Award

Provision of Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services and Repairs

NEW COLLEGE LANARKSHIRE

This public procurement record has 2 releases in its history.

Award

06 Mar 2018 at 00:00

Tender

04 Dec 2017 at 00:00

Summary of the contracting process

The procurement process initiated by New College Lanarkshire is for the "Provision of Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services and Repairs" across all campuses located in North Lanarkshire. The procurement method is an open procedure, currently in the Award stage, with the contract actively signed on 5th March 2018. Key dates to note include the tender's submission deadline, which was on 8th January 2018, and the award period beginning 15th January 2018, indicating significant timelines for bidders. The value of the contract is approximately £400,000, which adds a considerable opportunity for service providers in the industry.

This tender presents lucrative opportunities for businesses specialising in HVAC maintenance services, particularly those with experience in educational institutions or public sector contracts. Companies that are proficient in planned preventative maintenance and reactive maintenance, as well as those that can demonstrate robust quality assurance and compliance with safety standards, would be well-suited to compete. Furthermore, the emphasis on sustainable procurement practices indicates that businesses demonstrating social responsibility and environmental impact may have a competitive advantage in this procurement exercise.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services and Repairs

Notice Description

Provision of Heating, Ventilation, Air Conditioning (HVAC) Maintenance Services & Repairs for all campuses of New College Lanarkshire

Lot Information

Lot 1

Provision of Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services and Repairs for all New College Lanarkshire campuses.

Renewal: 2 options to extend for 12 months

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000519807
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR312769
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery


CPV Codes

42512300 - HVAC packages

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Mar 20187 years ago
Submission Deadline
8 Jan 2018Expired
Future Notice Date
Not specified
Award Date
5 Mar 20187 years ago
Contract Period
1 Mar 2018 - 29 Feb 2020 2-3 years
Recurrence
If extension is not granted next notice for services will be December 2019. If extension given December 2021

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NEW COLLEGE LANARKSHIRE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MOTHERWELL
Postcode
ML1 2TX
Post Town
Motherwell
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM34 North Lanarkshire
Delivery Location
TLM84 North Lanarkshire

Local Authority
North Lanarkshire
Electoral Ward
Motherwell South East and Ravenscraig
Westminster Constituency
Motherwell, Wishaw and Carluke

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000519807-2018-03-06T00:00:00Z",
    "date": "2018-03-06T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000519807",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-82",
            "name": "New College Lanarkshire",
            "identifier": {
                "legalName": "New College Lanarkshire"
            },
            "address": {
                "streetAddress": "1 Enterprise Way, Motherwell Campus",
                "locality": "Motherwell",
                "region": "UKM84",
                "postalCode": "ML1 2TX"
            },
            "contactPoint": {
                "email": "cheryl.spence@nclan.ac.uk",
                "telephone": "+44 3005558080",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nclanarkshire.ac.uk"
            }
        },
        {
            "id": "org-88",
            "name": "New College Lanarkshire",
            "identifier": {
                "legalName": "New College Lanarkshire"
            },
            "address": {
                "streetAddress": "1 Enterprise Way, Motherwell Campus",
                "locality": "Motherwell",
                "region": "UKM84",
                "postalCode": "ML1 2TX"
            },
            "contactPoint": {
                "email": "cheryl.spence@nclan.ac.uk",
                "telephone": "+44 3005558080",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nclanarkshire.ac.uk"
            }
        }
    ],
    "buyer": {
        "name": "New College Lanarkshire",
        "id": "org-88"
    },
    "tender": {
        "id": "CS-NCL020",
        "title": "Provision of Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services and Repairs",
        "description": "Provision of Heating, Ventilation, Air Conditioning (HVAC) Maintenance Services & Repairs for all campuses of New College Lanarkshire",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "42512300",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "North Lanarkshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM84"
                    },
                    {
                        "region": "UKM84"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 400000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html",
        "tenderPeriod": {
            "endDate": "2018-01-08T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-01-15T12:30:00Z"
        },
        "documents": [
            {
                "id": "DEC303308",
                "documentType": "contractNotice",
                "title": "Provision of Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services and Repairs",
                "description": "Provision of Heating, Ventilation, Air Conditioning (HVAC) Maintenance Services & Repairs for all campuses of New College Lanarkshire",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC303308",
                "format": "text/html"
            },
            {
                "id": "MAR312769",
                "documentType": "awardNotice",
                "title": "Provision of Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services and Repairs",
                "description": "Provision of Heating, Ventilation, Air Conditioning (HVAC) Maintenance Services & Repairs for all campuses of New College Lanarkshire",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR312769",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Provision of Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services and Repairs for all New College Lanarkshire campuses.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2018-03-01T00:00:00Z",
                    "endDate": "2020-02-29T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 options to extend for 12 months"
                }
            }
        ],
        "bidOpening": {
            "date": "2018-01-15T12:30:00Z",
            "address": {
                "streetAddress": "New College Lanarkshire - Cumbernauld Campus"
            },
            "description": "Via PCS-T"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Please refer to these statements when completing section 4B of the ESPD (Scotland) Statement 4B.5 It is a requirement of this contract that bidders hold or can commit to obtain prior to commencement of any subsequently awarded contract, the types of insurance indicated below. Employers (Compulsory Liability Insurance = 5 million GBP Public Liability Insurance = 10 million GBP Please refer to these statements when completing section 4B of the ESPD (Scotland) Statement 4B.6 The successful bidder will be required to provide 2 years audited accounts, or equivalent prior to award of the Contract"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "classification": {
            "id": "42512300",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "If extension is not granted next notice for services will be December 2019. If extension given December 2021"
        }
    },
    "language": "EN",
    "description": "Please refer to document Invitation to Tender - HVAC - Section 3 for further details on the specific scoring methodology that will be applied during this procurement exercise: Service delivery - Planned Preventative Maintenance 10% Service delivery - Reactive Maintenance 10% Service delivery - First Time Fix 10% Service delivery - Quality Assurance 5% Service delivery - Continuous Improvement 5% Key Personnel - Account Management 2.5% Key Personnel - Resources 5% Key Personnel - Staff Training 5% Sustainable Procurement - Equality & Diversity 2.5% Sustainable Procurement - Health & Safety 2.5% Sustainable Procurement - Environmental 2.5% Sustainable Procurement - Community Benefits 2.5% Business Continuity - 5% Phase Out & Exit Strategy 2.5% Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. FORM OF TENDER Appendix A of the Invitation to Tender for Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services & Repairs - Confirmation should be provided in PCS-T The following information which can obtained from PCS-T should be provided if applicable FREEDOM OF INFORMATION Appendix D of the Invitation to Tender for Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services & Repairs - Confirmation should be provided in PCS-T SUPPLY CHAIN CODE OF CONDUCT Appendix E of the Invitation to Tender for Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services & Repairs - Confirmation should be provided in PCS-T (SC Ref:533760)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000519807"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000519807"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "CS-NCL020",
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CS-NCL020",
            "awardID": "CS-NCL020",
            "status": "active",
            "dateSigned": "2018-03-05T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2017/S 237-492307"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "21",
                "measure": "lowestValidBidValue",
                "value": 190000
            },
            {
                "id": "22",
                "measure": "highestValidBidValue",
                "value": 460000
            }
        ]
    }
}