Notice Information
Notice Title
External Audit Services 2018 - 2023
Notice Description
The principal requirement is for the provision of external audit service from 2018 to 2023 to ensure continuity of service and provide economies of scale to the service provision. The successful supplier will independently audit the statutory financial statements EKHA and the consolidated financial statements accounting standards and the needs of lenders in respect of loan covenants. External audit is a requirement of the Regulatory Standards of Governance and Financial Management published by the SHR and Company Law.
Lot Information
Lot 1
The external audit and tax service will include, but not be limited to: a) The planning, management and efficient execution of the annual external audit Association financial statements b) Preparation of an annual audit plan for each company to be made available to management at least 3 weeks before the commencement of the final audit c) Formal reporting to the Finance and Audit Sub-Committee, the Management Committee and Subsidiary Board. This will typically consist of attending the June/August meetings and presenting the findings, final accounts, letter of representation and a comprehensive management letter for each company d) Meetings with management pre and post audit to discuss audit plan and audit report respectively in advance of Committee/Board meetings e) Generation of the final financial statements on behalf of EKHA f) Audit field work on site for up to 7 days for the interim audit and up to 3 days for the final audit. Regular progress updates to management to be provided during the field work, concluding with a clearance meeting encompassing all audit issues. g) Attendance at EKHA's Annual General Meeting with a report presentation h) Provision of timely and accurate advice and guidance on technical accounting and finance issues. Owing to the time critical nature of the process of preparation of annual financial statements it is expected that the principal external audit contacts will be readily available by telephone/email and will provide a full response to requests within 2 working days. i) Timely provision of model financial statements, relevant technical accounting updates, including relevant Financial Reporting Standards, Statements of Recommended Practice and Accounting Orders. j) Excellent and timely communication between auditor and client on all matters, including feedback on information supplied and immediate feedback on any predicted cost over-runs k) The provision of added value and innovation to the audit process l) The supplier is expected to use their skill, knowledge and expertise to identify any gaps in this scope and address them in their submission. m) Co-operation with EKHA's internal auditors where you wish to rely on their assurance work when planning the statutory audit
Renewal: The contract period will be for 36 months (3 years) with the options to extend for 2 x additional 12 months (single years) based on performance within the contract.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000530269
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY319191
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79212000 - Auditing services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £24,108 Under £100K
Notice Dates
- Publication Date
- 15 May 20187 years ago
- Submission Deadline
- 2 Mar 2018Expired
- Future Notice Date
- Not specified
- Award Date
- 2 Apr 20187 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Nov 2020 or 2022 if petition to extend are taken.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- EAST KILBRIDE AND DISTRICT HOUSING ASSOCIATION LTD
- Contact Name
- Not specified
- Contact Email
- info@ekdha.co.uk
- Contact Phone
- +44 1355227751
Buyer Location
- Locality
- EAST KILBRIDE
- Postcode
- G74 4DP
- Post Town
- Glasgow
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM9 Southern Scotland
- Small Region (ITL 3)
- TLM95 South Lanarkshire
- Delivery Location
- TLM95 South Lanarkshire
-
- Local Authority
- South Lanarkshire
- Electoral Ward
- East Kilbride Central North
- Westminster Constituency
- East Kilbride and Strathaven
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB309732&idx=8
21st February 2018 - Word Format of Appendix E - Anti-Collusion, Non-Canvassing & Conflict Of Interest Statements -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB309732&idx=7
21st February 2018 - Word Format of Appendix D - Tender Response & Declaration -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB309732&idx=6
21st February 2018 - Word Format of Appendix A - Tender Response & Company Information -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB309732&idx=5
12th February 2018 - ESPD v1 9 - External Audit Services_Final -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB309732&idx=4
12th February 2018 - Appendix 2 - EKHA Financial Statements for 2016-17 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB309732&idx=1
12th February 2018 - ITT- External Audit Tender_final -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB309732&idx=2
12th February 2018 - APPENDIX B - TENDER RESPONSE - FEE BID (name of bidder) -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB309732&idx=3
12th February 2018 - Appendix 1 - Structure of EKHA -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB309732
External Audit Services 2018 - 2023 - The principal requirement is for the provision of external audit service from 2018 to 2023 to ensure continuity of service and provide economies of scale to the service provision. The successful supplier will independently audit the statutory financial statements EKHA and the consolidated financial statements accounting standards and the needs of lenders in respect of loan covenants. External audit is a requirement of the Regulatory Standards of Governance and Financial Management published by the SHR and Company Law. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY319191
External Audit Services 2018 - 2023 - The principal requirement is for the provision of external audit service from 2018 to 2023 to ensure continuity of service and provide economies of scale to the service provision. The successful supplier will independently audit the statutory financial statements EKHA and the consolidated financial statements accounting standards and the needs of lenders in respect of loan covenants. External audit is a requirement of the Regulatory Standards of Governance and Financial Management published by the SHR and Company Law.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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