Natur am Byth Mor: Water Quality Project for Llyn & Ynys Mon

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            "name": "Marine Conservation Society",
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            "contactPoint": {
                "name": "Nicola Saville",
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        "id": "ocds-kuma6s-143012-tender-144033",
        "title": "Natur am Byth Mor: Water Quality Project for Llyn & Ynys Mon",
        "description": "Natur am Byth! (NaB!) Mor, the marine component of NaB!, is led by the Marine Conservation Society (MCS). MCS is responsible for the development and delivery of all actions within NaB! Mor. There are two focal marine areas for the NaB! Mor project: Llyn & Ynys Mon and Pembrokeshire. The delivery phase of the project involves a number of contracts. MCS will commission and manage these contracts. In managing this contract, MCS will work with NaB! programme management staff, to maximise the benefits of partnership working.NaB! Mor includes the following marine species and themes:* Native oyster (Ostrea edulis) - Pembrokeshire focussed, although links to Llyn & Ynys Mon region* Seagrass (Zostera spp.) - covers both regions* Pink Sea Fan - Pembrokeshire only* Water quality theme - covers both regionsWhile NaB! Mor will be delivering the Water Quality work programme in Pembrokeshire and Llyn & Ynys Mon there are also opportunities under a separately funded project for similar work. Gwynedd Council will be managing contracts to deliver a Water Quality work programme in Ceredigion, Carmarthen, and the Severn. Contracts for all 5 locations will follow the same methodology and timescales. Opportunities to tender will be published (on SelltoWales) at the same time and potential contractors are invited to apply for any or multiple contracts. Please note that the total number of sample points vary for each location and the outputs also differ, the value of each contract reflects these variations. Procurement rules will align with those of the relevant commissioning authority(ies) (attached at Annex 1).This contract will be delivered between August 2024 and May 2025.The contractor will need to work closely with the project coordinators for Llyn & Ynys Mon and Pembrokeshire and, particularly the coordinator for Llyn & Ynys Mon who will be leading on this area of work.This invitation to tender covers a contract to deliver a large citizen science/volunteer engagement project to collect and analyse water quality data in Llyn & Ynys Mon.This water quality project will be delivered in pre-selected locations in the Llyn & Ynys Mon area of the NaB! Mor project (please see Annex 2 for indicative locations of the NaB! Mor project areas). Please note there are similar invitations to tender for other areas in Wales (see section 2.5).The contractor will use information provided by MCS to prepare and run the SWEPT (Surveying the Welsh Environment for Pollution Threats) style citizen science water quality project (see SWEPT - Pembrokeshire Marine SAC) (Annex 3). Contractors will be expected to train and safely manage volunteers, collate, analyse, and share the results, reflect and produce a brief report. A report template will be provided.The following information will be provided to contractors:- Site locations, these will be used to inform sampling points.- SWEPT methodology and data requirements.- List of candidate volunteers.- Information to enable the completion of volunteer risk assessments.- Report template.- Survey equipment.- Online data collation tool.- Advice on suitable training venues as required.- Welsh translation as required.- Pre and post survey questionnaires for volunteers to aid evaluation.Work Package 1: Prepare for the SWEPT (Surveying the Welsh Environment for Pollution Threats) style citizen engagement project.- The Contractor will work with the Regional Coordinator and the volunteers to assign 100 specific sampling points with-in the site locations provided to volunteers.- The Contractor will help to determine access and relevant permissions (if required). It is expected that most of the sampling points will be at publicly accessible locations e.g. bridges across fresh water streams.- The Contractor will ensure the completion of volunteer risk assessments- The Contractor will run a training session for volunteers and ensure that all participants are content with what is expected of them. Please note that the SWEPT methodology and a list of candidate volunteers will be provided.Work Package 2: Deliver the SWEPT (Surveying the Welsh Environment for Pollution Threats) style citizen engagement project between October and December 2024.- Support volunteers in collecting and recording water quality data from 100 sampling points at pre-selected sites in Llyn & Ynys Mon over two months. (Month 2 will be a repeat of month 1. A total of 2 surveys will be conducted for each sampling point). Please note that survey equipment and access to an online reporting tool will be provided.