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Off-site Records Storage & Retrieval Services

Highlands and Islands Enterprise

This public procurement record has 2 releases in its history.

Award

16 Aug 2017 at 01:00

OJEU - F3 - Contract Award Notice
Tender

15 May 2017 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The procurement process involves Highlands and Islands Enterprise (HIE) seeking providers for Off-site Records Storage & Retrieval Services. This contract, awarded on 10th August 2017, is expected to commence in August 2017 and will last for an initial period of three years, with a budget ranging from GBP 180,000 to GBP 240,000 (excluding VAT). The procurement method used is an open procedure, and the service addresses the needs of various buyers including HIE, The Crofting Commission, and the University of the Highlands and Islands, all located in Inverness, UK. This comprehensive framework contract allows for extensions of up to one year following the initial term, thus reinforcing the potential for ongoing business relationships.

This tender presents significant opportunities for businesses specialising in records management and storage solutions, particularly those capable of providing compliant and efficient service within the stipulated guidelines. Companies that possess the necessary authorisations, such as BS5454:2000/PD5454:2012 compliance, and have experience with public sector contracts, will be well-positioned to compete. The budget allocation and collaborative nature of this framework suggest a promising avenue for growth, particularly for businesses keen on securing multi-year contracts with public sector entities.

How relevant is this notice?

Notice Information

Notice Title

Off-site Records Storage & Retrieval Services

Notice Description

This is a Contract AWARD Notice and as such the procurement process is complete. It is expected that these services will be required from August 2017 for an initial period of 3 years, unless terminated in accordance with the provisions of the Framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. The 3 year budget currently available to deliver this service is between GBP180,000 and GBP240,000 (excluding VAT).

Lot Information

Lot 1

HIE requires a suitably qualified and experienced supplier to provide an off-site records storage and retrieval function. This is a collaborative framework with the Crofting Commission and the University of the Highlands and Islands. The value in II.1.7 is the estimated value including all extensions.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Lots have not been used since this would make the execution of the contract excessively technically difficult.

Options: HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

Renewal: This Framework will be awarded for 36 months with an optional 12 month extension.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000485446
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG292824
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

63121000 - Storage and retrieval services

79995100 - Archiving services

79996100 - Records management

79999100 - Scanning services

Notice Value(s)

Tender Value
£240,000 £100K-£500K
Lots Value
£320,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Aug 20179 years ago
Submission Deadline
16 Jun 2017Expired
Future Notice Date
Not specified
Award Date
10 Aug 20179 years ago
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Highlands and Islands Enterprise
Additional Buyers

The Crofting Commission

University of the Highlands and Islands

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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