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Schools Information Management System (SIMS)

Newport City Council

This public procurement record has 1 release in its history.

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23 May 2022 at 01:00

OJEU - F3 - Contract Award Notice
Summary of the contracting process

Newport City Council is seeking to implement a transition to a Schools Information Management System (SIMS) as part of their procurement process. This project falls under the services category and is specifically designed to shift from a perpetual licence to a software as a service model directly involving individual schools in Newport, UK. The procurement process is currently complete, with the contract award noted on 25 March 2022, following an administrative Facilitation Agreement due to urgent needs and specific supplier limitations. The original contract with Education Software Solutions Limited was necessary to maintain consistent service within a three-year duration, covering multiple educational institutions in the region.

This tender presents a significant opportunity for businesses specialising in educational software and services, particularly those looking to establish direct contracts with schools. Given the nature of this procurement and the emphasis on continuity in service provision, companies that offer quick transition capabilities and robust support services will find a lucrative market. Additionally, the rising trend towards software as a service models in educational environments opens avenues for innovative solutions that can address ongoing requirements of numerous schools dealing with information management systems.

How relevant is this notice?

Notice Information

Notice Title

Schools Information Management System (SIMS)

Notice Description

Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

Lot Information

Lot 1

Prior to the award of these contracts, the current provider (ESS) had a contract with the local authority under which it provided a perpetual licence to the local authority for the purpose of providing SIMS to the schools in the local authority's area, with associated support services. ESS has now served notice to terminate that contract and requires that, in order to continue provision of SIMS, individual schools must enter into direct contracts with ESS to receive SIMS as software as a service. In order to bring about the transition, the local authority will enter into a Facilitation Agreement ("FA") with ESS under which nothing of value is received by ESS and no material services are provided to the local authority; it is purely an administrative arrangement to effect the transition. Each school in the local authority's area will enter into a School Contract ("SC") with ESS for the direct provision of SIMS as software as a service, at substantially the same cost as before. The highest value School is GBP 12718.25 and the lowest value School is GBP 41.23 The schools in the local authority's area whose governing bodies will enter into contracts with ESS are as follows: Alway Primary School Bassaleg School Bridge Achievement Centre Caerleon Comprehensive School Caerleon Lodge Hill Primary School Charles Williams Church in Wales Primary School Clytha Primary School Crindau JI School Eveswell Primary School Gaer Primary School Glan Llyn Primary School West Glan Usk Primary School Glasllwch JI School High Cross Primary School Jubilee Park Primary School Langstone Primary School Llanmartin JI School Llanwern High School Lliswerry Comprehensive School Lliswerry Primary School Maes Ebbw School Maesglas JI School Maindee Primary School Malpas Church In Wales Primary School Malpas Court Primary School Malpas Park JI School Marshfield Primary School Millbrook Primary School Milton Primary School Monnow Primary School Mount Pleasant JI School Newport Nursery School Pentrepoeth Primary School Pillgwenlly Primary School Ringland Primary School Rogerstone Primary School Somerton JI School St Andrew's Primary School St Davids RC Primary School St Gabriels RC JI School St Josephs RC High School St Josephs RC School St Julians Primary School St Julians School St Marys RC J I School St Michaels RC JI School St Patricks RC JI School St Woolos JI School The John Frost School Tredegar Park Primary School Ysgol Bryn Derw Ysgol Gyfun Gwent Is Coed Ysgol Gymraeg Bro Teyron Ysgol Gymraeg Casnewydd Ysgol Gymraeg Ifor Hael Ysgol Gymraeg Nant Gwenlli Newport High School The local authority publishes this notice on behalf of itself and the schools listed above but is not acting as a central purchasing body on behalf of the schools.. Contract duration: 36 months.

Procurement Information

This contract award notice is intended to be a relevant contract award notice pursuant to Reg. 93(2), (3) and (4) of the Public Contracts Regulations 2015. It is published on a wholly voluntary basis and without prejudice to the local authority's and the governing body of each individual school's position that no prior publication of a contract notice, and thus no competitive tender exercise, was required in respect of the Facilitation Agreement (FA) and/or the individual Schools Contracts (SC). Neither the local authority nor the governing body of any of the schools listed above accepts that the FA and/or the individual SCs are within the scope of application of Part 2 of the Public Contracts Regulations 2015 (as amended). The FA has no "value" as such but simply puts in place an administrative mechanism to manage the transition of contracts from local authorities to schools. It is therefore below the threshold set out in Reg. 5 (as reviewed pursuant to Reg. 5A) of the 2015 Regulations and thus Part 2 of the 2015 Regulations does not apply. T

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-119500
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=119500
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72260000 - Software-related services

72261000 - Software support services

72268000 - Software supply services

72300000 - Data services

72310000 - Data-processing services

72320000 - Database services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 May 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
25 Mar 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newport City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
NP20 4UR
Postcode Area
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
TLL21 Monmouthshire and Newport
Local Authority
Newport
Electoral Ward
Allt-yr-yn
Westminster Constituency
Newport West and Islwyn

Supplier Information

Number of Suppliers
1
Supplier Name

Education Software Solutions Limited

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAY399052
    Schools Information Management System (SIMS) - Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

Open Contracting Data Standard (OCDS)

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