Award

Commercial Cleaning Services

MELIN HOMES LIMITED

This public procurement record has 2 releases in its history.

Award

04 Jan 2023 at 00:00

Tender

12 Sep 2022 at 00:00

Summary of the contracting process

Melin Homes Limited, a housing association based in Pontypool, UK, is in the process of procuring Commercial Cleaning Services. The procurement, currently in the planning stage, aims to award a contract to provide cleaning services to internal and external communal areas of various properties. The procurement method is an open procedure, allowing SMEs to bid for the opportunity. The deadline for submission is October 14, 2022, with prospective suppliers required to complete a costing exercise that will be evaluated based on both quality and price criteria.

This tender by Melin Homes Limited presents a growth opportunity for cleaning service providers, particularly small and medium-sized enterprises (SMEs). Suppliers with expertise in commercial cleaning and a willingness to adhere to strict deadlines and quality standards suitable for servicing communal areas are well-suited to compete. The contract, with an active status, involves an initial term from April 1, 2023, to March 31, 2025, with a potential extension based on satisfactory performance. Successful bidders are expected to achieve Living Wage Foundation accreditation and comply with TUPE regulations, ensuring employment protection for workers involved in the contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Commercial Cleaning Services

Notice Description

Melin Homes is procuring a contract to conduct cleaning services to internal and external communal areas (staircases, corridors, walkways, lobbies, lifts, communal rooms) of blocks of flats, sheltered accommodation.

Lot Information

Lot 1

The procurement is split into three sections: Section A - Qualification: This section contains economic, financial, and technical information that Applicants must demonstrate they are able to meet or satisfy to register a "Pass". IMPORTANT: Applicants who register a "Fail" in respect of any question in Section A will not be considered further and will be excluded from further participation in the procurement process. Section B - Qualitative: This section contains several questions which will be scored in accordance with the Award Criteria / Scoring Matrix. Section C - Costing Exercise: Applicants are required to complete this information, ensuring that their response relates directly to all Lot(s) This ITT: asks Applicants to submit their Tenders in accordance with the instructions set out in the remainder of this ITT. sets out the overall timetable and process for the procurement to Applicants. provides Applicants with sufficient information to enable them to submit a compliant Tender. sets out the Award Criteria and Scoring Matrix that will be used to evaluate the tenders; and explains the administrative arrangements for the receipt of Tenders. Melin Homes intends to carry out an interview and selection process to the top 3 highest bidders, based upon the tenders returned and the information therein. Please make sure you are available Thursday 27st October 2022 to attend an appointment located at our Melin offices, Pontypool, South Wales. Shortlisted tenderers will then be invited to an interview to a panel made up of members of staff and residents followed by question-and-answer session. The format and duration of the session will be notified to those successfully shortlisted.

Renewal: The Contract will run from 1 April 2023 until 31 March 2025 (the "Initial Term"). The Initial Term for the Contract may be extended by up to two (2) years subject to satisfactory performance by the Service Provider(s). Any extension of the Contract will be reviewed annually.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-124630
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=124630
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£120,000 £100K-£500K

Notice Dates

Publication Date
4 Jan 20233 years ago
Submission Deadline
14 Oct 2022Expired
Future Notice Date
Not specified
Award Date
16 Dec 20223 years ago
Contract Period
1 Apr 2023 - 31 Mar 2025 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
MELIN HOMES LIMITED
Contact Name
Procurement team
Contact Email
procurement.team@melinhomes.co.uk
Contact Phone
+44 1495745910

Buyer Location

Locality
PONTYPOOL
Postcode
NP4 0XJ
Post Town
Newport
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL Wales, TLL2 East Wales

Local Authority
Torfaen
Electoral Ward
Pontypool Fawr
Westminster Constituency
Torfaen

