Award

Costing Tools

SCOTTISH WATER

This public procurement record has 2 releases in its history.

Summary of the contracting process

Scottish Water has recently completed a procurement process for the provision and maintenance of "Costing Tools", valued at £2,100,000. The procurement was carried out through a selective method featuring a negotiated procedure after a prior call for competition. The project is located in Stepps, Glasgow, UK, focusing on enhancing cost intelligence capabilities for Scottish Water. The tender was initiated on 1st May 2019, following a comprehensive evaluation phase, culminating in the award on 29th April 2019, with relevant documentation available for review.

This contract offers significant opportunities for businesses specialising in software solutions and maintenance services, particularly those with experience in engineering estimation systems and cost management tools. Companies that can provide robust, configurable software solutions and demonstrate capability in collaborating with large organisations like Scottish Water will be well-suited to compete. The focus on innovative costing methodologies emphasises the need for suppliers adept at integrating complex data sources and providing ongoing software support, potentially leading to substantial growth avenues within the utilities sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Costing Tools

Notice Description

Award of contract for provision and maintenance of Costing Tools.

Lot Information

Lot 1

Scottish Water is at the start of a transitional journey focusing on developing 'Cost Intelligence' capabilities throughout the business, enabling Scottish Water to truly understand its costs and transform data into knowledge upon which Scottish Water act. "Costing Tools" is one of the workstreams forming part of the wider Cost Intelligence strategy and will be one of the key enablers in facilitating the realisation of Cost Intelligence for the business. There is a requirement to ensure fit for purpose costing tools that support cost intelligence across the business. The term Costing Tool relates to all the tools currently used to provide costing services and currently includes: - The Engineering Estimating System (EES), which is used to capture and analyse detailed pricing information for bottom up estimating, - The Project Estimating Form (PEF) which is used for top down pricing - The Whole Life Cost (WLC) tool which is used to provide the whole life costs for the lifetime of an asset, which includes all maintenance costs. - The Engineering Statistical Services Limited (ESSL) tool which is used to generate algorithms and cost curves. - Other tools -mainly custom tools which are spreadsheet based - are used for business plan pricing, efficiency validation and other analytical outputs. The essential activities required to effectively manage Scottish Water assets by providing the mechanism for all pricing requirements as well as providing more robust estimates will not be sustainable using our existing suite of costing tools. The Costing tools system(s) will use data from a variety of sources. Outturn cost data and actual cost incurred data sourced from suppliers (both internally and externally) will be required to be stored/accessed by the costing tools. Additionally, cost information from sources including framework suppliers, outturn cost data from small scale interventions and offsite modular treatment plants, will require to be input into a system which will facilitate our understanding of these costs. As well as this more 'standard' information, the data required to create effective benchmarks, efficiency measures and optimal cost models needs to be both managed and analysed effectively using the right tools. A supplier is sought to provide a proprietary yet configurable 'off-the-shelf' solution or, a proprietary and configurable solution framework. More than one supplier may be contracted to provide various elements of the solution. Contracted suppliers will be required to collaborate with SW, and possibly other suppliers, in the implementation and integration of the software. Contracted suppliers will be required to provide on-going maintenance for the software they have provided.. Re: Lots - The ITN stage may be divided into lots relating to elements of the system requirements.

Renewal: after an initial term of 6-years there will be two options to extend the contract term by 24-months.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000505042
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY353348
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F6 - Contract Award Notice (Utilities)
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated procedure with prior call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48482000 - Business intelligence software package

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,100,000 £1M-£10M

Notice Dates

Publication Date
1 May 20196 years ago
Submission Deadline
28 Aug 2017Expired
Future Notice Date
Not specified
Award Date
29 Apr 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH WATER
Contact Name
Mark Duignan
Contact Email
mark.duignan@scottishwater.co.uk
Contact Phone
+44 1414147918

Buyer Location

Locality
CUMBERNAULD ROAD
Postcode
STEPPS,GLAS GOW
Post Town
Not specified
Country
Not specified

Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLM82 Glasgow City

Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
1
Supplier Name

BENCHMARK ESTIMATING

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000505042-2019-05-01T00:00:00Z",
    "date": "2019-05-01T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000505042",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-1",
            "name": "Scottish Water",
            "identifier": {
                "legalName": "Scottish Water"
            },
            "address": {
                "streetAddress": "The Bridge, Buchanan Gate Business Park",
                "locality": "Cumbernauld Road",
                "region": "UKM",
                "postalCode": "Stepps, Glasgow"
            },
            "contactPoint": {
                "name": "Mark Duignan",
                "email": "mark.duignan@scottishwater.co.uk",
                "telephone": "+44 1414147918",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Water",
                        "scheme": "TED_CE_ACTIVITY"
                    }
                ],
                "url": "http://www.scottishwater.co.uk"
            }
        },
        {
            "id": "org-2",
            "name": "Benchmark Estimating Ltd",
            "identifier": {
                "legalName": "Benchmark Estimating Ltd"
            },
            "address": {
                "streetAddress": "Level 17, 111 Piccadilly",
                "locality": "Manchester",
                "region": "UKD33",
                "postalCode": "M1 2HY"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "Scottish Water",
        "id": "org-1"
    },
    "tender": {
        "id": "SW17/TI&T/1080",
        "title": "Costing Tools",
        "description": "Award of contract for provision and maintenance of Costing Tools.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "48482000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "The Bridge Buchanan Gate Business Park Cumbernauld Road Stepps G33 6FB"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 1400000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2017-08-28T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG292266",
                "documentType": "contractNotice",
                "title": "Costing Tools",
                "description": "Provision and maintenance of Costing Tools.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG292266",
                "format": "text/html"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "MAY353348",
                "documentType": "awardNotice",
                "title": "Costing Tools",
                "description": "Award of contract for provision and maintenance of Costing Tools.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY353348",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Scottish Water is at the start of a transitional journey focusing on developing 'Cost Intelligence' capabilities throughout the business, enabling Scottish Water to truly understand its costs and transform data into knowledge upon which Scottish Water act. \"Costing Tools\" is one of the workstreams forming part of the wider Cost Intelligence strategy and will be one of the key enablers in facilitating the realisation of Cost Intelligence for the business. There is a requirement to ensure fit for purpose costing tools that support cost intelligence across the business. The term Costing Tool relates to all the tools currently used to provide costing services and currently includes: - The Engineering Estimating System (EES), which is used to capture and analyse detailed pricing information for bottom up estimating, - The Project Estimating Form (PEF) which is used for top down pricing - The Whole Life Cost (WLC) tool which is used to provide the whole life costs for the lifetime of an asset, which includes all maintenance costs. - The Engineering Statistical Services Limited (ESSL) tool which is used to generate algorithms and cost curves. - Other tools -mainly custom tools which are spreadsheet based - are used for business plan pricing, efficiency validation and other analytical outputs. The essential activities required to effectively manage Scottish Water assets by providing the mechanism for all pricing requirements as well as providing more robust estimates will not be sustainable using our existing suite of costing tools. The Costing tools system(s) will use data from a variety of sources. Outturn cost data and actual cost incurred data sourced from suppliers (both internally and externally) will be required to be stored/accessed by the costing tools. Additionally, cost information from sources including framework suppliers, outturn cost data from small scale interventions and offsite modular treatment plants, will require to be input into a system which will facilitate our understanding of these costs. As well as this more 'standard' information, the data required to create effective benchmarks, efficiency measures and optimal cost models needs to be both managed and analysed effectively using the right tools. A supplier is sought to provide a proprietary yet configurable 'off-the-shelf' solution or, a proprietary and configurable solution framework. More than one supplier may be contracted to provide various elements of the solution. Contracted suppliers will be required to collaborate with SW, and possibly other suppliers, in the implementation and integration of the software. Contracted suppliers will be required to provide on-going maintenance for the software they have provided.. Re: Lots - The ITN stage may be divided into lots relating to elements of the system requirements.",
                "status": "complete",
                "hasOptions": false,
                "secondStage": {
                    "maximumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "The Pre-Qualification Stage will incorporate questionnaires relating to: - Organisational capacity to undertake the services defined. - Relevant experience in provision of similar services and to similar scale. - Comprehension of Scottish Water system requirements, implementation and maintenance."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 3600
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "after an initial term of 6-years there will be two options to extend the contract term by 24-months."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Product Requirement",
                            "description": "4%"
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "50%"
                        }
                    ]
                }
            }
        ],
        "contractTerms": {
            "hasElectronicPayment": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The contract will be monitored in accordance with a service level agreement established on commencement of the services.",
            "financialTerms": "All prices quoted shall be in Sterling (UK) and all payments shall be made in Sterling (UK). Payment shall be made on the basis of completed services in accordance with the agreed contract rates, schedules and conditions of contract.",
            "tendererLegalForm": "In the event of a group of companies submitting an accepted offer it will be necessary for each member of the group to sign an undertaking that each company in the group will be jointly and severally liable for the satisfactory performance of the contract."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true,
            "reductionCriteria": "The PQQ stage is open to all bidders who can demonstrate regulatory compliance, capacity and capability to undertake the required services. The PQQ evaluation will result in the scoring of questionnaire responses. A maximum of five top scoring bidders will be invited to the Invitation To Negotiate (ITN) stage. *** Bidders must hold intellectual property rights for any software offered in the ITN Stage ***"
        },
        "secondStage": {
            "invitationDate": "2017-10-02T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "In the pre-qualification stage, bidders will be required to demonstrate regulatory compliance as well as their capacity and capability to undertake the required services."
                },
                {
                    "type": "economic",
                    "minimum": "Applicants will be expected to be of sufficient financial and economic standing to support the anticipated contract value. All applicants must complete the financial questions within the pre-qualification questionnaire and tender documents. Financial standing relevant to the anticipated contract value will be determined by Scottish Water based on the response to the pre-qualification questionnaire and any further financial checks deemed necessary."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            },
            "requiresGuarantees": true
        },
        "classification": {
            "id": "48482000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "PCS-Tender used to carry out this procurement. Please note this is a separate website and if you are not registered, you must register via https://www.publictendersscotland.publiccontractsscotland.gov.uk. Scottish Water will not accept the ESPD. We will only accept a completed Scottish Water PQQ document. This Notice does not preclude Scottish Water from issuing other notices for specific requirements. Responses to the OJEU Notice will be evaluated and only successful applicants following PQQ evaluation will be invited to submit a tender. Scottish Water reserves the right to divide the scope of the contract into lots at tender and contract award stages as it deems appropriate. Applicants who fail to supply all of the information requested in response to this Notice or any resulting tender exercise may risk elimination. (SC Ref:582640)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000505042"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000505042"
        }
    ],
    "noticetype": "OJEU - F6 - Contract Award Notice (Utilities)",
    "awards": [
        {
            "id": "SW17/TI&T/1080-1",
            "suppliers": [
                {
                    "id": "org-2",
                    "name": "Benchmark Estimating Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "SW17/TI&T/1080-1",
            "awardID": "SW17/TI&T/1080-1",
            "status": "active",
            "value": {
                "amount": 2100000,
                "currency": "GBP"
            },
            "dateSigned": "2019-04-29T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2017/S 153-317923"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "smeBids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            }
        ]
    }
}