Tender

Charing Cross HA Maintenance Frameworks 2018-22

CHARING CROSS HOUSING ASSOCIATION

This public procurement record has 1 release in its history.

Tender

16 Oct 2017 at 00:00

Summary of the contracting process

The Charing Cross Housing Association is currently managing a procurement process titled "Charing Cross HA Maintenance Frameworks 2018-22" within the housing and community amenities sector. Based in Glasgow, the authority invites suitably qualified contractors to submit applications for its Reactive/Cyclical Maintenance Framework for individual trades, covering the period from 1st April 2018 to 31st March 2019. There are options to extend the contract annually until 31st March 2022, with a deadline set for submission of applications by 20th November 2017, at 12 noon. The procurement method employed is selective, following a restricted procedure.

This tender presents significant opportunities for contractors that specialise in trades such as electrical, plumbing, roofing, joinery, and maintenance services. Businesses with experience in local housing association contracts or similar public works are well-suited to compete. Successful candidates must demonstrate a solid track record, relevant certifications, and the capacity to maintain service quality. Additionally, due to the criteria outlined, firms that can respond flexibly and have strong local connections will likely be at an advantage in pursuing this framework contract.

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Notice Title

Charing Cross HA Maintenance Frameworks 2018-22

Notice Description

Charing Cross HA is inviting applications from suitably qualified and experienced contractors to be considered to be invited to submit a quality/ price tender for inclusion on their Reactive/ Cyclical Maintenance Framework for Individual Trades Contractors for the initial period 1st April 2018 to 31st March 2019, with options to extend solely at the Employer's discretion on an annual basis to 31st March 2022.

Lot Information

Electrical

Candidate contractors must submit the qualification questionnaire, which is to be downloaded from this site and completed for return in hard copy and on CD/ data stick to Charing Cross Housing Association to be received on/ by Monday 20th November 2017 at 12noon. Evaluation of the quality questionnaire/ future price tender will be as follows: Questionnaires will be scored in accordance with the marks stated at the head of each section. The quality scores for sections 6.0 - 13.0 will be evaluated to determine the candidate contractors to be invited to submit a cost tender. The best twelve candidate contractors [per Lot] who pass the thresholds and with the highest percentage scores of or above 50% may be invited to tender. For those candidate contractors who are invited to and who do subsequently submit a tender, the tender will comprise a pricing document and quality questionnaire. The criteria for scoring will be to reach a total percentage score as follows: (1) Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting. (2) Quality- in accordance with marks stated in the Tender Quality Questionnaire issued at tender stage, converted to a percentage prior to weighting. (3) Price/ Quality percentage scores will evaluated on a 40% tender price/ 60% tender quality basis to determine the total score and the preferred candidate contractor.

Renewal: initial period 1st April 2018 to 31st March 2019, with options to extend solely at the Employer's discretion on an annual basis to 31st March 2022

Joinery

Candidate contractors must submit the qualification questionnaire, which is to be downloaded from this site and completed for return in hard copy and on CD/ data stick to Charing Cross Housing Association to be received on/ by Monday 20th November 2017 at 12noon. Evaluation of the quality questionnaire/ future price tender will be as follows: Questionnaires will be scored in accordance with the marks stated at the head of each section. The quality scores for sections 6.0 - 13.0 will be evaluated to determine the candidate contractors to be invited to submit a cost tender. The best twelve candidate contractors [per Lot] who pass the thresholds and with the highest percentage scores of or above 50% may be invited to tender. For those candidate contractors who are invited to and who do subsequently submit a tender, the tender will comprise a pricing document and quality questionnaire. The criteria for scoring will be to reach a total percentage score as follows: (1) Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting. (2) Quality- in accordance with marks stated in the Tender Quality Questionnaire issued at tender stage, converted to a percentage prior to weighting. (3) Price/ Quality percentage scores will evaluated on a 40% tender price/ 60% tender quality basis to determine the total score and the preferred candidate contractor.