Supplier Information

Number of Suppliers
1
Supplier Name

PBH FACILITIES SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-124630-2023-01-04T00:00:00Z",
    "date": "2023-01-04T00:00:00Z",
    "ocid": "ocds-kuma6s-124630",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-34",
            "name": "Melin Homes Limited",
            "identifier": {
                "legalName": "Melin Homes Limited"
            },
            "address": {
                "streetAddress": "Ty'r Efail, Lower Mill Field",
                "locality": "Pontypool",
                "region": "UKL2",
                "postalCode": "NP4 0XJ"
            },
            "contactPoint": {
                "name": "Procurement team",
                "email": "procurement.team@melinhomes.co.uk",
                "telephone": "+44 1495745910",
                "url": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA24809"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "description": "housing association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "description": "Commercial cleaning",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.melinhomes.co.uk/"
            }
        },
        {
            "id": "org-2",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-121",
            "name": "Melin Homes Limited",
            "identifier": {
                "legalName": "Melin Homes Limited"
            },
            "address": {
                "streetAddress": "Ty'r Efail, Lower Mill Field",
                "locality": "Pontypool",
                "region": "UKL2",
                "postalCode": "NP4 0XJ"
            },
            "contactPoint": {
                "name": "Procurement team",
                "email": "procurement.team@melinhomes.co.uk",
                "telephone": "+44 1495745910"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "description": "housing association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "description": "Commercial cleaning",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.melinhomes.co.uk/"
            }
        },
        {
            "id": "org-122",
            "name": "PBH Facilities Services Ltd",
            "identifier": {
                "legalName": "PBH Facilities Services Ltd"
            },
            "address": {
                "streetAddress": "323 Woodside Road , Springvale Ind Est",
                "locality": "Cwmbran",
                "region": "UK",
                "postalCode": "NP445BS"
            },
            "contactPoint": {
                "telephone": "+44 7988071248"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "org-17",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Melin Homes Limited",
        "id": "org-121"
    },
    "tender": {
        "id": "ocds-kuma6s-124630-tender-127845",
        "title": "Commercial Cleaning Services",
        "description": "Melin Homes is procuring a contract to conduct cleaning services to internal and external communal areas (staircases, corridors, walkways, lobbies, lifts, communal rooms) of blocks of flats, sheltered accommodation.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "90910000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lot 1 - Torfaen Lot 2 - Monmouthshire & South Powys Lot 3 - Blaenau Gwent Lot 4 - Newport"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKL2"
                    },
                    {
                        "region": "UKL"
                    },
                    {
                        "region": "UKL2"
                    },
                    {
                        "region": "UKL"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 400000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA24809",
        "tenderPeriod": {
            "endDate": "2022-10-14T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-10-14T12:00:00Z"
        },
        "documents": [
            {
                "id": "SEP411279",
                "documentType": "contractNotice",
                "title": "Commercial Cleaning Services",
                "description": "Melin Homes is procuring a contract to conduct cleaning services to internal and external communal areas (staircases, corridors, walkways, lobbies, lifts, communal rooms) of blocks of flats, sheltered accommodation.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=SEP411279",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "ocds-kuma6s-124630-document-124630-SEP411279-1",
                "title": "Commercial Cleaning Tender 2023 document",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP411279&idx=1",
                "datePublished": "2022-09-12T09:00:09Z",
                "dateModified": "2022-09-12T09:00:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-124630-document-124630-SEP411279-2",
                "title": "Section C - Please complete",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP411279&idx=2",
                "datePublished": "2022-09-12T09:00:09Z",
                "dateModified": "2022-09-12T09:00:09Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "ocds-kuma6s-124630-document-124630-SEP411279-3",
                "title": "Section A - Please complete",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP411279&idx=3",
                "datePublished": "2022-09-12T09:00:09Z",
                "dateModified": "2022-09-12T09:00:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-124630-document-124630-SEP411279-4",
                "title": "Section B - Please complete",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP411279&idx=4",
                "datePublished": "2022-09-12T09:00:09Z",
                "dateModified": "2022-09-12T09:00:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-124630-document-124630-SEP411279-5",
                "title": "TUPE",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP411279&idx=5",
                "datePublished": "2022-09-12T09:00:09Z",
                "dateModified": "2022-09-12T09:00:09Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "ocds-kuma6s-124630-document-124630-SEP411279-6",
                "title": "Cleaning standard specification table",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP411279&idx=6",
                "datePublished": "2022-09-13T11:06:01Z",
                "dateModified": "2022-09-13T11:06:01Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-124630-document-124630-SEP411279-7",
                "title": "Cleaning Frequency for Extra Care Schemes",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP411279&idx=7",
                "datePublished": "2022-09-13T11:08:09Z",
