Award

Office Equipment Framework Agreement

SCOTTISH GOVERNMENT

This public procurement record has 3 releases in its history.

AwardUpdate

15 Sep 2017 at 00:00

Award

23 Jun 2017 at 00:00

Tender

18 Jan 2017 at 00:00

Summary of the contracting process

The Scottish Government is seeking suppliers for the "Office Equipment Framework Agreement," which falls under the goods category of public procurement. This framework, which is currently in the award stage, aims to establish a multi-supplier arrangement with a maximum of eight suppliers appointed, providing a range of office equipment and services across Scotland. The initial duration of the framework is set for 24 months, with the option to extend for two additional 12-month periods. Key dates include the tender period which concluded on 10 March 2017 and the contract was signed on 2 June 2017. The framework will also support fair work practices and community benefits.

This tender presents significant opportunities for businesses specialising in office equipment and services, including suppliers of printers, copiers, and managed print services. Companies that can offer innovative solutions and commit to fair work practices would be particularly well-suited to compete for this contract. The framework is available not just to the Scottish Government but to various public sector bodies, including local authorities and NHS organisations, thereby expanding the potential market for successful bidders.

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Notice Title

Office Equipment Framework Agreement

Notice Description

The Scottish Ministers, acting through Scottish Procurement, seek to let a replacement national Framework Agreement for the provision of Office Equipment and Services, in collaboration with the Scottish public sectors. There will be a maximum of 8 appointed to the Framework Agreement. The initial duration of the Framework Agreement will be 24 months with an option to extend for up to 2 further 12 month periods. The estimated value ranges from GBP 28,000,000 to GBP 56,000,000. The framework agreement will be available for use by Scottish Public Sector Bodies. Full details provided in section VI.3 Additional Information. Documents can be found at: https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for the following ITT: Office Equipment Framework Agreement: itt_ 15876 If you require any additional support, please contact the BravoSolution Helpdesk on 0800 368 4850

Lot Information

Lot 1

There have been no changes to the procurement following the modifications. The Scottish Ministers wish to award a national Framework Agreement for the provision of Office Equipment and Services. The Framework will be multi-supplier with a maximum of eight suppliers appointed. The Office Equipment and Services framework will include the supply and delivery of a wide portfolio of products ranging from small single function desktop printers to large print room high volume products, consisting of mono and colour, network and non-network requirements; and services and solutions up to a fully Managed Print Service. The Framework Agreement will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, Scottish Fire & Rescue Service, the Scottish Police Authority, Scottish health boards or special health boards, all NHS Scotland, The Integrated Joint Boards established further to the Public Bodies (Joint Working) Act 2014, bodies registered as social landlords under the Housing (Scotland) Act 2001, Student Loans Company Limited, the Forestry Commission, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, further or higher education institutions being fundable bodies within the meaning of section 6 of the further and Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing. In addition to the contracting authorities listed, the framework agreement will be available to charities entered on the Scottish Charity Register and voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations. Information about Scottish Public Bodies is available at: http://www.gov.scot/Topics/Government/public-bodies/about Information about the Review of Public Procurement in Scotland and links to the other Centres of Expertise are available at: http://www.gov.scot/Topics/Government/Procurement. The Office Equipment and Services requirements have been combined into a single framework rather than individual lots.

Renewal: The initial duration of the framework agreement will be 24 months with the option to extend for up to 2 further 12 month periods.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000473112
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP295694
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F20 - Modification Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

32 - Radio, television, communication, telecommunication and related equipment

42 - Industrial machinery

48 - Software package and information systems

50 - Repair and maintenance services

64 - Postal and telecommunications services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

30100000 - Office machinery, equipment and supplies except computers, printers and furniture

30120000 - Photocopying and offset printing equipment

30121000 - Photocopying and thermocopying equipment

30121100 - Photocopiers

30121200 - Photocopying equipment

30121300 - Reproduction equipment

30124500 - Scanner accessories

30124520 - Scanner document feeders

30125000 - Parts and accessories of photocopying apparatus

30125110 - Toner for laser printers/fax machines

30192400 - Reprographic supplies

30200000 - Computer equipment and supplies

30216110 - Scanners for computer use

30232100 - Printers and plotters

30232110 - Laser printers

30232130 - Colour graphics printers

30232150 - Inkjet printers

32581200 - Fax equipment

42664100 - Fusion equipment for plastics

42962000 - Printing and graphics equipment

48000000 - Software package and information systems

48780000 - System, storage and content management software package

48783000 - Content management software package

48824000 - Printer servers

48970000 - Print shop software package

50310000 - Maintenance and repair of office machinery

50313000 - Maintenance and repair of reprographic machinery

50313100 - Photocopier repair services

50313200 - Photocopier maintenance services

50314000 - Repair and maintenance services of facsimile machines

64122000 - Internal office mail and messenger services

64216120 - Electronic mail services

72212311 - Document management software development services

72212313 - Optical-character-recognition (OCR) software development services

72212318 - Scanner software development services

72228000 - Hardware integration consultancy services

72512000 - Document management services

79131000 - Documentation services

79311000 - Survey services

79311200 - Survey conduction services

79521000 - Photocopying services

79800000 - Printing and related services

79810000 - Printing services

79811000 - Digital printing services

79820000 - Services related to printing

79821000 - Print finishing services

79823000 - Printing and delivery services

79824000 - Printing and distribution services

79999100 - Scanning services

Notice Value(s)

