Supply, delivery, installation and Maintenance of Fitness Equipment

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000530975-2018-09-05T00:00:00Z",
    "date": "2018-09-05T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000530975",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-63",
            "name": "Renfrewshire Leisure Limited",
            "identifier": {
                "legalName": "Renfrewshire Leisure Limited"
            },
            "address": {
                "streetAddress": "The Lagoon Centre, Christie Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA1 1NB"
            },
            "contactPoint": {
                "email": "Sandy.Ross@Renfrewshire.Gov.UK",
                "telephone": "+44 1416186400",
                "faxNumber": "+44 1416187050",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
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            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.renfrewshire.gov.uk"
            }
        },
        {
            "id": "org-64",
            "name": "See VI 4.3 Below",
            "identifier": {
                "legalName": "See VI 4.3 Below"
            },
            "address": {
                "locality": "UK"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        },
        {
            "id": "org-6",
            "name": "Renfrewshire Leisure Limited",
            "identifier": {
                "legalName": "Renfrewshire Leisure Limited"
            },
            "address": {
                "streetAddress": "The Lagoon Centre, Christie Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA1 1NB"
            },
            "contactPoint": {
                "email": "Sandy.Ross@Renfrewshire.Gov.UK",
                "telephone": "+44 1416186400",
                "faxNumber": "+44 1416187050",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.renfrewshire.gov.uk"
            }
        },
        {
            "id": "org-183",
            "name": "Renfrewshire Leisure Limited",
            "identifier": {
                "legalName": "Renfrewshire Leisure Limited"
            },
            "address": {
                "streetAddress": "The Lagoon Centre, Christie Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA1 1NB"
            },
            "contactPoint": {
                "email": "Sandy.Ross@Renfrewshire.Gov.UK",
                "telephone": "+44 1416186400",
                "faxNumber": "+44 1416187050",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
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                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
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                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.renfrewshire.gov.uk"
            }
        },
        {
            "id": "org-184",
            "name": "Origin Fitness (Anytime Leisure Limited)",
            "identifier": {
                "legalName": "Origin Fitness (Anytime Leisure Limited)"
            },
            "address": {
                "streetAddress": "21 Cliftonhall Road, Newbridge",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH28 8PW"
            },
            "contactPoint": {
                "telephone": "+44 1313353145"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-185",
            "name": "Pulse Fitness Ltd.",
            "identifier": {
                "legalName": "Pulse Fitness Ltd."
            },
            "address": {
                "streetAddress": "Radnor Park, Greenfield Road",
                "locality": "Congleton",
                "region": "UKM83",
                "postalCode": "CW12 4TW"
            },
            "contactPoint": {
                "telephone": "+44 1260294613",
                "faxNumber": "+44 1260299282"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-186",
            "name": "Fitness Warehouse T/A Gym Gear",
            "identifier": {
                "legalName": "Fitness Warehouse T/A Gym Gear"
            },
            "address": {
                "streetAddress": "82 Roman Way Industrial Estate",
                "locality": "Preston",
                "region": "UKD47",
                "postalCode": "PR2 5BE"
            },
            "contactPoint": {
                "telephone": "+44 7967552816"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-187",
            "name": "Real TIme Leisure",
            "identifier": {
                "legalName": "Real TIme Leisure"
            },
            "address": {
                "streetAddress": "19 Bryden Road, Whins of Milton",
                "locality": "Stirling",
                "region": "UK",
                "postalCode": "FK7 8FJ"
            },
            "contactPoint": {
                "telephone": "+44 7412602606"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-188",
            "name": "Technogym UK Ltd",
            "identifier": {
                "legalName": "Technogym UK Ltd"
            },
            "address": {
                "streetAddress": "Two Bracknell Boulevard, Cain Road",
                "locality": "Bracknell",
                "region": "UK",
                "postalCode": "RG12 1HH"
            },
            "contactPoint": {
                "telephone": "+44 1344300236"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-189",
            "name": "See VI 4.3 Below",
            "identifier": {
                "legalName": "See VI 4.3 Below"
            },
            "address": {
                "locality": "UK"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
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                "mediationBody"
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    "buyer": {
        "name": "Renfrewshire Leisure Limited",
        "id": "org-183"
    },
    "tender": {
        "id": "RC-OC354-18",
        "title": "Supply, delivery, installation and Maintenance of Fitness Equipment",
        "description": "Renfrewshire Council (the Council) is tendering this procurement on behalf of Renfrewshire Leisure Ltd (RLL) and Contractors are to note that all references throughout this document to the Council should apply equally to RLL. The Council are currently inviting tenders to establish a framework agreement for the supply, delivery, installation and maintenance of fitness equipment to refurbish the current gym equipment within RLL facilities over the next 4 years. Tenderers should note that RLL's requirement for Gym Equipment has been split into 9 Lots: Lots 1 - 4 being awarded to a single supplier. Lots 5 - 9 will be ranked with a maximum of three suppliers. Tenderers may offer for one Lot or multiple Lots. Where a tenderer elects to offer for any Lot, a complete offer for that Lot should be submitted. In the event that an incomplete offer is received for a Lot, the Council reserves the right not to consider the Lot.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "37440000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "37440000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "id": "37442000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "id": "37440000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "id": "37420000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "5"
