Award

Support for Communities Framework Lot 1 - Inner Moray Firth & Moray

HIGHLANDS AND ISLANDS ENTERPRISE

This public procurement record has 3 releases in its history.

Award

05 Sep 2018 at 00:00

TenderUpdate

27 Feb 2018 at 00:00

Tender

01 Feb 2018 at 00:00

Summary of the contracting process

The Highlands and Islands Enterprise is conducting the "Support for Communities Framework Lot 1 – Inner Moray Firth & Moray" procurement, which is categorised under the services sector. The procurement process is currently at the Award stage, with the contract signed on 4th July 2018. This framework is designed to provide external expertise to community-led organisations and has an estimated total value between GBP 105,000 and GBP 115,000, initially for 2 years with the possibility of a 1-year extension.

This procurement presents a significant opportunity for small and medium enterprises (SMEs) specialised in project management, financial services, or community development to engage with the Highlands and Islands Enterprise. Firms like CEL Trading Ltd, Delfinity Ltd, and SKS Scotland CIC have already been awarded contracts, indicating that similar businesses focusing on community support and capacity building are encouraged to apply. The open procedure allows bidders to showcase their expertise in delivering practical support to local communities, enhancing their potential business growth through participation.

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Notice Title

Support for Communities Framework Lot 1 - Inner Moray Firth & Moray

Notice Description

This is a Contract Award Notice and as such the procurement process has now ended. This exercise is to put in place arrangements which will provide HIE with access to external expertise to support community-led organisations to develop their capacity and deliver prioritised projects. The requirement was divided into 6 Lots procured under separate Notices - this Notice relates to Lot 1 Inner Moray Firth & Moray. The Framework is anticipated to be awarded for 2 years with an optional period not exceeding 1 year. The estimated total value over the maximum duration of 3 years will be between GBP105k and GBP115k excluding VAT. This is the figure which has been used in II.1.7 & V.2.4.

Lot Information

Lot 1

This framework will provide an alternative means of providing a range of practical support (not advice already accessible via HIE's Framework for Growth and Development - Specialist Advice) as many community-led organisations lack the capacity or a particular skills set to progress an opportunity timeously. The types of support required have been categorised as Financial; Project Development; Project Delivery/Management and Procurement. As indicated in II.1.4 this Lot relates to Lot 1 Inner Moray Firth & Moray. The other Lots are as follows: - Lot 2 Argyll - Lot 3 Innse Gall - Lot 4 Orkney, Shetland and Caithness & Sutherland - Lot 5 Lochaber, Skye & Wester Ross - Lot 6 Performance Measurement (HIE wide) Lot 6 is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014 & was therefore being procured via a selective competitive process.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: In accordance with Regulation 72(1)(a) of the Public Contracts (Scotland) Regulations 2015, HIE reserves the right to make changes to the volume, scope or location of the Services following a review of the Services by HIE, particularly with regard to demand and budgetary availability or where HIE's strategic focus changes as a result of Scottish Government direction or a shift in policy. This may result in amendments to existing requirements or the sourcing of new types of support.

Renewal: The Framework will be awarded for an initial period of 2 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar years following the Initial Term.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000523376
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP330473
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

66171000 - Financial consultancy services

72224000 - Project management consultancy services

79400000 - Business and management consultancy and related services

79410000 - Business and management consultancy services

79411000 - General management consultancy services

79412000 - Financial management consultancy services

79413000 - Marketing management consultancy services

79418000 - Procurement consultancy services

Notice Value(s)

Tender Value
£115,000 £100K-£500K
Lots Value
£115,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£115,000 £100K-£500K

Notice Dates

Publication Date
5 Sep 20187 years ago
Submission Deadline
8 Mar 2018Expired
Future Notice Date
Not specified
Award Date
4 Jul 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HIGHLANDS AND ISLANDS ENTERPRISE
Contact Name
Lynda Collin
Contact Email
hie.procurement@hient.co.uk, hieprocurement@hient.co.uk
Contact Phone
+44 1463245245

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey

Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
3
Supplier Names

CEL TRADING

DELFINITY

SKS SCOTLAND

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "minimum": "ESPD 4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = GBP5m http://www.hse.gov.uk/pubns/hse40.pdf Public Liability Insurance = GBP5m Professional Indemnity Insurance = GBP5m"
                },
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                    "description": "Bidders will be required to confirm whether they intend to sub-contract and, if so, for what proportion of the contract."
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                "description": "Change to Professional Indemnity Insurance (PII ) & Indicative Timescales Following a query regarding PII & the related retention period we would like to provide the following information to all bidders. As explained, when determining appropriate levels of insurances, HIE are required to consider a number of aspects including the potential risk/s associated with delivering these requirements. The nature and depth of some of the activities which may be required (eg providing technical support for renewable energy developments or supporting a community with funding applications and other fundraising to develop a significant building or community asset) lead HIE to believe they pose a higher level of risk compared to other consultancy engagements and therefore we feel GBP 5m for PII is not disproportionate. Bidders are reminded that, as detailed in the Award Criteria Response Form, when costing Price (ie Rates), HIE have allowed for various factors to be considered, including any relating to fees. We feel the 5 year retention timescale aligns with other public sector bodies standard terms and conditions and that of the Prescription & Limitations (Scotland) Act 1973. However, following consultation with our Insurance Broker, we have decided to amend the requirement for Professional Indemnity Insurance from an \"each and every claim\" basis to \"for each and every claim and in the aggregate\". The published Scope of Requirements and Terms and Conditions have both been replaced to incorporate this change - previous versions should be disregarded. We have also removed the Property Losses from the Terms and Conditions. To allow for these changes, the deadline for asking queries is now extended to 12 noon on 21st March with the new deadline for tenders being received now being 12 noon on 29th March. Amendments to Contract Notice: Replace IV.2.2) Time limit for receipt of tenders or requests to participate Date: 08/03/2018 Local time: 12:00 with IV.2.2) Time limit for receipt of tenders or requests to participate Date: 29/03/18 Local time: 12:00 Replace IV.2.7) Conditions for opening of tenders Date: 08/03/2018 Local time: 12:00 With IV.2.7) Conditions for opening of tenders Date: 29/03/18 Local Time: 12:00 Reason To allow bidders sufficient time to submit proposals due to changes to Insurance requirements as per Additional Information provided.",
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