Renewal: initial period 1st April 2018 to 31st March 2019, with options to extend solely at the Employer's discretion on an annual basis to 31st March 2022

Plumbing

Candidate contractors must submit the qualification questionnaire, which is to be downloaded from this site and completed for return in hard copy and on CD/ data stick to Charing Cross Housing Association to be received on/ by Monday 20th November 2017 at 12noon. Evaluation of the quality questionnaire/ future price tender will be as follows: Questionnaires will be scored in accordance with the marks stated at the head of each section. The quality scores for sections 6.0 - 13.0 will be evaluated to determine the candidate contractors to be invited to submit a cost tender. The best twelve candidate contractors [per Lot] who pass the thresholds and with the highest percentage scores of or above 50% may be invited to tender. For those candidate contractors who are invited to and who do subsequently submit a tender, the tender will comprise a pricing document and quality questionnaire. The criteria for scoring will be to reach a total percentage score as follows: (1) Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting. (2) Quality- in accordance with marks stated in the Tender Quality Questionnaire issued at tender stage, converted to a percentage prior to weighting. (3) Price/ Quality percentage scores will evaluated on a 40% tender price/ 60% tender quality basis to determine the total score and the preferred candidate contractor.

Renewal: initial period 1st April 2018 to 31st March 2019, with options to extend solely at the Employer's discretion on an annual basis to 31st March 2022

Roofing

Candidate contractors must submit the qualification questionnaire, which is to be downloaded from this site and completed for return in hard copy and on CD/ data stick to Charing Cross Housing Association to be received on/ by Monday 20th November 2017 at 12noon. Evaluation of the quality questionnaire/ future price tender will be as follows: Questionnaires will be scored in accordance with the marks stated at the head of each section. The quality scores for sections 6.0 - 13.0 will be evaluated to determine the candidate contractors to be invited to submit a cost tender. The best twelve candidate contractors [per Lot] who pass the thresholds and with the highest percentage scores of or above 50% may be invited to tender. For those candidate contractors who are invited to and who do subsequently submit a tender, the tender will comprise a pricing document and quality questionnaire. The criteria for scoring will be to reach a total percentage score as follows: (1) Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting. (2) Quality- in accordance with marks stated in the Tender Quality Questionnaire issued at tender stage, converted to a percentage prior to weighting. (3) Price/ Quality percentage scores will evaluated on a 40% tender price/ 60% tender quality basis to determine the total score and the preferred candidate contractor.

Renewal: initial period 1st April 2018 to 31st March 2019, with options to extend solely at the Employer's discretion on an annual basis to 31st March 2022

Close and Bin Store Cleaning

Candidate contractors must submit the qualification questionnaire, which is to be downloaded from this site and completed for return in hard copy and on CD/ data stick to Charing Cross Housing Association to be received on/ by Monday 20th November 2017 at 12noon. Evaluation of the quality questionnaire/ future price tender will be as follows: Questionnaires will be scored in accordance with the marks stated at the head of each section. The quality scores for sections 6.0 - 13.0 will be evaluated to determine the candidate contractors to be invited to submit a cost tender. The best twelve candidate contractors [per Lot] who pass the thresholds and with the highest percentage scores of or above 50% may be invited to tender. For those candidate contractors who are invited to and who do subsequently submit a tender, the tender will comprise a pricing document and quality questionnaire. The criteria for scoring will be to reach a total percentage score as follows: (1) Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting. (2) Quality- in accordance with marks stated in the Tender Quality Questionnaire issued at tender stage, converted to a percentage prior to weighting. (3) Price/ Quality percentage scores will evaluated on a 40% tender price/ 60% tender quality basis to determine the total score and the preferred candidate contractor.

Renewal: initial period 1st April 2018 to 31st March 2019, with options to extend solely at the Employer's discretion on an annual basis to 31st March 2022

Multi Trade

Contractors will be required to complete a capability/ prequalification document, the purpose being to identify a number of suitably qualified and experienced candidates who meet the threshold to be invited to tender. Candidate contractors must submit the qualification questionnaire, which is to be downloaded from this site and completed for return in hard copy and on CD/ data stick to Charing Cross Housing Association to be received on/ by Monday 20th November 2017 at 12noon. Evaluation of the quality questionnaire/ future price tender will be as follows: Questionnaires will be scored in accordance with the marks stated at the head of each section. The quality scores for sections 6.0 - 13.0 will be evaluated to determine the candidate contractors to be invited to submit a cost tender. The best twelve candidate contractors [per Lot] who pass the thresholds and with the highest percentage scores of or above 50% may be invited to tender. For those candidate contractors who are invited to and who do subsequently submit a tender, the tender will comprise a pricing document and quality questionnaire. The criteria for scoring will be to reach a total percentage score as follows: (1) Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting. (2) Quality- in accordance with marks stated in the Tender Quality Questionnaire issued at tender stage, converted to a percentage prior to weighting. (3) Price/ Quality percentage scores will evaluated on a 40% tender price/ 60% tender quality basis to determine the total score and the preferred candidate contractor.

