Award

Supply & Delivery of Spare parts and Services for Plant Equipment

GLASGOW CITY COUNCIL

This public procurement record has 2 releases in its history.

Award

18 Jul 2018 at 00:00

Tender

18 Dec 2017 at 00:00

Summary of the contracting process

Glasgow City Council is currently seeking tenders for the "Supply & Delivery of Spare parts and Services for Plant Equipment," encompassing various lots including Ground Maintenance, Building and Construction Machinery, Trailer Accessories, Pressure Washers, and Gritting. This procurement process is classified under the industry category of services and follows an open procedure method. The tender was released on 18th July 2018, and the deadline for submission is set for 1st February 2018, with the evaluation of bids commencing on the same day. The delivery addresses for all lots are located in the Glasgow region (UKM82).

This tender presents significant opportunities for businesses involved in equipment maintenance, repair, and supply services. Companies that specialise in spare parts and services for plant equipment, particularly those with capabilities in ground maintenance and construction machinery, would find themselves well-positioned to compete. Furthermore, suppliers who have established relationships with manufacturers like Stihl, Caterpillar, and Aquawash will have a competitive edge, particularly given the emphasis on warranty compliance and performance assurance in the tender requirements.

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Notice Title

Supply & Delivery of Spare parts and Services for Plant Equipment

Notice Description

The council invites tender bids for the Supply & Delivery of Spare parts and Services for Plant Equipment for following 6 Lots: 1-Ground Maintenance - Spare Parts & Services 2-Building and Construction Machinery and Accessories -Spare Parts & Services 3-Trailer Accessories -Spare Parts & Services 4-Pressure Washers -Spare Parts & Services 5-Gritting -Spare parts only 6-Ground Maintenance -Spare parts only Bidders must ensure that the performance and the warranty of the plant equipment is not affected by any services or spare parts supplied. Therefore for each manufacturer, that bidders are applying for, they are required to agree to the conditions listed within "Document Two - Letter of compliance". As part of the minimum criteria, only those suppliers who sign and return this document, will proceed to the award stage of the evaluation.

Lot Information

Ground Maintenance - Spare Parts & Services

Supply and Delivery of spare parts and services for the undernoted manufacturers: 1 -Stihl 2 -Etesia 3 -John Deere 4 -Bobcat 5 -Kubota 6 -Toro 7 -Dennis 9 -Wessex The successful supplier(s) shall be responsible to ensure that all spare parts and services provided do not affect the warranty or the performance of the plant equipment. With regards to supply of spare parts the council requires service providers to provide direct and imprest stock.

Renewal: Up to a further period of 12 months

Building and Construction Machinery and Accessories - Spare Parts & Services

Supply and Delivery of spare parts and repairs services for the undernoted manufacturers: 12 -Wacker Neuson 13 -Caterpillar 14 -Belle The successful supplier(s) shall be responsible to ensure that all spare parts and services provided do not affect the warranty or the performance of the plant equipment. With regards to supply of spare parts the council requires the service providers to provide direct and imprest stock.

Renewal: Up to a further period of 12 months

Trailer Road Accessories - Spare Parts & Services

Supply & Delivery of Spare parts and Services for Plant Equipment for the following: 15 -Bateson 16 -Indespension 17 -BTH 18 -IforWilliams 19 -Torton The successful supplier(s) shall be responsible to ensure that all spare parts and services provided do not affect the warranty or the performance of the plant equipment. With regards to supply of spare parts the council requires the service providers to provide direct and imprest stock

Renewal: Up to a further period of 12 months

Pressure Washers - Spare Parts & Services

The council invites tender bids for the Supply & Delivery of Spare parts and Services for the following: 20 -Aquawash 21 -Rhinowash/ Scotkleen 22 -Flowplant 23 -Cleanwell 25 -Harben The successful supplier(s) shall be responsible to ensure that all spare parts and services provided do not affect the warranty or the performance of the plant equipment.

Renewal: Up to a further period of 12 months

Ground Maintenance - Spare parts only

Supply & Delivery of Spare parts for the following: 26 -Scag 27 -Greenmech 28 -Spearhead 29 -Sisis 30 -Eleit 31 -Nimo 32 -Entec 33 -Votex Whirlwind Blower 34 -Rayco The successful supplier(s) shall be responsible to ensure that all spare parts do not affect the warranty or the performance of the plant equipment. With regards to supply of spare parts the council requires the service providers to provide direct and imprest stock

Renewal: Up to a further period of 12 months

Gritting - Spare parts only

Supply & Delivery of Spare parts for the following: 35 -Vale 36 -Snowex 37 -Bunce Epoke 38 -Cruiser Turbocaster 39 -Tomlin 40 -Lewis The successful supplier(s) shall be responsible to ensure that all spare parts do not affect the warranty or the performance of the plant equipment. With regards to supply of spare parts the council requires the service providers to provide direct and imprest stock

Renewal: Up to a further period of 12 months

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000510773
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325896
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

