Award

Project Manager & Quantity Surveyor, Cyfarthfa Castle

THE CYFARTHFA FOUNDATION

This public procurement record has 2 releases in its history.

Award

14 Mar 2024 at 16:39

S2W Notice - Website Contract Award Notice
Tender

15 Jan 2024 at 14:17

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

The Cyfarthfa Foundation based in Merthyr Tydfil has awarded a contract for the "Project Manager & Quantity Surveyor" services at Cyfarthfa Castle to Greenwood Projects Ltd. The contract, scheduled to start on 14th March 2024, involves services related to architectural, engineering, and planning for Heritage Fund schemes. The tender process, initiated on 15th January 2024, had a tender period ending on 19th February 2024. Key activities include finalizing the design team appointment, managing documentation for the Heritage Fund bid submission in August 2024, and updating the Project Execution Plan.

This opportunity is suitable for businesses experienced in working on heritage sites and charitable projects, particularly those with skills in architectural design, cost estimation, and project management. The procurement process is currently in the award stage, offering potential growth avenues for firms adept at collaborating effectively, meeting tight deadlines, and navigating public procurement requirements in the services sector.

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Notice Information

Notice Title

Project Manager & Quantity Surveyor, Cyfarthfa Castle

Notice Description

OverviewThe Foundation require a suitably qualified Project Manager & Quantity Surveyor to progress the scheme onto a rounded RIBA 1 such that it can be presented to the National Lottery Heritage Fund and other funders as part of a coordinated and compelling application for development funding in order to progress. In the first instance, the appointment is only for Project Manager & Quantity Surveyor services up to RIBA 1. Services thereafter will be subject to further competitive procurement to meet funder requirements; it is anticipated that Project Manager & Quantity Surveyor services for RIBA 2 - 7 inclusive will be tendered in line with public procurement requirements with a break clause at the end of RIBA 3 where the contract will be renewed subject to funding and satisfactory performance.The Project Manager & Quantity Surveyor are required to support the development of the project up to the preparation of a National Lottery Heritage Fund (NLHF) Development Stage bid targeted for submission in August 2025. The Project Manager will be required to arrange the appointment of the Design Team (separately tendered) and to coordinate their work, and the work of any other consultants appointed, such that there is a coherent, comprehensive and compelling project developed to RIBA 1 level of detail ready for August 2025. The Quantity Surveyor will be required to review costings to date, advise on the cost implications of any variations, and to prepare a RIBA 1 Cost Estimate for inclusion in the Development Stage bid.The brief therefore requires timely and effective working within a relatively short period of time including assimilating previous outline proposals and information such that the overall proposal remains in line with anticipated requirements and scale, whilst taking the opportunity to consider this in conjunction with the client and professional team. The existing information is as follows:Document Author For DateConservation Management Plan The Conservation Studio, rev MTCBC MTCBC 2009, rev Jan 2019Cyfarthfa Plan Ian Ritchie MTCBC August 2019Condition Survey Purcell MTCBC August 2022Condition Survey - Cost Plan Synergy MTCBC August 2022Inception Project - Stage 1 Report Counterculture Cyfarthfa Foundation April 2023Cyfarthfa Masterplan-Landscape Appraisal Grant Associates Cyfarthfa Foundation April 2023Order of Cost Estimate Turner & Townsend NCAGW May 2023NGCAW Bid Cyfarthfa Foundation/Cultural Assocs NCAGW 2023Inception Project-Final Report Counterculture Cyfarthfa Foundation August 2023In addition to the documents shown above, there is a Project Execution Plan and appendices including Risk Register, programme, and budget/cashflow template.The information is supplied as a Wetransfer link for consideration when preparing a response to this brief.Skills and Experience Required* Experience of working on major Heritage Fund schemes* Experience of working on heritage sites of considerable significance including those listed at Grade I and preferably in the context of registered parks & gardens* Experience of working with 19th century buildings and structures* Ability to work collaboratively in a timely way, assimilating a wide range of information such that it can incorporated into a coherent and compelling vision* Experience of working with charitable organisations and reporting to a Board of Trustees* Experience of working within Wales on relevant projects and an appreciation for Welsh culture and heritageScope of Work* Finalise the appointment of the Design Team;* Review the requirements for any external assistance in preparing the interpretation and activity plans, business planning, and evaluation, preparing briefs where these are required and procuring the same;* Manage and coordinate the production of all the elements required to prepare a Heritage Fund Development Stage bid for submission in August 2024;* Set up and manage a meeting and communications schedule for the period up to the submission of the Heritage Fund bid;* Update the Project Execution Plan, including its appendices (i.e. budget/ cashflow, programme, and risk register) such that is can be supplied with the Development Stage bid as necessary;* Manage the design team such that a coherent outline scheme is prepared as the basis of the Heritage Fund application;* Review capital costs at RIBA 1 to ensure that there is adequate provision for these (including inflation) within the Heritage Fund bid;* Prepare the Heritage Fund application form via the portal for client approval and submission;* With the client, seek and incorporate advice from the Heritage Fund to ensure that the completed application is as competitive as possible;* Support client fundraising with project detail as required and advise on potential sources of funding.TimetableThe timetable for the project as a whole is anticipated as follows:19th January 2024 Board of Trustees Approve PEP and AppendicesMar - May 2024 Preparation & Submission of National Lottery Heritage Fund (NLHF) Expression of InterestMar - Apr 2024 Procurement of Professional Team to RIBA 1Apr - Aug 2024 Preparation of outline documentation (drawings/ costings/ activity/ interpretation) to RIBA 1Aug 2024 National Lottery Heritage Fund Development application submissionDec 2024 National Lottery Heritage Fund Development awardFeb - Sep 2025 Procurement of Professional Team to RIBA 6 (with break clause after RIBA 3)Apr - Dec 2025 Preparation of RIBA 2 documentationDec 2025 National Lottery Heritage Fund mid-stage reviewJan - Apr 2026 Preparation of RIBA 3 documentationMay 2026 National Lottery Heritage Fund Delivery application submissionMay 2026 Submission of Planning & Listed Building Consent applicationsSep 2026 National Lottery Heritage Fund Delivery decisionNov 2026 - Oct 2027 Preparation of detailed (RIBA 4) design and procurement of Principal ContractorOct 2027 - Sep 2029 Works on SiteNov 2029 Grand OpeningIt will therefore be noted that this is a relatively tight timescale, which requires effective, collaborative, and timely working across the professional team if it is to be met.FeeThe maximum fee available is PS30,000, including expenses and travel but excluding VAT.Please note that if you feel that this does not cover the resource required to deliver against this brief, you are invited to state this in your submission. As such, a fee proposal of more than PS30,000 does not automatically preclude consideration of a bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-138050
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138050
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
S2W Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71240000 - Architectural, engineering and planning services

71242000 - Project and design preparation, estimation of costs

71244000 - Calculation of costs, monitoring of costs

71246000 - Determining and listing of quantities in construction

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Mar 20241 years ago
Submission Deadline
19 Feb 2024Expired
Future Notice Date
Not specified
Award Date
14 Mar 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE CYFARTHFA FOUNDATION
Contact Name
Anna Baker
Contact Email
finance@cyfarthfafoundation.wales
Contact Phone
+44 7709776271

Buyer Location

Locality
MERTHYR TYDFIL
Postcode
CF47 8RE
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Merthyr Tydfil
Electoral Ward
Park
Westminster Constituency
Merthyr Tydfil and Aberdare

Supplier Information

Number of Suppliers
1
Supplier Name

GREENWOOD PROJECTS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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