Tender

Powys climate events and communications project consultant

BRECON BEACONS NATIONAL PARK AUTHORITY

This public procurement record has 1 release in its history.

Tender

27 Aug 2025 at 16:26

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

The Brecon Beacons National Park Authority is seeking a consultant to facilitate the Powys climate events and communications project. The project is part of the Powys Well-being Plan, focusing on the climate emergency response through events and an online Climate Hub. Key dates include a consultancy start date of 29 September 2025, with events scheduled throughout September and November 2025. The procurement, under the "services" category, is in the tender stage with an open procurement method. Applications must be submitted by 3 September 2025, and interested parties are encouraged to apply via the Sell2Wales platform.

This tender presents significant opportunities for businesses specialising in climate communication, event organisation, and stakeholder engagement. Organisations with experience in public communications, particularly relating to technical, scientific, or public policy subjects, will find this project aligns well with their expertise. The emphasis on sustainable event management and bilingual communication makes this project well-suited for businesses with a focus on environmental sustainability and those familiar with Welsh government policies. Additionally, businesses capable of leveraging digital engagement platforms, like EngagementHQ, are likely to thrive in this project environment.

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Notice Information

Notice Title

Powys climate events and communications project consultant

Notice Description

Powys climate events and communications project consultantProject OverviewPowys Public Services Board has committed to responding to the climate emergency as one of three top priorities in the Powys Well-being Plan.Three events and an online Climate Hub, and stakeholder engagement are part of the work plan. A project consultant is needed:* Events organising: Make practical arrangements for the events and support the events on the day.* Climate hub: Develop content for the online Hub and liaise with officers to launch it.* Engagement and communications: Develop and action an integrated package of stakeholder engagement and communications in relation to the events and Climate Hub and wider climate work programme.The package of work will be structured around nine transformational shifts that reflect the systemic changes needed to achieve net zero and climate resilience in Powys:1: CLIMATE SAFETY: From climate vulnerability to climate preparedness and resilience.2: ENERGY SAVING & RENEWABLE ENERG: From fossil fuel dependence to energy efficiency and renewable energy.3: SUSTAINABLE TRAVE: From fossil fuel powered transport to practical active travel, public and community transport and electric vehicles.4: RESTORED NATURE: From depleted nature to nature rich.5: AFFORDABLE SUSTAINABLE FOO: From economically and environmentally extractive unhealthy food to food security and more locally grown sustainable nutritious food accessible to all.6: WELL-BEING ECONOMY & SUSTAINABLE RESOURCE US: From an extractive economy focused on GDP growth to a circular economy focused on Well-being of Future Generations Act goals.7: SUSTAINABLE PLACE: From distant services and amenities to viable local services and amenities connected through sustainable accessible travel.8: ACTIVE CITIZEN: From intermittent democratic engagement to informed active citizens engaged in practical action and deliberative place-shaping.9: JOINED UP PUBLIC SECTO: From public bodies working in silos to coordinated action that is responsive to local stakeholders and communities.About the three eventsThree events are being organised in mid-Powys that will share information and analysis and will contribute to developing action plans for Powys' response to the climate emergency:* Climate risk and resilience officer workshop, September 2025* Climate risk and resilience PSB Board workshop, November 2025* Climate emergency Town and Community Council event, November 2025Work is underway to organise the events, and extra dedicated capacity is needed to make them successful.About the Climate HubPowys Public Services Board is launching a new Climate Hub on its EngagementHQ platform to communicate climate research and action in a way that is accessible, engaging, and empowering for the public and a range of stakeholders. The hub will translate technical data about Powys' carbon footprint, carbon sequestration opportunity and climate risks into clear, relatable content, aligned with the latest Welsh Government guidance on climate communications, and will signpost readers to information about how they can take action in Powys.About the stakeholder engagement and communicationsPowys Public Services Board's work is shaped by the Well-being of Future Generations Act Well-being Ways of Working, in particular the involvement principle. The events and Climate Hub are building on previous work to involve and engage a wide range of people across Powys.Further work is needed to involve a range of stakeholders in the development of the events and Climate Hub content, and to keep relevant people informed about developments.Scope of consultancy workThe consultant will:Events organising1. Liaise with the venues to make practical arrangements including accessibility, interpretation, IT and refreshments2. Coordinate meetings with stakeholders to refine the event plans3. Liaise with speakers, stall holders and other contributors to ensure each has a brief and practical arrangements are in place4. Manage the invitations, attendance