            },
            {
                "id": "6",
                "additionalClassifications": [
                    {
                        "id": "37420000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "6"
            },
            {
                "id": "7",
                "additionalClassifications": [
                    {
                        "id": "37420000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "7"
            },
            {
                "id": "8",
                "additionalClassifications": [
                    {
                        "id": "37420000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "8"
            },
            {
                "id": "9",
                "additionalClassifications": [
                    {
                        "id": "37420000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "9"
            }
        ],
        "value": {
            "amount": 500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "tenderPeriod": {
            "endDate": "2018-04-12T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-04-12T12:30:00Z"
        },
        "documents": [
            {
                "id": "MAR312767",
                "documentType": "contractNotice",
                "title": "Supply, delivery, installation and Maintenance of Fitness Equipment",
                "description": "Renfrewshire Council (the Council) is tendering this procurement on behalf of Renfrewshire Leisure Ltd (RLL) and Contractors are to note that all references throughout this document to the Council should apply equally to RLL. The Council are currently inviting tenders to establish a framework agreement for the supply, delivery, installation and maintenance of fitness equipment to refurbish the current gym equipment within RLL facilities over the next 4 years. Tenderers should note that RLL's requirement for Gym Equipment has been split into 9 Lots: Lots 1 - 4 being awarded to a single supplier. Lots 5 - 9 will be ranked with a maximum of three suppliers. Tenderers may offer for one Lot or multiple Lots. Where a tenderer elects to offer for any Lot, a complete offer for that Lot should be submitted. In the event that an incomplete offer is received for a Lot, the Council reserves the right not to consider the Lot.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR312767",
                "format": "text/html"
            },
            {
                "id": "SEP330609",
                "documentType": "awardNotice",
                "title": "Supply, delivery, installation and Maintenance of Fitness Equipment",
                "description": "Renfrewshire Council (the Council) is tendering this procurement on behalf of Renfrewshire Leisure Ltd (RLL) and Contractors are to note that all references throughout this document to the Council should apply equally to RLL. The Council are currently inviting tenders to establish a framework agreement for the supply, delivery, installation and maintenance of fitness equipment to refurbish the current gym equipment within RLL facilities over the next 4 years. Tenderers should note that RLL's requirement for Gym Equipment has been split into 9 Lots: Lots 1 - 4 being awarded to a single supplier. Lots 5 - 9 will be ranked with a maximum of three suppliers. Tenderers may offer for one Lot or multiple Lots. Where a tenderer elects to offer for any Lot, a complete offer for that Lot should be submitted. In the event that an incomplete offer is received for a Lot, the Council reserves the right not to consider the Lot.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP330609",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "title": "Premium Cardiovascular Equipment",
                "description": "Lot 1 Premium Cardiovascular Equipment Single Supplier The Council considers \"premium\" cardiovascular gym equipment to be robust/high quality that includes, but not limited to, multi functionality, varied programmes, integrated digital televisions and I-Pod connectivity. In addition, the ability to manage the cardiovascular equipment via an integrated exercise data management system that ensures 100% data capture of all users, may be an option that the Council would explore.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "12 Month Extension"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "25"
                        },
                        {
                            "type": "price",
                            "description": "75"
                        }
                    ]
                }
            },
            {
                "id": "2",
                "title": "Value Cardiovascular Equipment",
                "description": "Lot 2 Value Cardiovascular Equipment Single Supplier RLL considers \"value\" cardiovascular gym equipment to be robust/high quality equipment that may be \"basic\" in that it may not include much in the way of multi-functionality and varied programmes. It also may be without integrated digital televisions and I-pod connectivity.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "12 month extension"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "25%"
                        },
                        {
                            "type": "price",
                            "description": "75%"
                        }
                    ]
                }
            },
            {
                "id": "3",
                "title": "Premium Resistance Equipment",
                "description": "Lot 3 Premium Fixed Resistance Equipment Single Supplier RLL considers \"Premium\" resistance equipment may include heavier weight stacks, independent arm action, an integrated electronic exercise screen and/or user data capture systems. The ability to connect to games, the internet and internal/external social media is desirable. Tenderers shall be able to supply a full range of equipment. For the avoidance of doubt, the Council considers a full range of Resistance equipment to include: one piece of equipment for each of the major muscles groups (in isolation), and therefore the full range will comprise of a minimum of 12 to 15 individual pieces of equipment.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "12 month extension"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "25%"
                        },
                        {
                            "type": "price",
                            "description": "75%"
                        }
                    ]
                }
            },
            {
                "id": "4",
                "title": "Value Resistance Equipment",
