.uk",
        "tenderPeriod": {
            "endDate": "2022-02-28T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-02-28T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN386768",
                "documentType": "contractNotice",
                "title": "Provision of Funeral Services",
                "description": "The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who are seeking to award a contract for the Provision of Funeral Services. Historically funeral services had been provided for those who passed away in the care of the NHS that had no immediate family or relatives. In recent years the need for NHS funeral services has increased to include those who do not have the money or assets necessary to pay for a funeral. The Provision of a Funeral Service would typically include: - - Attending the necessary arrangements as instructed by the UHBs - Provision of any necessary staff and/ or bearers - Provision of a coffin suitable for the purposes of cremation or burial to include name plate - Transfer of the deceased from the place of death - Care of the deceased prior to the funeral/ chapel of rest - Provision of a hearse to the nearest crematorium or cemetery - Cremation/ cemetery fee - Plot Charge and/or casket - Ministers fee (if attendance has been requested) - Doctors Certificates (may not be chargeable)",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN386768",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "MAR393467",
                "documentType": "awardNotice",
                "title": "Provision of Funeral Services",
                "description": "The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who are seeking to award a contract for the Provision of Funeral Services. Historically funeral services had been provided for those who passed away in the care of the NHS that had no immediate family or relatives. In recent years the need for NHS funeral services has increased to include those who do not have the money or assets necessary to pay for a funeral. The Provision of a Funeral Service would typically include: - - Attending the necessary arrangements as instructed by the UHBs - Provision of any necessary staff and/ or bearers - Provision of a coffin suitable for the purposes of cremation or burial to include name plate - Transfer of the deceased from the place of death - Care of the deceased prior to the funeral/ chapel of rest - Provision of a hearse to the nearest crematorium or cemetery - Cremation/ cemetery fee - Plot Charge and/or casket - Ministers fee (if attendance has been requested) - Doctors Certificates (may not be chargeable)",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR393467",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who are seeking to award a contract for the Provision of Funeral Services.",
                "status": "complete",
                "value": {
                    "amount": 400000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will have an option to extend for up two years at the sole discretion of the Health Board which is included in the months duration within this notice."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Price is not the only award criterion and all criteria are stated only in the procurement documents",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                }
            }
        ],
        "bidOpening": {
            "date": "2022-02-28T12:00:00Z",
            "address": {
                "streetAddress": "Electronic Tender"
            }
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "98371000",
            "scheme": "CPV"
        },
        "reviewDetails": "NHS Wales Shared Services Partnership on behalf of Cardiff and Vale University Local Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2015.",
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Please note the following information; 1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract. 2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms. 3. The Contracting Authority will not accept completed ITT's after the stated closing date. 4. All documents to be priced (where applicable) in sterling and all payments made in sterling. 5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. 6. Bidders wishing to participate should visit the Bravo e-tenderwales portal and access the ITT under itt_92744. 7. Bidders should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale ULHB (WA Ref:120107)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-118071"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-kuma6s-118071-award-120107-4",
            "suppliers": [
                {
                    "id": "org-9",
                    "name": "Funeral Services Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-118071-award-120107-4",
            "awardID": "ocds-kuma6s-118071-award-120107-4",
            "status": "active",
            "value": {
                "amount": 400000,
                "currency": "GBP"
            },
            "dateSigned": "2022-03-28T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 000-002574"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-118071-bidsstatistic-120107-16",
                "measure": "bids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-118071-bidsstatistic-120107-17",
                "measure": "smeBids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-118071-bidsstatistic-120107-18",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-118071-bidsstatistic-120107-19",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-118071-bidsstatistic-120107-20",
                "measure": "electronicBids",
                "value": 3,
                "relatedLot": "1"
            }
        ]
    }
}