- Collate all data in an excel table with location in what3words and O.S. six-figure grid reference, and a GIS map layer.- Provide feedback to volunteers and gather evaluation data (questionnaires will be provided).Work Package 3. Reporting- Analyse the data collected and produce a brief report, in line with a prescribed format The report should be provided in word (doc) format and results additionally provided in an excel table with location in what3words and O.S. six-figure grid reference, and a GIS map layer. Select partners may collect additional data in support of this project, where this occurs the contractor will include this data into the report. Limited NRW lab testing of water samples and separate additional bacterial testing may also be undertaken and should also be included in the report. Where multiple methods provide water quality data for sampling points, a comparison will be required.",
        "procurementMethod": "open",
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        "tenderPeriod": {
            "endDate": "2024-08-09T12:00:00Z"
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        "eligibilityCriteria": "Qualifications and/or competencies required * Experience of working with volunteers/citizen science projects and of organising and facilitating workshops.* Experience of collating and presenting data/information from a range of sources, preferably in relation to water quality or similar field. * Experience of successfully working with stakeholders and partners to deliver projects. * Good understanding of the project area.* Understanding of Welsh Language (desirable).Equality and diversity MCS will always consider equality, diversity and inclusion when conducting procurement activities. MCS requires all its suppliers to meet their duties under the Equality Act 2010 and may ask for evidence that they are aware of and operate in accordance with those requirements. All contractors are encouraged to be aware of MCS' Equality and Diversity Policy when providing services to the public on behalf of MCS. Annex 4. Health and Safety The health, safety and wellbeing of MCS' employees, suppliers/contractors, volunteers, and people who use its resources is of the utmost importance to MCS. MCS will ensure arrangements are in place so that everyone remains healthy, well and injury free. Suppliers may be excluded for proven non-compliance with relevant health and safety legislation, or for a poor track record on previous contracts involving health and safety requirements. Data protectionTenders are submitted on the condition that the appointed supplier will only process personal data (as may be defined under any relevant data protection laws) that it gains access to in performance of this Contract in accordance with MCS' written instructions and will not use such personal data for any other purpose. The contracted supplier will undertake to process any personal data on MCS' behalf in accordance with the relevant provisions of any relevant data protection laws and to ensure all consents required under such laws are obtained.BiosecurityDisease and invasive non-native species can be spread by fish and other animals,people, vehicles and equipment. By using biosecurity measures, the risk ofspreading non-native species and/or disease can be reduced. The contractor shallbe aware of, and work in accordance with, standard good practice and specificprovisions described below:* The contractor shall report any records of non-native species observed on site* Specific biosecurity measures: The two most common ways of disinfecting equipment are to either thoroughly dryequipment, preferably in direct sunlight or using chemical disinfectants (generally iodine-based solutions (iodophors) or Virkon(r) S Aquatic). The use of disinfectants is not likely to be necessary for this contract, but the circumstances at each site will be continually reviewed.Formats* Final report - The final reports shall be presented as a digital copy in a single Microsoft Word file. All images, illustrations and maps will be embedded in the file and provided separately where they are large. The final project reports should be formatted per the attached template (Annex 5. Natur am Byth Evidence Report template). * Biological records - Marine biological data shall be presented in an agreed format using approved data guidelines where available. A protocol must be submitted to MCS as part of the finalised project plan. * Geo-spatial data -Geo-spatial data shall be presented in an agreed format using approved data guidelines where available. A protocol must be submitted to MCS as part of the finalised project plan. * Metadata -Metadata in standard format must be submitted with the data. Metadata are information about the data, such as the subject matter; how and when the data were collected, etc.Quote ValiditySuppliers' quotes must remain open for acceptance by MCS for a period of no less than 30 days from the date of submission, unless stated otherwise in the specification.",
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