                "description": "Lot 4 Value Fixed Resistance Equipment Single Supplier RLL considers \"Value\" resistance equipment may not include heavier weight stacks, independent arm action, an integrated electronic exercise screen and/or user data capture systems. Please comment. Contractor/s shall be able to supply a full range of equipment. For the avoidance of doubt, RLL considers a full range of Resistance equipment to include: one piece of equipment for each of the major muscles groups (in isolation), and therefore the full range will comprise of a minimum of 12 to 15 individual pieces of equipment",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "12 month renewal"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "25%"
                        },
                        {
                            "type": "price",
                            "description": "75%"
                        }
                    ]
                }
            },
            {
                "id": "5",
                "title": "Vibration Based Training System and or Platform",
                "description": "Lot 5 Vibration Based Training System and or Platform Ranked",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "12 month extension"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "25%"
                        },
                        {
                            "type": "price",
                            "description": "75%"
                        }
                    ]
                }
            },
            {
                "id": "6",
                "title": "Indoor Studio Cycles",
                "description": "Lot 6 Indoor Studio Cycles Ranked",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "12 month extension"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "25%"
                        },
                        {
                            "type": "price",
                            "description": "75%"
                        }
                    ]
                }
            },
            {
                "id": "7",
                "title": "Plate Loaded Resistance Equipment",
                "description": "Lot 7 Plate Loaded Resistance Equipment Ranked All equipment will be robust with appropriate racks/storage and be aesthetically compatible with the overall scheme. Tenderers shall be able to supply a full range of equipment. For the avoidance of doubt, RLL considers a full range of Plate Loaded Resistance equipment to include: one piece of equipment for each of the major muscles groups (in isolation), and therefore anticipates that a full range will comprise of a minimum of 6 individual pieces of equipment",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "12 month extension"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "25%"
                        },
                        {
                            "type": "price",
                            "description": "75%"
                        }
                    ]
                }
            },
            {
                "id": "8",
                "title": "Cable Based Resistance Equipment",
                "description": "Lot 8 Cable Based Resistance Equipment Ranked All equipment will be robust with appropriate racks/storage and be aesthetically compatible with the overall scheme. Contractor/s shall be able to supply a full range of equipment. For the avoidance of doubt, RLL considers a full range of Cable Based Resistance equipment will comprise of a minimum of 4 individual pieces of equipment.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "12 month extension"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "25%"
                        },
                        {
                            "type": "price",
                            "description": "75%"
                        }
                    ]
                }
            },
            {
                "id": "9",
                "title": "Free weights and Additional Equipment",
                "description": "Lot 9 Free weights and Additional Equipment Ranked All equipment shall be new and robust with appropriate racks and be aesthetically compatible with the overall scheme.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "12 months extension"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "25%"
                        },
                        {
                            "type": "price",
                            "description": "75%"
                        }
                    ]
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2018-04-12T12:30:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Please state if you are a member of any industry approved body such as the Sporting Goods Industry Association (SGIA)and the Federation of European Sporting Goods Industries (FESI)"
                },
                {
                    "type": "economic",
                    "description": "List and brief description of selection criteria: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement and duration of any subsequently awarded contract, the types and levels of insurance indicated below: * Employers liability - statutory minimum 5m GBP, each and every claim * Public and products liability - minimum 5m GBP, each and every claim * Professional indemnity - minimum 5m GBP, each and every claim (however we can accept cover in the aggregate so long as at least one automatic annual reinstatement of this sum is permitted within the policy year) * There will be a requirement for statutory third party motor vehicle insurance to be evidenced if vehicles are used to deliver the service. This can either be by way of a valid MV certificate in the company name, OR where there is no company fleet and employees use their own vehicles instead, a letter signed by a person of appropriate authority confirming that the provider has ongoing arrangements in place to ensure that employees' vehicles are appropriately insured and maintained for business purposes. Minimum level(s) of standards required: The Council will use Dun and Bradstreet (D&B) to assist in its determination of the organisations financial status and risk. It is recommended that Tenderers review their own D&B Failure Score in advance of submitting their Tender Submission. Please note Tenderers are required to have minimum Dun and Bradstreet failure score of 20. If, following this review, Tenderers consider that the D&B Failure Score does not reflect their current financial status, the Tenderer should attach a document within the general attachment area of PCS_T giving a detailed explanation, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of Tenderer's financial status. Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their Tender Submission within the General Attachment area on PCS_T in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size. Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed. Where the Tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum financial. Tenderer's are also required to complete Appendix 3 Health and Safety update as part of their Tender"
                },
                {
                    "type": "technical",
                    "description": "Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in the Invitation to Tender documentation. Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 150
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true
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