Renewal: Initial period 1st April 2018 to 31st March 2019, with options to extend solely at the Employer's discretion on an annual basis to 31st March 2022

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000515519
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT298385
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

45261920 - Roof maintenance work

45330000 - Plumbing and sanitary works

45421000 - Joinery work

50000000 - Repair and maintenance services

50711000 - Repair and maintenance services of electrical building installations

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Oct 20178 years ago
Submission Deadline
20 Nov 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2018 - 31 Mar 2019 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
CHARING CROSS HOUSING ASSOCIATION
Contact Name
Not specified
Contact Email
cxha@cxha.org.uk
Contact Phone
+44 1413330404

Buyer Location

Locality
GLASGOW
Postcode
G3 6DR
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland, TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Hillhead
Westminster Constituency
Glasgow North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                },
                "selectionCriteria": {
                    "description": "The criteria important to the Employer for provision of the contract are that each successful contractor: is Constructionline registered [relevant to each Lot applied for] and maintained for the duration of the contract; is experienced in terms of local Housing Association/ Co-operative/ RSL works of a similar size and nature; has the knowledge and track record to effectively meet the administration requirements; has an appropriately skilled and qualified workforce; has the appropriate technical knowledge; is appropriately certified at company and operative levels; is adequately resourced; has the ability to respond quickly, flexibly, pro-actively and responsively to meet the requirements from a G15 base; can maintain service continuity/ presence; can comply with the Employer's code of conduct (including being considerate, tidy, identifiable and professional etc.); has the ability to work in partnership with the Employer to provide effectively managed access, administration, invoicing and payments; and has the appropriate organisational and financial standing to be considered for carrying out the works. The successful contractor will also be expected to: have a good understanding of the requirements of SHQS/EEESH; target zero defects; employ effective cost and KPI performance, reporting and monitoring; maintain effective IT communications; a sustainable 'open book' pricing policy and quality Management processes to ensure there is a single, clearly identified local point of contact/ quality controller and that quality is managed effectively. Key deliverables are also: evidence of past performance through references, tenant familiarity; local labour; response times/ locality; customer satisfaction [TSS]; health & safety capability; and disputes/ claims history."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2018-04-01T00:00:00Z",
                    "endDate": "2019-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "initial period 1st April 2018 to 31st March 2019, with options to extend solely at the Employer's discretion on an annual basis to 31st March 2022"
                }
            },
            {
                "id": "6",
                "title": "Close and Bin Store Cleaning",
                "description": "Candidate contractors must submit the qualification questionnaire, which is to be downloaded from this site and completed for return in hard copy and on CD/ data stick to Charing Cross Housing Association to be received on/ by Monday 20th November 2017 at 12noon. Evaluation of the quality questionnaire/ future price tender will be as follows: Questionnaires will be scored in accordance with the marks stated at the head of each section. The quality scores for sections 6.0 - 13.0 will be evaluated to determine the candidate contractors to be invited to submit a cost tender. The best twelve candidate contractors [per Lot] who pass the thresholds and with the highest percentage scores of or above 50% may be invited to tender. For those candidate contractors who are invited to and who do subsequently submit a tender, the tender will comprise a pricing document and quality questionnaire. The criteria for scoring will be to reach a total percentage score as follows: (1) Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting. (2) Quality- in accordance with marks stated in the Tender Quality Questionnaire issued at tender stage, converted to a percentage prior to weighting. (3) Price/ Quality percentage scores will evaluated on a 40% tender price/ 60% tender quality basis to determine the total score and the preferred candidate contractor.",
                "status": "active",
                "hasOptions": false,
                "secondStage": {
                    "maximumCandidates": 12
                },
                "selectionCriteria": {
                    "description": "The criteria important to the Employer for provision of the contract are that each successful contractor: is Constructionline registered [relevant to each Lot applied for] and maintained for the duration of the contract; is experienced in terms of local Housing Association/ Co-operative/ RSL works of a similar size and nature; has the knowledge and track record to effectively meet the administration requirements; has an appropriately skilled and qualified workforce; has the appropriate technical knowledge; is appropriately certified at company and operative levels; is adequately resourced; has the ability to respond quickly, flexibly, pro-actively and responsively to meet the requirements from a G15 base; can maintain service continuity/ presence; can comply with the Employer's code of conduct (including being considerate, tidy, identifiable and professional etc.); has the ability to work in partnership with the Employer to provide effectively managed access, administration, invoicing and payments; and has the appropriate organisational and financial standing to be considered for carrying out the works. The successful contractor will also be expected to: have a good understanding of the requirements of SHQS/EEESH; target zero defects; employ effective cost and KPI performance, reporting and monitoring; maintain effective IT communications; a sustainable 'open book' pricing policy and quality Management processes to ensure there is a single, clearly identified local point of contact/ quality controller and that quality is managed effectively. Key deliverables are also: evidence of past performance through references, tenant familiarity; local labour; response times/ locality; customer satisfaction [TSS]; health & safety capability; and disputes/ claims history"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2018-04-01T00:00:00Z",
