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Monmouthshire County Council Schools Information Management System (SIMS)

Monmouthshire County Council

This public procurement record has 1 release in its history.

Award

13 Apr 2022 at 01:00

OJEU - F3 - Contract Award Notice
Summary of the contracting process

The Monmouthshire County Council has successfully concluded a procurement process for the "Monmouthshire County Council Schools Information Management System (SIMS)." This contract involves the transition from a perpetual licence model to a software as a service (SaaS) model for the provision of SIMS and associated support services directly to schools within Monmouthshire, UK. The contract, valued at £2,763.38, was signed on 25 March 2022, and is aimed at ensuring the continued provision of essential information management services for schools. As part of a limited procurement method, this process did not require prior competitive tendering, reflecting the urgency and specific necessity of the services provided by Education Software Solutions Limited, the awarded supplier. The project supports various educational institutions located in Monmouthshire.

This tender presents significant growth opportunities for businesses specialising in educational software and IT services, particularly those capable of delivering bespoke solutions for local authorities and schools. Companies experienced in transitioning information management systems or those developing SaaS products may find themselves well-suited to compete in future tenders, as the Monmouthshire County Council plans to explore competitive tendering for similar services at the end of the current contract term. With the local authority's intent to advertise for future contracts, firms in the education technology sector should remain proactive in demonstrating their capabilities to meet the specific needs of schools, which is crucial for ongoing support and seamless operational transitions.

How relevant is this notice?

Notice Information

Notice Title

Monmouthshire County Council Schools Information Management System (SIMS)

Notice Description

Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

Lot Information

Lot 1

Prior to the award of these contracts, the current provider -ESS- had a contract with the local authority under which it provided a perpetual licence to the local authority for the purpose of providing SIMS to the schools in the local authority's area, with associated support services. ESS has now served notice to terminate that contract and requires that, in order to continue provision of SIMS, individual schools must enter into direct contracts with ESS to receive SIMS as software as a service. In order to bring about the transition, the local authority will enter into a Facilitation Agreement "FA" with ESS under which nothing of value is received by ESS and no material services are provided to the local authority; it is purely an administrative arrangement to effect the transition. Each school in the local authority's area will enter into a School Contract "SC" with ESS for the direct provision of SIMS as software as a service, at substantially the same cost as before. The highest value SC is 2763.38GBP and the lowest value SC is 2694.04GBP. The schools in the local authority's area whose governing bodies will enter into contracts with ESS are as follows: - Shirenewton Primary School - Our Lady and St Michael Catholic Primary School The local authority publishes this notice on behalf of itself and the schools listed above but is not acting as a central purchasing body on behalf of the schools.. Contract duration: 36 months The FA has no value Individual SCs have a value between 2694.04.GBP and 2763.38GBP

Procurement Information

This contract award notice is intended to be a relevant contract award notice pursuant to Reg. 93 - 2, 3 and 4 of the Public Contracts Regulations 2015. It is published on a wholly voluntary basis and without prejudice to the local authority's and the governing body of each individual school's position that no prior publication of a contract notice, and thus no competitive tender exercise, was required in respect of the Facilitation Agreement - FA and/or the individual Schools Contracts - SC.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-120512
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120512
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72260000 - Software-related services

72261000 - Software support services

72268000 - Software supply services

72300000 - Data services

72310000 - Data-processing services

72320000 - Database services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,763 Under £100K

Notice Dates

Publication Date
13 Apr 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
25 Mar 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Monmouthshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
USK
Postcode
NP15 1GA
Postcode Area
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
TLL21 Monmouthshire and Newport
Local Authority
Monmouthshire
Electoral Ward
Llanbadoc and Usk
Westminster Constituency
Monmouthshire

Supplier Information

Number of Suppliers
1
Supplier Name

Education Software Solutions Limited

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR394795
    Monmouthshire County Council Schools Information Management System (SIMS) - Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

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