16 - Agricultural machinery

24 - Chemical products

33 - Medical equipments, pharmaceuticals and personal care products

34 - Transport equipment and auxiliary products to transportation

42 - Industrial machinery

43 - Machinery for mining, quarrying, construction equipment

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

03000000 - Agricultural, farming, fishing, forestry and related products

03100000 - Agricultural and horticultural products

03144000 - Agricultural supplies

16000000 - Agricultural machinery

16100000 - Agricultural and forestry machinery for soil preparation or cultivation

16110000 - Ploughs or disc harrows

16120000 - Harrows, scarifiers, cultivators, weeders or hoes

16310000 - Mowers

16311000 - Lawnmowers

16400000 - Spraying machinery for agriculture or horticulture

16500000 - Self-loading or unloading trailers and semi-trailers for agriculture

16510000 - Self-loading trailers for agriculture

16520000 - Unloading trailers for agriculture

16530000 - Self-loading semi-trailers for agriculture

16540000 - Unloading semi-trailers for agriculture

16700000 - Tractors

16710000 - Pedestrian-controlled agricultural tractors

24000000 - Chemical products

33141410 - Wire-cutter and bistoury

34138000 - Road tractor units

34144440 - Gritter vehicles

34144700 - Utility vehicles

34200000 - Vehicle bodies, trailers or semi-trailers

34220000 - Trailers, semi-trailers and mobile containers

34223000 - Trailers and semi-trailers

34223100 - Semi-trailers

34223300 - Trailers

34390000 - Tractor accessories

42000000 - Industrial machinery

42415000 - Forklift trucks, works trucks, railway-station platforms tractors

42675100 - Parts of chain saws

43300000 - Construction machinery and equipment

43313000 - Snowploughs and snowblowers

43313100 - Snowploughs

43313200 - Snowblowers

43320000 - Construction equipment

43413000 - Concrete or mortar mixers

43413100 - Cement mixers

43812000 - Sawing equipment

44511500 - Hand saws

44512300 - Hammers

44532200 - Washers

77340000 - Tree pruning and hedge trimming

77342000 - Hedge trimming

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Jul 20187 years ago
Submission Deadline
1 Feb 2018Expired
Future Notice Date
Not specified
Award Date
29 Jun 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
This framework is for 3 years with an option to extend for upto 12 months. If the extension is not utilised, it is estimated that the notice for this re-tender will be issued in 2020. If the extension is taken then notice for this re-tender will be issued in 2021

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
GLASGOW CITY COUNCIL
Contact Name
Raji Purba
Contact Email
raji.purba@glasgow.gov.uk
Contact Phone
+44 1412872000

Buyer Location

Locality
GLASGOW
Postcode
G2 1DU
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North East

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC304713
    Supply & Delivery of Spare parts and Services for Plant Equipment - The council invites tender bids for the Supply & Delivery of Spare parts and Services for Plant Equipment for following 6 Lots: 1-Ground Maintenance - Spare Parts & Services 2-Building and Construction Machinery and Accessories -Spare Parts & Services 3-Trailer Accessories -Spare Parts & Services 4-Pressure Washers -Spare Parts & Services 5-Gritting -Spare parts only 6-Ground Maintenance -Spare parts only Bidders must ensure that the performance and the warranty of the plant equipment is not affected by any services or spare parts supplied. Therefore for each manufacturer, that bidders are applying for, they are required to agree to the conditions listed within "Document Two - Letter of compliance". As part of the minimum criteria, only those suppliers who sign and return this document, will proceed to the award stage of the evaluation.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL325896
    Supply & Delivery of Spare parts and Services for Plant Equipment - The council invites tender bids for the Supply & Delivery of Spare parts and Services for Plant Equipment for following 6 Lots: 1-Ground Maintenance - Spare Parts & Services 2-Building and Construction Machinery and Accessories -Spare Parts & Services 3-Trailer Accessories -Spare Parts & Services 4-Pressure Washers -Spare Parts & Services 5-Gritting -Spare parts only 6-Ground Maintenance -Spare parts only Bidders must ensure that the performance and the warranty of the plant equipment is not affected by any services or spare parts supplied. Therefore for each manufacturer, that bidders are applying for, they are required to agree to the conditions listed within "Document Two - Letter of compliance". As part of the minimum criteria, only those suppliers who sign and return this document, will proceed to the award stage of the evaluation.

Open Contracting Data Standard (OCDS)

