Award

Office Milk Supply Contract

SCOTTISH ENTERPRISE

This public procurement record has 2 releases in its history.

Summary of the contracting process

Scottish Enterprise is conducting the procurement process for the Office Milk Supply Contract, which is in the Award stage. This contract involves the supplier, Grahams the Family Dairy, providing daily deliveries of fresh milk to various Scottish Enterprise premises across Scotland, intended for client business meetings. The contract, valued at £78,250, was signed on 8th June 2017, with a potential initial duration of 36 months and an option for a 12-month extension. The procurement method used was an open procedure, and the contract relates to the goods category.

This tender presents a significant opportunity for businesses specialising in dairy supply and logistics, particularly those capable of meeting the requirements for consistent and timely delivery across multiple sites, including adherence to specific timeframes (deliveries before 8 am). Companies with experience in providing similar services and those equipped with the necessary quality certifications will be well-positioned to compete effectively. This is an ideal opportunity for established dairy suppliers looking to expand their contracts within the public sector in Scotland.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Office Milk Supply Contract

Notice Description

This is a Contract Award Notice. Scottish Enterprise has appointed a supplier to provide daily deliveries of fresh milk to our premises located throughout Scotland. This will be to serve teas and coffees for client business meetings.

Lot Information

Lot 1

This is a contract award notice, the original contract notice read as follows: Scottish Enterprise is looking to procure a supplier who will ensure milk is delivered to a specific location at each premises and shall ensure milk is delivered to each site before 8am. The supplier should also provide a delivery note along with the milk delivery. Scottish Enterprise will inform the supplier giving advance notice where there is a requirement for additional deliveries or to cancel any pre-existing standing order. This could be on occasions such as Christmas and New Year or during quieter holiday periods.

Options: The contract will be let for an initial period of 36 months with Scottish Enterprise retaining the option to extend by a further 12 month period.

Renewal: This contract will be 3 years with an option to extend for 12 months. The estimated value detailed includes the one year optional extension.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000494506
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG292722
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products


CPV Codes

15511000 - Milk

15511300 - Skimmed milk

15511400 - Semi-skimmed milk

39222000 - Catering supplies

Notice Value(s)

Tender Value
£75,000 Under £100K
Lots Value
£75,000 Under £100K
Awards Value
Not specified
Contracts Value
£78,250 Under £100K

Notice Dates

Publication Date
17 Aug 20178 years ago
Submission Deadline
30 May 2017Expired
Future Notice Date
Not specified
Award Date
8 Jun 20178 years ago
Contract Period
Not specified - Not specified
Recurrence
March 2020

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH ENTERPRISE
Contact Name
Not specified
Contact Email
alison.mcmanus@scotent.co.uk, natalie.dalgoutte@scotent.co.uk
Contact Phone
+44 8456078787

Buyer Location

Locality
GLASGOW
Postcode
G2 6HQ
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland

Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Supplier Information

Number of Suppliers
1
Supplier Name

GRAHAMS THE FAMILY DAIRY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000494506-2017-08-17T00:00:00Z",
    "date": "2017-08-17T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000494506",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-21",
            "name": "Scottish Enterprise",
            "identifier": {
                "legalName": "Scottish Enterprise"
            },
            "address": {
                "streetAddress": "Atrium Court, 50 Waterloo Street",
                "locality": "Glasgow",
                "region": "UKM34",
                "postalCode": "G2 6HQ"
            },
            "contactPoint": {
                "email": "natalie.dalgoutte@scotent.co.uk",
                "telephone": "+44 8456078787",
                "faxNumber": "+44 1412481600",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "10",
                        "description": "Social protection",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Regional or local agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "04",
                        "description": "Economic affairs",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.scottish-enterprise.com/"
            }
        },
        {
            "id": "org-241",
            "name": "Scottish Enterprise",
            "identifier": {
                "legalName": "Scottish Enterprise"
            },
            "address": {
                "streetAddress": "Atrium Court, 50 Waterloo Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G2 6HQ"
            },
            "contactPoint": {
                "email": "alison.mcmanus@scotent.co.uk",
                "telephone": "+44 8456078787",
                "faxNumber": "+44 1412481600",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "04",
                        "description": "Economic affairs",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "10",
                        "description": "Social protection",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.scottish-enterprise.com/"
            }
        },
        {
            "id": "org-242",
            "name": "Grahams the Family Dairy",
            "identifier": {
                "legalName": "Grahams the Family Dairy"
            },
            "address": {
                "streetAddress": "Airthrey Kerse, Henderson Street",
                "locality": "Bridge of Allan",
                "region": "UK",
                "postalCode": "FK9 4RW"
            },
            "contactPoint": {
                "telephone": "+44 7824513359"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "Scottish Enterprise",
        "id": "org-241"
    },
    "tender": {
        "id": "P18-0001",
        "title": "Office Milk Supply Contract",
        "description": "This is a Contract Award Notice. Scottish Enterprise has appointed a supplier to provide daily deliveries of fresh milk to our premises located throughout Scotland. This will be to serve teas and coffees for client business meetings.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "15511000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "15511300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "15511400",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 75000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2017-05-30T11:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2017-05-30T11:00:00Z"
        },
        "documents": [
            {
                "id": "MAY282111",
                "documentType": "contractNotice",
                "title": "Office Milk Supply Contract",
                "description": "Scottish Enterprise is looking to appoint a supplier to provide daily deliveries of fresh milk to our premises located throughout Scotland. This will be to serve teas and coffees for client business meetings.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY282111",
                "format": "text/html"
            },
            {
                "id": "MAY282111-1",
                "title": "P18-0001 Appendices 1-5",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY282111&idx=1",
                "datePublished": "2017-05-05T16:16:46Z",
                "dateModified": "2017-05-05T16:16:46Z",
                "format": "application/pdf"
            },
            {
                "id": "MAY282111-2",
                "title": "P18-0001 Appendix 6 - Scottish Enterprise Office Addresses",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY282111&idx=2",
                "datePublished": "2017-05-05T16:16:46Z",
                "dateModified": "2017-05-05T16:16:46Z",
                "format": "application/pdf"
            },
            {
                "id": "MAY282111-3",
                "title": "P18-0001 Appendix 7 - Current Standing Orders",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY282111&idx=3",
                "datePublished": "2017-05-05T16:16:47Z",
                "dateModified": "2017-05-05T16:16:47Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "MAY282111-4",
                "title": "P18-0001 Appendix 8 - Example Invoice Format",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY282111&idx=4",
                "datePublished": "2017-05-05T16:16:47Z",
                "dateModified": "2017-05-05T16:16:47Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAY282111-5",
                "title": "P18-0001 ESPD",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY282111&idx=5",
                "datePublished": "2017-05-05T16:16:47Z",
                "dateModified": "2017-05-05T16:16:47Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAY282111-6",
                "title": "P18-0001 Invitation to Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY282111&idx=6",
                "datePublished": "2017-05-05T16:16:47Z",
                "dateModified": "2017-05-05T16:16:47Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAY282111-7",
                "title": "Please ensure you download, complete and submit an ESPD form along with your tender response.",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY282111&idx=7",
                "datePublished": "2017-05-05T16:16:47Z",
                "dateModified": "2017-05-05T16:16:47Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG292722",
                "documentType": "awardNotice",
                "title": "Office Milk Supply Contract",
                "description": "This is a Contract Award Notice. Scottish Enterprise has appointed a supplier to provide daily deliveries of fresh milk to our premises located throughout Scotland. This will be to serve teas and coffees for client business meetings.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG292722",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "This is a contract award notice, the original contract notice read as follows: Scottish Enterprise is looking to procure a supplier who will ensure milk is delivered to a specific location at each premises and shall ensure milk is delivered to each site before 8am. The supplier should also provide a delivery note along with the milk delivery. Scottish Enterprise will inform the supplier giving advance notice where there is a requirement for additional deliveries or to cancel any pre-existing standing order. This could be on occasions such as Christmas and New Year or during quieter holiday periods.",
                "status": "complete",
                "value": {
                    "amount": 75000,
                    "currency": "GBP"
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This contract will be 3 years with an option to extend for 12 months. The estimated value detailed includes the one year optional extension."
                },
                "options": {
                    "description": "The contract will be let for an initial period of 36 months with Scottish Enterprise retaining the option to extend by a further 12 month period."
                }
            }
        ],
        "bidOpening": {
            "date": "2017-05-30T11:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Q4A.1 - If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established."
                },
                {
                    "type": "economic",
                    "description": "Q4B.1.2 - Bidders will be required to have an average yearly turnover of a minimum of 18,750 GBP for the last 2 years. Q4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. Q4B.4 - Bidders will be required to state the value for the liquidity ratio. The liquidity ratio should be equal to or greater than 0.8. Q4B.5.1 - Please confirm whether you already have or can commit to obtain, prior to the commencement of the contract, appropriate levels of insurance for this contract. Bidders that do not already have, or cannot commit to obtain insurances may be excluded from further participation in this procurement exercise. Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - Bidders should state the value that they consider to be appropriate for the contract. Professional Indemnity Insurance - Bidders should state the value that they consider to be appropriate for the contract."
                },
                {
                    "type": "technical",
                    "description": "Q4C.1.2 - Bidders will be required to provide 2 examples that they have the relevant experience to deliver the goods as described in Part II.2.4 of the contract notice or the relevant section of the site notice. These will be evaluated on a Pass/Fail basis. Pass equals providing 2 examples detailing relevant experience to deliver the goods. Fail equals failure to provide 2 examples detailing relevant experience to deliver the goods. Bidders can submit examples in a separate document to allow room to provide details of the goods provided. Q4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Q4C.12 - Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that products meet the following technical specifications or standards: Food Hygiene Certificate Q4C.12.1 - If this cannot be provided, bidders will be required to explain why, and to confirm details of other means of proof that can be provided (issuing authority, address, reference of documentation)."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "39222000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "March 2020"
        },
        "reviewDetails": "In the first instance bidders may raise any concerns with the Head of Procurement and Facilities Management, Philip Martin - enquiries@scotent.co.uk"
    },
    "language": "EN",
    "description": "Award against framework: (SC Ref:508359)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000494506"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000494506"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "P18-0001",
            "suppliers": [
                {
                    "id": "org-242",
                    "name": "Grahams the Family Dairy"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "P18-0001",
            "awardID": "P18-0001",
            "status": "active",
            "value": {
                "amount": 78250,
                "currency": "GBP"
            },
            "dateSigned": "2017-06-08T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "431",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}