Award

Street Lighting Materials

SCOTLAND EXCEL

This public procurement record has 4 releases in its history.

Award

01 Oct 2018 at 00:00

TenderUpdate

16 May 2018 at 00:00

Tender

30 Apr 2018 at 00:00

Planning

04 Jan 2018 at 00:00

Summary of the contracting process

The procurement process for the title "Street Lighting Materials" is being led by Scotland Excel, a central purchasing body based in Paisley, Scotland. This process is currently in the award stage following the completion of the tender phase. The project encompasses the supply and delivery of various street lighting materials, including LED lanterns, lamps, and columns, intended for all local authorities across Scotland. The total estimated value of the contract is £140 million, with substantial specific lots for LED lanterns, steel poles, and additional components, each with competitive criteria based on quality and pricing. Key dates include the bid opening on 30 May 2018 and the recent contract date signed on 12 September 2018.

This tender presents considerable opportunities for businesses in the lighting, electrical, and materials supply sectors. Small and medium-sized enterprises (SMEs) as well as larger firms with capabilities in manufacturing, installation, and maintenance of lighting products would be well-positioned to compete. With a framework agreement format, suppliers can engage in a lucrative long-term contract while contributing to community engagement and economic development across Scotland, making it an appealing prospect for companies looking to expand their market reach and foster sustainable growth.

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Notice Title

Street Lighting Materials

Notice Description

This framework is for,but not limited to,the supply and delivery of street lighting materials such as LED lanterns,lanterns/luminaires, lamps,columns and maintenance components to all local authorities in Scotland.

Lot Information

LED Lanterns

Supply and delivery of LED lanterns.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Renewal: option of up to 12 months extension

Cable/Wiring

Supply and delivery of cable/wiring for street lighting materials. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information

Renewal: option of up to 12 months extension

Steel Columns & Poles

Supply and delivery of steel columns & poles relating to street lighting materials.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information

Renewal: option of up to 12 months extension

Aluminium Columns & Poles

Supply and delivery of aluminium columns & poles relating to street lighting materials.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information

Renewal: option of up to 12 months extension

Sundry Items

Supply and delivery of sundry items relating to street lighting materials.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information

Renewal: option of up to 12 months extension

Traffic Bollards & Signs

Supply and delivery of traffic bollards & signs relating to street lighting materials.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information

Renewal: option of up to 12 months extension

Luminaires/Lanterns

Supply and delivery of luminaires/lanterns relating to street lighting materials.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information

Renewal: option of up to 12 months extension

Lamps & Maintenance Components

Supply and delivery of lamps & maintenance components relating to street lighting materials.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information

Renewal: option of up to 12 months extension

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000524612
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT333184
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

34 - Transport equipment and auxiliary products to transportation


CPV Codes

31300000 - Insulated wire and cable

31500000 - Lighting equipment and electric lamps

31510000 - Electric filament lamps

31511000 - Sealed-beam lamp units

31530000 - Parts of lamps and lighting equipment

31531000 - Light bulbs

31532000 - Parts of lamps and light fittings

34928450 - Bollards

34928500 - Street-lighting equipment

34928510 - Street-lighting columns

34928530 - Street lamps

Notice Value(s)

Tender Value
£140,000,000 £100M-£1B
Lots Value
£140,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
£124,600,000 £100M-£1B

Notice Dates

Publication Date
1 Oct 20187 years ago
Submission Deadline
30 May 2018Expired
Future Notice Date
9 Mar 2018Expired
Award Date
12 Sep 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTLAND EXCEL
Contact Name
Elena Martin, Kallen Kerr
Contact Email
education.corporate@scotland-excel.org.uk, environment@scotland-excel.org.uk, roads@scotland-excel.org.uk
Contact Phone
+44 3003001200

Buyer Location

Locality
PAISLEY
Postcode
PA1 1AR
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM Scotland

Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
25
Supplier Names

ASD LIGHTING

BATT CABLES PUBLIC

C. U. LIGHTING

CITY ELECTRICAL FACTORS

CLEVELAND CABLE

DW WINDSOR

FABRIKAT (NOTTINGHAM

GLASDON (UK

INDO LIGHTING

JAMES M. ANDERSON

LIGHT & ENERGY DISTRIBUTION

MALLATITE

MARWOOD ELECTRICAL COMPNAY

ORANGETEK

PHILIPS LIGHTING

SIMMONSIGNS

SNAPFAST

STREET LIGHTING SUPPLIES

THE ALUMINIUM LIGHTING

TRAFFIC MANAGEMENT PRODUCTS

TRT LIGHTING

UK ELECTRIC

URBIS SCHREDER

ZETA SPECIALIST LIGHTING

ZG LIGHTING (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "description": "1. ESPD (Scotland) Questions 4B.5.1 and 4B.5.2 - Insurance Requirements 2. ESPD (Scotland) Questions 4B.6 - Other Economic and Financial Requirements In accordance with Regulation 59(12), as this proposed framework agreement is divided into lots, these economic and financial standing selection criteria apply separately in relation to each individual lot. ESPD (SCOTLAND) QUESTION 4B.5.1 AND 4B.5.2 INSURANCE REQUIREMENTS: For all lots it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: - Employer's (Compulsory) liability insurance = GBP 5 million in respect of each claim, without limit to the number of claims. - Public/Products liability insurance = GBP 5 million in respect of each claim, without limit to the number of claims for Public Liability, and in the aggregate for Products Liability. - MOTOR INSURANCE = statutory third party motor vehicle liability insurance no less than a minimum indemnity limit of GBP 5 million for property damage and unlimited for Third Party Injury.",
                    "minimum": "ESPD (SCOTLAND) QUESTION 4B.6 OTHER ECONOMIC AND FINANCIAL REQUIREMENTS: For bidders who will sub contract parts of the business that might be obtained by it under the proposed framework agreement. The bidder should provide a letter signed by a person of appropriate authority within the bidder organisation confirming that the bidder has, or will have prior to the commencement of any subsequently awarded contract, arrangements in place to ensure that sub-contractors are appropriately insured. The bidder is to confirm that a search of the bidder against Equifax's Protect will not return a 'Warning' or 'Caution' returnable code or any neutral code, unless the bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the bidder does / would not represent an unmanageable risk should it be appointed onto the proposed framework agreement"
                },
                {
                    "type": "technical",
                    "description": "1. ESPD (Scotland) Question 4C.1.2 - Relevant Examples of Previous Services of Supplies 2. ESPD (Scotland) Question 4C.10 - Subcontracting 3. ESPD (Scotland) Question 4D.1 - Quality Assurance Schemes 4. ESPD (Scotland) Question 4D.1 - Health and Safety Procedures 5. ESPD (Scotland) Question 4D.2 - Environmental Management Systems or Standards In accordance with Regulation 59(12), as this proposed framework agreement is divided into lots, these technical and professional ability selection criteria apply separately in relation to each individual lot",
                    "minimum": "ESPD (SCOTLAND) QUESTION 4C.1.2 - RELEVANT EXAMPLES OF PREVIOUS SERVICES OR SUPPLIES: Tenderers will be required to provide a maximum of 3 previous examples of supplies or services carried out in the past three years that they deem appropriate to demonstrate that they have the relevant experience to deliver the supplies or services as described in part II.2.4 of this OJEU Contract Notice. ESPD (SCOTLAND) QUESTION 4C.10 - SUBCONTRACTING: Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. If you intend to subcontract any share of the contract to third parties on whose capacity you do not rely to satisfy the selection criteria, you must secure that each subcontractor completes a separate ESPD (Scotland) Response for Parts 1, 2, 3 and 6 of the ESPD (Scotland) Qualification Envelope. ESPD (SCOTLAND) QUESTION 4D.1 - QUALITY ASSURANCE SCHEMES The tenderer must have the following: The tenderer MUST HOLD a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). OR A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the tenderer has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. ESPD (SCOTLAND) QUESTION 4D.1 - HEALTH AND SAFETY PROCEDURES The tenderer must have the following: The tenderer MUST HOLD a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation. ESPD (SCOTLAND) QUESTION 4D.2 - ENVIRONMENTAL MANAGEMENT STANDARDS The tenderer must have the following: The tenderer MUST HOLD a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. OR A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the tenderer's environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control)."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
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            "bidValidityPeriod": {
                "durationInDays": 150
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 30
            },
            "hasElectronicAuction": true,
            "electronicAuction": {
                "description": "The Council reserves the right to use an electronic auction for its Call-offs during the Contract period. Electronic auctions may be used where competition is re-opened for the purposes of awarding a Competitive Order. If required, the Council will issue information on how electronic auctions will operate at the appropriate time."
            }
        },
        "reviewDetails": "An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.",
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "amd-11",
                "description": "Please note that the Tender Closing Date 30/05/2018 12:00:00 has been extended to 07/06/2018 12:00:00. The Messaging Facility has been extended to 31/05/2018 12:00:00",
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                            "section": "IV.2.2",
                            "label": "Time limit"
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                            "date": "2018-05-30T12:00:00Z"
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                        "newValue": {
                            "date": "2018-06-07T12:00:00Z"
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                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
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        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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    },
    "language": "EN",