Tender Value
£72,000,000 £10M-£100M
Lots Value
£72,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Sep 20178 years ago
Submission Deadline
10 Mar 2017Expired
Future Notice Date
Not specified
Award Date
2 Jun 20178 years ago
Contract Period
Not specified - Not specified
Recurrence
Within four years

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH GOVERNMENT
Contact Name
Karen Pow, Lee Rutherford
Contact Email
karen.pow@gov.scot, lee.rutherford@gov.scot
Contact Phone
+44 1312440165, +44 1312448121

Buyer Location

Locality
EDINBURGH
Postcode
EH11 3XD
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Sighthill/Gorgie
Westminster Constituency
Edinburgh South West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN270146
    Office Equipment Framework Agreement - The Scottish Ministers, acting through Scottish Procurement, seek to let a replacement national Framework Agreement for the provision of Office Equipment and Services, in collaboration with the Scottish public sectors. There will be a maximum of 8 appointed to the Framework Agreement. The initial duration of the Framework Agreement will be 24 months with an option to extend for up to 2 further 12 month periods. The estimated value ranges from GBP36,000,000 to GBP72,000,000. The framework agreement will be available for use by Scottish Public Sector Bodies. Full details provided in section VI.3 Additional Information. Documents can be found at: https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for the following ITT: Office Equipment Framework Agreement: itt_ 15876 If you require any additional support, please contact the BravoSolution Helpdesk on 0800 368 4850
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN287347
    Office Equipment Framework Agreement - The Scottish Ministers, acting through Scottish Procurement, seek to let a replacement national Framework Agreement for the provision of Office Equipment and Services, in collaboration with the Scottish public sectors. There will be a maximum of 8 appointed to the Framework Agreement. The initial duration of the Framework Agreement will be 24 months with an option to extend for up to 2 further 12 month periods. The estimated value ranges from GBP 28,000,000 to GBP 56,000,000. The framework agreement will be available for use by Scottish Public Sector Bodies. Full details provided in section VI.3 Additional Information. Documents can be found at: https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for the following ITT: Office Equipment Framework Agreement: itt_ 15876 If you require any additional support, please contact the BravoSolution Helpdesk on 0800 368 4850

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "minimum": "Part 4E: Bidders will be required to confirm that they meet ALL the selection criteria requirements. It is a requirement of this framework agreement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance, as a minimum, indicated below: Employer's (Compulsory) Liability Insurance = 5 million GBP Public Liability Insurance = 2.5 million GBP Professional Indemnity Insurance, but only if requested in the Order Form and, at the level stipulated therein."
                },
                {
                    "type": "technical",
                    "description": "This section refers to the question ESPD.4 in Part IV Section E of the ESPD (Scotland).",
                    "minimum": "Part 4E: Bidders will be required to confirm that they meet ALL the selection criteria requirements. Contractors will be required to maintain a standard of environmental protection, including, certification to ISO 14001/EMAS or equivalent standards, relevant to the delivery of this Framework Agreement. Contractors will be required to maintain a standard of Information and Security management, including, certification to ISO 27001 or equivalent standards, relevant to the delivery of this Framework Agreement. Bidders will be required to confirm they comply with the document \"ITT - Minimum Hardware Specification - Office Equipment\""
                }
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            "languages": [
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            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 8
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            "hasElectronicAuction": true,
            "electronicAuction": {
                "description": "No electronic auction will be held to determine the economic operators to be party to the framework agreement. Electronic auctions may be held by participating contracting authorities to award specific contracts under the framework agreement."
            }
        },
        "classification": {
            "id": "30000000",
            "scheme": "CPV"
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        "reviewDetails": "An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.",
        "hasRecurrence": true,
        "recurrence": {
            "description": "Within four years"
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    "language": "EN",
    "description": "All suppliers on this framework are committed to offering differing packages of Fair Work Practices, packages include the payment of the Scottish Living Wage or higher for the duration of this framework. Community Benefits: investing in Scotland and examples of proposed community benefits includes: -Creating placement/experience opportunities for young people to encourage them into the industry. -Continue to create modern apprenticeship opportunities. -Vocational activities for schools, such as holding Science, Technology, Engineering and Mathematics workshops in Primary Schools. -Engaging directly with schools and colleges to recruit more young people into their workforce. (SC Ref:512049)",
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            "amendments": [
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                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The Scottish Government is now committed to publishing all the Fair Work Practices and Community Benefits obtained within its agreements."
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}