Award

External Audit Services 2018 - 2023

EAST KILBRIDE AND DISTRICT HOUSING ASSOCIATION LTD

This public procurement record has 2 releases in its history.

Summary of the contracting process

The East Kilbride and District Housing Association Ltd has initiated a public procurement process for "External Audit Services 2018 - 2023" located in East Kilbride, offering a service contract in the housing and community amenities sector. The procurement stage is currently at the awarding stage, with the contract recently signed on 2 April 2018, after the bid submission deadline on 2 March 2018. The procurement was conducted through an open procedure, emphasising transparency and inclusivity in attracting bids from potential suppliers.

This tender presents ample opportunities for businesses specialising in audit and financial service provision, particularly those capable of demonstrating relevant experience in managing statutory audits. The successful supplier will benefit from a fixed-term contract spanning five years, fostering a stable revenue opportunity, while aspiring suppliers should ensure they meet required qualifications, possess the necessary accreditations, and can demonstrate applicable past experience to effectively compete for this contract.

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Notice Title

External Audit Services 2018 - 2023

Notice Description

The principal requirement is for the provision of external audit service from 2018 to 2023 to ensure continuity of service and provide economies of scale to the service provision. The successful supplier will independently audit the statutory financial statements EKHA and the consolidated financial statements accounting standards and the needs of lenders in respect of loan covenants. External audit is a requirement of the Regulatory Standards of Governance and Financial Management published by the SHR and Company Law.

Lot Information

Lot 1

The external audit and tax service will include, but not be limited to: a) The planning, management and efficient execution of the annual external audit Association financial statements b) Preparation of an annual audit plan for each company to be made available to management at least 3 weeks before the commencement of the final audit c) Formal reporting to the Finance and Audit Sub-Committee, the Management Committee and Subsidiary Board. This will typically consist of attending the June/August meetings and presenting the findings, final accounts, letter of representation and a comprehensive management letter for each company d) Meetings with management pre and post audit to discuss audit plan and audit report respectively in advance of Committee/Board meetings e) Generation of the final financial statements on behalf of EKHA f) Audit field work on site for up to 7 days for the interim audit and up to 3 days for the final audit. Regular progress updates to management to be provided during the field work, concluding with a clearance meeting encompassing all audit issues. g) Attendance at EKHA's Annual General Meeting with a report presentation h) Provision of timely and accurate advice and guidance on technical accounting and finance issues. Owing to the time critical nature of the process of preparation of annual financial statements it is expected that the principal external audit contacts will be readily available by telephone/email and will provide a full response to requests within 2 working days. i) Timely provision of model financial statements, relevant technical accounting updates, including relevant Financial Reporting Standards, Statements of Recommended Practice and Accounting Orders. j) Excellent and timely communication between auditor and client on all matters, including feedback on information supplied and immediate feedback on any predicted cost over-runs k) The provision of added value and innovation to the audit process l) The supplier is expected to use their skill, knowledge and expertise to identify any gaps in this scope and address them in their submission. m) Co-operation with EKHA's internal auditors where you wish to rely on their assurance work when planning the statutory audit

Renewal: The contract period will be for 36 months (3 years) with the options to extend for 2 x additional 12 months (single years) based on performance within the contract.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000530269
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY319191
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79212000 - Auditing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£24,108 Under £100K

Notice Dates

Publication Date
15 May 20187 years ago
Submission Deadline
2 Mar 2018Expired
Future Notice Date
Not specified
Award Date
2 Apr 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Nov 2020 or 2022 if petition to extend are taken.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST KILBRIDE AND DISTRICT HOUSING ASSOCIATION LTD
Contact Name
Not specified
Contact Email
info@ekdha.co.uk
Contact Phone
+44 1355227751

Buyer Location

Locality
EAST KILBRIDE
Postcode
G74 4DP
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM95 South Lanarkshire

Local Authority
South Lanarkshire
Electoral Ward
East Kilbride Central North
Westminster Constituency
East Kilbride and Strathaven

Supplier Information

Number of Suppliers
1
Supplier Name

FRENCH DUNCAN

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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