    "description": "Previous publication(s)concerning the same contract: Prior Information Notice, Notice Number in OJ 2018/S 004-004558 Contract Notice, Notice Number in OJ 2018/S 085-191273. A summary of the expected Community Benefits has been provided as follows: *Targeted recruitment and training(providing employment and training opportunities/apprenticeships) *SME and social enterprise development *Community engagement (SC Ref:556651)",
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        {
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            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
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    ],
    "awards": [
        {
            "id": "26-17-1",
            "title": "LED Lanterns",
            "suppliers": [
                {
                    "id": "org-254",
                    "name": "ASD Lighting PLC"
                },
                {
                    "id": "org-255",
                    "name": "C. U. Lighting Limited"
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                {
                    "id": "org-256",
                    "name": "City Electrical Factors Limited"
                },
                {
                    "id": "org-257",
                    "name": "DW Windsor Limited"
                },
                {
                    "id": "org-258",
                    "name": "INDO Lighting Limited"
                },
                {
                    "id": "org-259",
                    "name": "James M. Anderson Limited"
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                    "id": "org-260",
                    "name": "Light & Energy Distribution Limited"
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                    "name": "Mallatite Limited"
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                    "id": "org-261",
                    "name": "Marwood Electrical Compnay Limited"
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                {
                    "id": "org-262",
                    "name": "Orangetek Ltd"
                },
                {
                    "id": "org-263",
                    "name": "Philips Lighting UK Limited"
                },
                {
                    "id": "org-264",
                    "name": "Street Lighting Supplies & Co Ltd"
                },
                {
                    "id": "org-265",
                    "name": "TRT Lighting Limited"
                },
                {
                    "id": "org-266",
                    "name": "UK Electric Limited"
                },
                {
                    "id": "org-267",
                    "name": "Urbis Schreder Ltd"
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                {
                    "id": "org-268",
                    "name": "ZG Lighting (UK) Limited"
                }
            ],
            "relatedLots": [
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        {
            "id": "26-17-2",
            "title": "Cable/Wiring",
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                    "name": "City Electrical Factors Limited"
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                    "name": "James M. Anderson Limited"
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                {
                    "id": "org-264",
                    "name": "Street Lighting Supplies & Co Ltd"
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                    "id": "org-269",
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                    "id": "org-270",
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                    "name": "C. U. Lighting Limited"
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                    "name": "Light & Energy Distribution Limited"
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                    "id": "org-261",
                    "name": "Marwood Electrical Compnay Limited"
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                {
                    "id": "org-264",
                    "name": "Street Lighting Supplies & Co Ltd"
                },
                {
                    "id": "org-266",
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                    "id": "org-260",
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                    "name": "The Aluminium Lighting Company Ltd"
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                    "name": "James M. Anderson Limited"
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                    "id": "org-261",
                    "name": "Marwood Electrical Compnay Limited"
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                    "id": "org-141",
                    "name": "Glasdon (UK) Limited"
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                    "name": "Simmonsigns Limited"
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                {
                    "id": "org-264",
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                    "name": "UK Electric Limited"
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            "title": "Steel Columns & Poles",
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        },
        {
            "id": "26-17-5",
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            "title": "Traffic Bollards & Signs",
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            },
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        },
        {
            "id": "26-17-6",
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            "title": "Luminaires/Lanterns",
            "status": "active",
            "value": {
                "amount": 2800000,
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            },
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        },
        {
            "id": "26-17-7",
            "awardID": "26-17-7",
            "title": "Lamps & Maintenance Components",
            "status": "active",
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                "amount": 4200000,
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            "dateSigned": "2018-09-12T00:00:00Z"
        },
        {
            "id": "26-17-8",
            "awardID": "26-17-8",
            "title": "Sundry Items",
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            "value": {
                "amount": 8400000,
                "currency": "GBP"
            },
            "dateSigned": "2018-09-12T00:00:00Z"
        }
    ],
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