list, and associated communications5. Develop an event pack of supporting material6. Arrange translation and interpretation to make the events accessible bilingually in Welsh and English7. Manage all practical arrangements on the event days including ensuring that content from the day is captured and recorded appropriatelyClimate hub1. Review Powys-specific climate data (carbon footprint, carbon sequestration and climate risks).2. Develop content understandable for non-technical experts for each of the nine transformational shifts, based on existing research:a. Climate Safetyb. Energy Saving & Renewable Energyc. Sustainable Traveld. Restored Naturee. Affordable Sustainable Foodf. Well-being Economy & Sustainable Resource Useg. Sustainable Placesh. Active Citizensi. Joined-up Public Sector3. Apply best practices in climate communication, including tone, framing, and visual aids, based on Welsh Government guidance.4. Create bilingual content (or coordinate translation) for both English and Welsh versions of the hub.5. Format content for use within EngagementHQ, including interactive functionality (tbd), with built-in flexibility to adapt for future channels.6. Collaborate with Hub administrators to ensure content is ready for publication and engagement.Engagement and communications1. Engage with stakeholders to collect evidence for case studies to illustrate the transformational shifts, and develop communications content, as needed, for the Climate Hub and the events.2. Contribute to event write ups and follow up communications for a range of audiences.3. Create a package of Powys-specific public-sector communications aimed at encouraging behaviour change in support of the transformational shifts.4. Create all content bilingually, or coordinate translation for English and Welsh.Work arrangementsAll work will be guided by, and working with, the Powys Public Services Board Climate Working Group Secretariat which is based at Bannau Brycheiniog National Park Authority HQ in Brecon.You will conduct most of your work remotely, but you must be available to work:* In the office for meetings at least one day a week.* Travel within Powys to organise and attend events and stakeholder meetings.* Working some early evenings may be needed to involve stakeholders outside office hours.* Work one Saturday will be needed for the Town and Community Council event.Timeline29 September 2025: Latest consultancy start date30 September 2025: Climate risk and resilience PSB officer workshop31 October 2025: Hub content completion Date11 November 2025: Climate risk and resilience PSB Board workshopTBC November 2025: Climate emergency Town and Community Council eventNovember 2025 (end): Final handover of reports and materialsBudgetTotal budget: PS12,000 fixed (inclusive of VAT and expenses)Requirements* Proven experience in climate communication for public audiences or in public communications relating to a technical or scientific subject or public policy or services.* Proven experience in event organising including making arrangements for accessibility and environmental sustainability.* Proven experience in stakeholder engagement.* Familiarity with Welsh Government climate policy and guidance.* Understanding of digital engagement platforms (preferably EngagementHQ).* Ability to arrange bilingual English-Welsh translation.* Have a full UK driver's license and access to a vehicle to travel within Powys.* Be available to:- start promptly and meet the end of October deadline to create Climate Hub content.- have meetings in the Brecon office on at least one day a week.- travel within Powys to organise and attend events and stakeholder meetings.- work some early evenings.- work at the Saturday Town and Community Council event.Application ProcessPlease submit:* Your CV and two examples of relevant communications work.* A short (up to two sides A4) explanation of how you meet the requirements.* A short (up to two sides A4) explanation about how you would approach the work.* Your day rate and estimated number of days to complete the the work.Closing data for applications is 3 September 2025.Applications will be scored. Applicants may be invited for interview.Thank you for your interest in this consultancy.Please use the Sell2Wales facility to request further information if needed.We are interested in applications from consultants who can perform some of the brief even if you do not have skills or capacity for the full brief - please be explicit in your application.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=155030.The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Some information is linked below. Other documents are not publicly published and are available on request.Powys Well-being Plan: https://en.powys.gov.uk/article/5789/Towards-2040---the-Powys-Well-being-PlanWelsh Government climate engagement strategy: https://www.gov.wales/climate-action-wales-public-engagement-strategy-2023-2026Powys PSB Climate research can be shared on request. It is the equivalent to this greenhouse gas emissions assessment and target scenario report, conducted for Bannau Brycheiniog National Park: https://authorityapi.beacons-npa.gov.uk/EvidenceRepository/EvidenceFileDownload/acaadd3a-5a73-44b7-b51f-a7e46519a726/Brecon%20Beacons%20National%20Park%20-%20Small%20World%20Carbon%20Budget.pdfEngagement HQ (Powys Have Your Say website) guide available on request.(WA Ref:155030)The buyer considers that this contract is suitable for consortia bidding.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-155030
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=155030
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
S2W Notice - Website Invitation to Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