                "dateModified": "2022-09-13T11:08:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-124630-document-124630-SEP411279-8",
                "title": "Cleaning Frequency for Sheltered Housing Schemes",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP411279&idx=8",
                "datePublished": "2022-09-13T11:09:15Z",
                "dateModified": "2022-09-13T11:09:15Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN423030",
                "documentType": "awardNotice",
                "title": "Commercial Cleaning Services",
                "description": "Melin Homes is procuring a contract to conduct cleaning services to internal and external communal areas (staircases, corridors, walkways, lobbies, lifts, communal rooms) of blocks of flats, sheltered accommodation.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN423030",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The procurement is split into three sections: Section A - Qualification: This section contains economic, financial, and technical information that Applicants must demonstrate they are able to meet or satisfy to register a \"Pass\". IMPORTANT: Applicants who register a \"Fail\" in respect of any question in Section A will not be considered further and will be excluded from further participation in the procurement process. Section B - Qualitative: This section contains several questions which will be scored in accordance with the Award Criteria / Scoring Matrix. Section C - Costing Exercise: Applicants are required to complete this information, ensuring that their response relates directly to all Lot(s) This ITT: asks Applicants to submit their Tenders in accordance with the instructions set out in the remainder of this ITT. sets out the overall timetable and process for the procurement to Applicants. provides Applicants with sufficient information to enable them to submit a compliant Tender. sets out the Award Criteria and Scoring Matrix that will be used to evaluate the tenders; and explains the administrative arrangements for the receipt of Tenders. Melin Homes intends to carry out an interview and selection process to the top 3 highest bidders, based upon the tenders returned and the information therein. Please make sure you are available Thursday 27st October 2022 to attend an appointment located at our Melin offices, Pontypool, South Wales. Shortlisted tenderers will then be invited to an interview to a panel made up of members of staff and residents followed by question-and-answer session. The format and duration of the session will be notified to those successfully shortlisted.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "30"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2023-04-01T00:00:00Z",
                    "endDate": "2025-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will run from 1 April 2023 until 31 March 2025 (the \"Initial Term\"). The Initial Term for the Contract may be extended by up to two (2) years subject to satisfactory performance by the Service Provider(s). Any extension of the Contract will be reviewed annually."
                }
            }
        ],
        "bidOpening": {
            "date": "2022-10-14T12:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "90910000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Applicants must bid for all LOTS within this procurement Site visits There are no sites visits involved arranged within this procurement, However if any bidders would like to visits a site please contact the procurement team to arrange Procurement.team@melinhomes.co.uk Selection process - Interview Melin Homes intends to carry out an interview and selection process to the top 3 highest bidders, based upon the tenders returned and the information therein. Please make sure you are available Thursday 27th October 2022 to attend an appointment located at our Melin offices, Pontypool, South Wales. Shortlisted tenderers will then be invited to an interview to a panel made up of members of staff and residents followed by question-and-answer session. The format and duration of the session will be notified to those successfully shortlisted. Living Wage Accreditation In line with Melin Homes own values and commitment, the successful Tenderer must achieve Living Wage Foundation accreditation within six months of the commencement of the contract. More information can be found at https://www.livingwage.org.uk. Transfer of Undertakings (Protection of Employment) At the time of inviting this tender, Melin Homes anticipates that TUPE will apply to this contract in respect of Melin Homes' and the current Service Providers' employees who are assigned to undertaking the Services. Melin Homes gives no undertaking regarding any information provided. Details of the staff involved are detailed in Appendix C. To fully understand the obligation of TUPE, Melin Homes' recommends that Applicants seek legal advice. Bidders are required to undertake their own due diligence. Community Benefits It is Melin Homes' responsibility to deliver and report on Welsh procurement, supply-chain opportunities, resource and waste, targeted recruitment, and training (TR&T) and community donations, to enable us to monitor our economic and environmental impact in Wales. Therefore, Tenderers must provide information on how they will support (WA Ref:127845)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-124630"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-kuma6s-124630-award-127845-140",
            "suppliers": [
                {
                    "id": "org-122",
                    "name": "PBH Facilities Services Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-124630-award-127845-140",
            "awardID": "ocds-kuma6s-124630-award-127845-140",
            "status": "active",
            "value": {
                "amount": 120000,
                "currency": "GBP"
            },
            "dateSigned": "2022-12-16T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 000-025453"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-124630-bidsstatistic-127845-621",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-124630-bidsstatistic-127845-622",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-124630-bidsstatistic-127845-623",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-124630-bidsstatistic-127845-624",
                "measure": "foreignBidsFromNonEU",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-124630-bidsstatistic-127845-625",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            }
        ]
    }
}