Award

PURCHASE OF HIGH-CARE SAFETY MATTING ACROSS MENTAL HEALTH SITES IN CARDIFF AND VALE

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 1 release in its history.

Award

31 Mar 2026 at 00:00

Summary of the contracting process

The NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, has completed a procurement process for purchasing high-care safety matting across mental health sites in Cardiff and Vale. The award, dated 31st March 2026, highlights the urgent requirement to replace non-compliant mats in inpatient areas to meet Infection Prevention & Control standards. Located in Cardiff, this procurement falls under the 'Health' industry category and utilised a limited procurement method without prior publication, leveraging the YPO Gymnasium Equipment, Maintenance and Services Framework. The contract, valued at £33,199.52, was signed on 10th February 2026.

This tender provides significant opportunities for businesses involved in manufacturing and supplying safety and hygienic products suitable for clinical environments, particularly those specialising in mental health care settings. Foams4sports Ltd, an SME based in Ashton-Under-Lyne, was awarded the contract, evidencing opportunities for small to medium enterprises. Companies that can offer compliant, durable, and wipeable clinical-grade matting solutions should consider similar tenders to expand their business within the healthcare sector, as they align with quality and governance standards required by public health bodies.

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Notice Title

PURCHASE OF HIGH-CARE SAFETY MATTING ACROSS MENTAL HEALTH SITES IN CARDIFF AND VALE

Notice Description

Procurement of high-care safety matting, including delivery and installation, to replace degraded non-wipeable mats across mental health inpatient areas in Cardiff and Vale to meet Infection Prevention & Control standards.

Lot Information

Lot 1

Cardiff and Vale University Health Board has awarded a contract for the supply, delivery, and installation of high-care safety matting for use across mental health inpatient areas at Hafan y Coed and Barry Hospital. The existing matting was identified during regulatory inspection as degraded, non-wipeable, and no longer compliant with Infection Prevention & Control (IP&C) requirements, creating hygiene and safety risks within high-care clinical environments. The awarded contract provides for the replacement of all non-compliant mats with durable, wipeable, non-porous clinical-grade safety matting suitable for mental health high-care settings. The scope includes the manufacture, supply, transportation, and full installation of matting across multiple wards to ensure compliance with HIW recommendations and Health Board standards for cleanliness, safety, and patient wellbeing. The procurement supports the Health Board's commitment to maintaining safe and hygienic clinical environments, improving infection control, reducing risk, and ensuring the suitability of high-care areas for vulnerable patient groups. Installation will be completed within required Health Board timescales to ensure continuity of service and compliance with clinical governance expectations.

Procurement Information

The Health Board has used the YPO Gymnasium Equipment, Maintenance and Services Framework (1262), Lot 10, as it provides a fully compliant and efficient route to market with pre-assessed suppliers who meet required quality, financial, and governance standards. Due to the urgent need to replace non-compliant high-care matting and the requirement to complete expenditure within the current financial year, the framework offered the most practical and proportionate procurement method. Market benchmarking confirmed limited availability of suppliers able to meet the specification and timescales required.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-163156
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=163156
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories


CPV Codes

37535200 - Playground equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£33,199 Under £100K

Notice Dates

Publication Date
31 Mar 20264 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Feb 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan

Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

FOAMS4SPORTS

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR604078
    PURCHASE OF HIGH-CARE SAFETY MATTING ACROSS MENTAL HEALTH SITES IN CARDIFF AND VALE - Procurement of high-care safety matting, including delivery and installation, to replace degraded non-wipeable mats across mental health inpatient areas in Cardiff and Vale to meet Infection Prevention & Control standards.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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