Award

Electoral Services

TAYSIDE PROCUREMENT CONSORTIUM

This public procurement record has 2 releases in its history.

Award

04 Jan 2018 at 00:00

Tender

12 Sep 2017 at 00:00

Summary of the contracting process

The Tayside Procurement Consortium, based in Dundee, is conducting a procurement process for its tender titled "Electoral Services". This process is classified under the goods category and aims to engage suppliers for the provision of various electoral services, including the printing and issuing of postal voting packs, a personal identifier verification system for absent votes, and the printing and postage of poll cards. The tendering phase is open, with deadlines set for submission concluding on 16 October 2017, and the award period beginning immediately after on 17 October 2017.

This tender presents significant opportunities for businesses specialising in printing, postal services, and electoral management solutions to expand their operations within the public sector. Companies that can demonstrate relevant experience, the required insurance coverage, and have the capabilities for high-volume printing and mailing will be particularly well-suited to compete for this contract. The successful bidders may also benefit from potential extensions, making this an attractive long-term opportunity for qualified suppliers.

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Notice Title

Electoral Services

Notice Description

Tayside Procurement Consortium are seeking to appoint a suitably qualified and experiences supplier for the provision of Electoral Services. The requirements includes: - Lot 1 - Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers. Lot 2 - Absent Vote Personal Identifier Verification System. Lot 3 - Printing and Posting of Poll Cards.

Lot Information

Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers

The printing of all ballot papers (including ordinary, tendered and postal ballot papers) for all elections, by-elections and referenda (with the exception of scheduled Scottish Local Government elections which are covered by the Scottish Government Framework Agreement) held during the Contract Period. The printing of postal voting packs (including postal ballot papers(s), outer envelope addressed to the postal voter, envelope A, envelope B, postal voting statement, instruction sheet and any other inserts required) and associated issuing functions including the collation, quality checking, sealing and posting of packs via Royal Mail or other postal provider of first class postal services for all elections and referenda during the Contract Period.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contract (Scotland) Regulations 2015

Renewal: The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to 24 months after the expiry of the initial term.

Absent Vote Personal Identifier Verification System

A Service to verify absent vote personal identifiers on postal votes.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contract (Scotland) Regulations 2015

Renewal: The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods)of up to 24 months after the expiry of the initial term.

Printing and Postage of Poll Cards

The printing of all types of Poll Cards (including but not limited to: elector voting in person; elector who has appointed a proxy; electors proxy; postal and postal proxy Poll Card) along with the delivery.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contract (Scotland) Regulations 2015

Renewal: The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to 24 months after the expiry of the initial term.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000511380
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN305642
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

48 - Software package and information systems


CPV Codes

22821000 - Electoral forms

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jan 20188 years ago
Submission Deadline
16 Oct 2017Expired
Future Notice Date
Not specified
Award Date
2 Jan 20188 years ago
Contract Period
Not specified - Not specified
Recurrence
September 2020 if contract concludes at the end of the initial term. If extension option utilised, tender may be released September 2021 or September 2022.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
TAYSIDE PROCUREMENT CONSORTIUM
Contact Name
Not specified
Contact Email
rhonda.mckay@dundeecity.gov.uk
Contact Phone
+44 1382834182

Buyer Location

Locality
DUNDEE
Postcode
DD8 3DZ
Post Town
Dundee
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM5 North Eastern Scotland

Local Authority
Angus
Electoral Ward
Forfar and District
Westminster Constituency
Angus and Perthshire Glens

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP295491
    Electoral Services - Tayside Procurement Consortium are seeking to appoint a suitably qualified and experiences supplier for the provision of Electoral Services. The requirements includes: - Lot 1 - Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers. Lot 2 - Absent Vote Personal Identifier Verification System. Lot 3 - Printing and Posting of Poll Cards.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN305642
    Electoral Services - Tayside Procurement Consortium are seeking to appoint a suitably qualified and experiences supplier for the provision of Electoral Services. The requirements includes: - Lot 1 - Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers. Lot 2 - Absent Vote Personal Identifier Verification System. Lot 3 - Printing and Posting of Poll Cards.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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