73 - Research and development services and related consultancy services

CPV Codes

73000000 - Research and development services and related consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Aug 20255 months ago
Submission Deadline
3 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRECON BEACONS NATIONAL PARK AUTHORITY
Contact Name
Liz Hutchins Hutchins
Contact Email
liz.hutchins@beacons-npa.gov.uk
Contact Phone
+44 1874624437

Buyer Location

Locality
BRECON
Postcode
LD3 7HP
Post Town
Llandrindod Wells
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
Not specified
Local Authority
Powys
Electoral Ward
Brecon East
Westminster Constituency
Brecon, Radnor and Cwm Tawe

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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The hub will translate technical data about Powys' carbon footprint, carbon sequestration opportunity and climate risks into clear, relatable content, aligned with the latest Welsh Government guidance on climate communications, and will signpost readers to information about how they can take action in Powys.About the stakeholder engagement and communicationsPowys Public Services Board's work is shaped by the Well-being of Future Generations Act Well-being Ways of Working, in particular the involvement principle. The events and Climate Hub are building on previous work to involve and engage a wide range of people across Powys.Further work is needed to involve a range of stakeholders in the development of the events and Climate Hub content, and to keep relevant people informed about developments.Scope of consultancy workThe consultant will:Events organising1. Liaise with the venues to make practical arrangements including accessibility, interpretation, IT and refreshments2. Coordinate meetings with stakeholders to refine the event plans3. Liaise with speakers, stall holders and other contributors to ensure each has a brief and practical arrangements are in place4. Manage the invitations, attendance list, and associated communications5. Develop an event pack of supporting material6. Arrange translation and interpretation to make the events accessible bilingually in Welsh and English7. Manage all practical arrangements on the event days including ensuring that content from the day is captured and recorded appropriatelyClimate hub1. Review Powys-specific climate data (carbon footprint, carbon sequestration and climate risks).2. Develop content understandable for non-technical experts for each of the nine transformational shifts, based on existing research:a. Climate Safetyb. Energy Saving & Renewable Energyc. Sustainable Traveld. Restored Naturee. Affordable Sustainable Foodf. Well-being Economy & Sustainable Resource Useg. Sustainable Placesh. Active Citizensi. Joined-up Public Sector3. Apply best practices in climate communication, including tone, framing, and visual aids, based on Welsh Government guidance.4. Create bilingual content (or coordinate translation) for both English and Welsh versions of the hub.5. Format content for use within EngagementHQ, including interactive functionality (tbd), with built-in flexibility to adapt for future channels.6. Collaborate with Hub administrators to ensure content is ready for publication and engagement.Engagement and communications1. Engage with stakeholders to collect evidence for case studies to illustrate the transformational shifts, and develop communications content, as needed, for the Climate Hub and the events.2. Contribute to event write ups and follow up communications for a range of audiences.3. Create a package of Powys-specific public-sector communications aimed at encouraging behaviour change in support of the transformational shifts.4. 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Other documents are not publicly published and are available on request.Powys Well-being Plan: https://en.powys.gov.uk/article/5789/Towards-2040---the-Powys-Well-being-PlanWelsh Government climate engagement strategy: https://www.gov.wales/climate-action-wales-public-engagement-strategy-2023-2026Powys PSB Climate research can be shared on request. It is the equivalent to this greenhouse gas emissions assessment and target scenario report, conducted for Bannau Brycheiniog National Park: https://authorityapi.beacons-npa.gov.uk/EvidenceRepository/EvidenceFileDownload/acaadd3a-5a73-44b7-b51f-a7e46519a726/Brecon%20Beacons%20National%20Park%20-%20Small%20World%20Carbon%20Budget.pdfEngagement HQ (Powys Have Your Say website) guide available on request.(WA Ref:155030)The buyer considers that this contract is suitable for consortia bidding.",
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