                    "endDate": "2019-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "initial period 1st April 2018 to 31st March 2019, with options to extend solely at the Employer's discretion on an annual basis to 31st March 2022"
                }
            },
            {
                "id": "1",
                "title": "Multi Trade",
                "description": "Contractors will be required to complete a capability/ prequalification document, the purpose being to identify a number of suitably qualified and experienced candidates who meet the threshold to be invited to tender. Candidate contractors must submit the qualification questionnaire, which is to be downloaded from this site and completed for return in hard copy and on CD/ data stick to Charing Cross Housing Association to be received on/ by Monday 20th November 2017 at 12noon. Evaluation of the quality questionnaire/ future price tender will be as follows: Questionnaires will be scored in accordance with the marks stated at the head of each section. The quality scores for sections 6.0 - 13.0 will be evaluated to determine the candidate contractors to be invited to submit a cost tender. The best twelve candidate contractors [per Lot] who pass the thresholds and with the highest percentage scores of or above 50% may be invited to tender. For those candidate contractors who are invited to and who do subsequently submit a tender, the tender will comprise a pricing document and quality questionnaire. The criteria for scoring will be to reach a total percentage score as follows: (1) Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting. (2) Quality- in accordance with marks stated in the Tender Quality Questionnaire issued at tender stage, converted to a percentage prior to weighting. (3) Price/ Quality percentage scores will evaluated on a 40% tender price/ 60% tender quality basis to determine the total score and the preferred candidate contractor.",
                "status": "active",
                "hasOptions": false,
                "secondStage": {
                    "maximumCandidates": 12
                },
                "selectionCriteria": {
                    "description": "The criteria important to the Employer for provision of the contract are that each successful contractor: is Constructionline registered [relevant to each Lot applied for] and maintained for the duration of the contract; is experienced in terms of local Housing Association/ Co-operative/ RSL works of a similar size and nature; has the knowledge and track record to effectively meet the administration requirements; has an appropriately skilled and qualified workforce; has the appropriate technical knowledge; is appropriately certified at company and operative levels; is adequately resourced; has the ability to respond quickly, flexibly, pro-actively and responsively to meet the requirements from a G15 base; can maintain service continuity/ presence; can comply with the Employer's code of conduct (including being considerate, tidy, identifiable and professional etc.); has the ability to work in partnership with the Employer to provide effectively managed access, administration, invoicing and payments; and has the appropriate organisational and financial standing to be considered for carrying out the works. The successful contractor will also be expected to: have a good understanding of the requirements of SHQS/EEESH; target zero defects; employ effective cost and KPI performance, reporting and monitoring; maintain effective IT communications; a sustainable 'open book' pricing policy and quality Management processes to ensure there is a single, clearly identified local point of contact/ quality controller and that quality is managed effectively. Key deliverables are also: evidence of past performance through references, tenant familiarity; local labour; response times/ locality; customer satisfaction [TSS]; health & safety capability; and disputes/ claims history."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2018-04-01T00:00:00Z",
                    "endDate": "2019-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial period 1st April 2018 to 31st March 2019, with options to extend solely at the Employer's discretion on an annual basis to 31st March 2022"
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 1
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Candidate contractors must be Constructionline registered or have the ability to provide evidence of experience of completion of a minimum of two similar contracts in the past three years and Charing Cross HA must be permitted to obtain references from the respective Employer(s). Candidates must also provide 2 relevant references, arranged by the candidate, completed by the referee and included with the PQQ submission."
        },
        "coveredBy": [
            "GPA"
        ],
        "secondStage": {
            "invitationDate": "2017-12-04T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Refer capability and prequalification document"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2018-03-23T00:00:00Z"
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 8
            }
        },
        "classification": {
            "id": "50000000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=515519. (SC Ref:515519)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000515519"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}