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                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Up to a further period of 12 months"
                }
            },
            {
                "id": "6",
                "title": "Gritting - Spare parts only",
                "description": "Supply & Delivery of Spare parts for the following: 35 -Vale 36 -Snowex 37 -Bunce Epoke 38 -Cruiser Turbocaster 39 -Tomlin 40 -Lewis The successful supplier(s) shall be responsible to ensure that all spare parts do not affect the warranty or the performance of the plant equipment. With regards to supply of spare parts the council requires the service providers to provide direct and imprest stock",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Up to a further period of 12 months"
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 6
        },
        "bidOpening": {
            "date": "2018-02-01T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "KPIs as detailed within the Invitation To Tender document."
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Please refer to \"Document Three\" Supplier guidance document within the supplier attachment area of the portal within PCST:"
                },
                {
                    "type": "economic",
                    "description": "Bidders must comply with the undernoted financial & insurance requirements in order to participate in the tendering process:- FINANCIAL REQUIREMENTS There is a minimum financial requirement that affects trading performance and balance sheet strength Financial requirements should be calculated on latest filed accounts with Company House. Non Company organisations (Sole Traders, Partnerships) must supply documentary evidence that that the undernoted financial requirements have been met. Trading Performance Ratio An overall positive outcome on pre-tax profit to Turnover over a 3 year period Exceptional items can be excluded from the calculation. Balance Sheet strength Net worth of the organisation must be positive Intangibles can be included for purposes of the Total Assets figure. The above would be expressed in the ratio Total Assets/Total Liabilities Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading. Applicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above. INSURANCE REQUIREMENTS Employers (Compulsory) Liability Insurance Bidder shall take out and maintain, throughout the period of the contract, Employer's Liability insurance to the value of at least TEN MILLION POUNDS STERLING (GBP 10,000,000) in respect of any one event and unlimited in the period. Products Liability Bidder shall take out and maintain, throughout the period of the contract, Public Liability insurance to the value of at least FIVE MILLION POUNDS STERLING (GBP 5,000,000) in respect of any one event and unlimited in the period. Public Liability Insurance Bidder shall take out and maintain, throughout the period of the contract, Products Liability insurance to the value of at least FIVE MILLION POUNDS STERLING (GBP 5,000,000) in respect of any one event and in the aggregate. These can be stand-alone policies or covered under a Motor Trade Insurance policy which should also include Sales & Service Indemnity. The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for other EU member states by the council and any organisation shall not sub-let or sub-contract any part of the commission unless the sub-contractor is similarly insured, unless the council agrees otherwise. It is the express responsibility of the lead organisation to ensure this is the case."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "classification": {
            "id": "16000000",
            "scheme": "CPV"
        },
        "reviewDetails": "Precise information on deadline(s) for review procedures: Glasgow City Council must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 86 of The Public Contract (Scotland) Regulations 2015 (\"the Regulations\"). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.",
        "hasRecurrence": true,
        "recurrence": {
            "description": "This framework is for 3 years with an option to extend for upto 12 months. If the extension is not utilised, it is estimated that the notice for this re-tender will be issued in 2020. If the extension is taken then notice for this re-tender will be issued in 2021"
        }
    },
    "language": "EN",
    "description": "(SC Ref:549186)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000510773"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000510773"
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    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "GCC004026CPU-1",
            "title": "Ground Maintenance - Spare Parts & Services",
            "relatedLots": [
                "1"
            ]
        },
        {
            "id": "GCC004026CPU-2",
            "title": "Building and Construction Machinery and Accessories - Spare Parts & Services",
            "relatedLots": [
                "2"
            ]
        },
        {
            "id": "GCC004026CPU-3",
            "title": "Trailer Road Accessories - Spare Parts & Services",
            "relatedLots": [
                "3"
            ]
        },
        {
            "id": "GCC004026CPU-4",
            "title": "Pressure Washers - Spare Parts & Services",
            "relatedLots": [
                "4"
            ]
        },
        {
            "id": "GCC004026CPU-5",
            "title": "Ground Maintenance - Spare parts only",
            "relatedLots": [
                "5"
            ]
        },
        {
            "id": "GCC004026CPU-6",
            "title": "Gritting - Spare parts only",
            "relatedLots": [
                "6"
            ]
        }
    ],
    "contracts": [
        {
            "id": "GCC004026CPU-1",
            "awardID": "GCC004026CPU-1",
            "title": "Ground Maintenance - Spare Parts & Services",
            "status": "active",
            "dateSigned": "2018-06-29T00:00:00Z"
        },
        {
            "id": "GCC004026CPU-2",
            "awardID": "GCC004026CPU-2",
            "title": "Building and Construction Machinery and Accessories - Spare Parts & Services",
            "status": "active",
            "dateSigned": "2018-06-29T00:00:00Z"
        },
        {
            "id": "GCC004026CPU-3",
            "awardID": "GCC004026CPU-3",
            "title": "Trailer Road Accessories - Spare Parts & Services",
            "status": "active",
            "dateSigned": "2018-06-29T00:00:00Z"
        },
        {
            "id": "GCC004026CPU-4",
            "awardID": "GCC004026CPU-4",
            "title": "Pressure Washers - Spare Parts & Services",
            "status": "active",
            "dateSigned": "2018-06-29T00:00:00Z"
        },
        {
            "id": "GCC004026CPU-5",
            "awardID": "GCC004026CPU-5",
            "title": "Ground Maintenance - Spare parts only",
            "status": "active",
            "dateSigned": "2018-06-29T00:00:00Z"
        },
        {
            "id": "GCC004026CPU-6",
            "awardID": "GCC004026CPU-6",
            "title": "Gritting - Spare parts only",
            "status": "active",
            "dateSigned": "2018-06-29T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2017/S 244-509641"
        }
    ]
}