Notice Information
Notice Title
Off-site Records Storage & Retrieval Services
Notice Description
This is a Contract AWARD Notice and as such the procurement process is complete. It is expected that these services will be required from August 2017 for an initial period of 3 years, unless terminated in accordance with the provisions of the Framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. The 3 year budget currently available to deliver this service is between GBP180,000 and GBP240,000 (excluding VAT).
Lot Information
Lot 1
HIE requires a suitably qualified and experienced supplier to provide an off-site records storage and retrieval function. This is a collaborative framework with the Crofting Commission and the University of the Highlands and Islands. The value in II.1.7 is the estimated value including all extensions.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Lots have not been used since this would make the execution of the contract excessively technically difficult.
Options: HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.
Renewal: This Framework will be awarded for 36 months with an optional 12 month extension.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000485446
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG292824
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
63 - Supporting and auxiliary transport services; travel agencies services
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
63121000 - Storage and retrieval services
79995100 - Archiving services
79996100 - Records management
79999100 - Scanning services
Notice Value(s)
- Tender Value
- £240,000 £100K-£500K
- Lots Value
- £320,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 16 Aug 20178 years ago
- Submission Deadline
- 16 Jun 2017Expired
- Future Notice Date
- Not specified
- Award Date
- 10 Aug 20178 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HIGHLANDS AND ISLANDS ENTERPRISE
- Additional Buyers
- Contact Name
- Not specified
- Contact Email
- hieprocurement@hient.co.uk, info@crofting.scotland.gov.uk, reception@uhi.ac.uk
- Contact Phone
- +44 1463245245, +44 1463279000, +44 1463663473
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV2 5NA
- Post Town
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM6 Highlands and Islands
-
- Local Authority
- Highland
- Electoral Ward
- Inverness West
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=3
24th May 2017 - Pricing Proforma -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=10
24th May 2017 - Revised Pricing Proforma -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=9
18th May 2017 - ESPD (Scotland) v1.9 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=1
18th May 2017 - Tender Response Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=2
18th May 2017 - Non Scored Question -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=4
18th May 2017 - Form of Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=5
18th May 2017 - Office Locations -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=6
18th May 2017 - Framework Agreement -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=7
18th May 2017 - Current Storage -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283349&idx=8
18th May 2017 - Scope of Requirements & Tender Guidance Notes -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY283349
Off-site Records Storage & Retrieval Services - It is expected that these services will be required from August 2017 for an initial period of 3 years, unless terminated in accordance with the provisions of the Framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. The 3 year budget currently available to deliver this service is between GBP180,000 and GBP240,000 (excluding VAT). -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG292824
Off-site Records Storage & Retrieval Services - This is a Contract AWARD Notice and as such the procurement process is complete. It is expected that these services will be required from August 2017 for an initial period of 3 years, unless terminated in accordance with the provisions of the Framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. The 3 year budget currently available to deliver this service is between GBP180,000 and GBP240,000 (excluding VAT).
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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