Award

Pitch Renovation & Maintenance

EAST DUNBARTONSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

25 Jun 2018 at 00:00

Tender

23 Feb 2018 at 00:00

Summary of the contracting process

East Dunbartonshire Council, located in Kirkintilloch, is currently conducting a tender for "Pitch Renovation & Maintenance". This procurement process, classified under the services category, is at the active stage, with a tender period closing on 28 March 2018. The council aims to establish contracts with specialist sports contractors to maintain both grass and synthetic surfaces across various sites within their boundary. Interested bidders should submit their proposals electronically before the deadline.

This tender presents significant opportunities for businesses specialising in sports facility maintenance, landscaping, or environmental services. Companies equipped to manage both grass and synthetic surfaces, and those with a proven track record in similar projects, will be well-positioned to compete. Furthermore, bidders must meet financial requirements, including demonstrating an average annual turnover of £160,000 over the past three years and providing relevant insurance coverage to be eligible for this contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Pitch Renovation & Maintenance

Notice Description

East Dunbartonshire Council (EDC) wishes to establish a contract with specialist sports contractors to undertake maintenance of a grass and synthetic surfaces within open spaces and schools.

Lot Information

Grass Pitches

The following services will be required under this Lot:- - Overseeding - Pitch renovation works - goal mouth/centre spots, topsoil cultivation, trimming, preparation/seeding and turfing - Topdressing - Verti-draining of grass pitch areas

Renewal: The contract allows for an extension of up to 2 years in any increment

Synthetic Surfaces

The services required under this lot are as follows: - Monthly brushing of synthetic surfaces - Washing of synthetic surfaces with mild detergent - Inspection of synthetic surfaces (at same time as brushing) - Oscillating Clean - Ad hoc repairs caused by vandalism/accidental damage

Renewal: Contract allows for an extension period of up to 2 years in any increment

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000531994
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN323400
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services


CPV Codes

70332100 - Land management services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
£400,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Jun 20187 years ago
Submission Deadline
28 Mar 2018Expired
Future Notice Date
Not specified
Award Date
12 Jun 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
3 or 5 years

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST DUNBARTONSHIRE COUNCIL
Contact Name
Graeme Gamble
Contact Email
graeme.gamble@eastdunbarton.gov.uk
Contact Phone
+44 1415745750

Buyer Location

Locality
KIRKINTILLOCH
Postcode
G66 1TJ
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM31 East Dunbartonshire and West Dunbartonshire
Delivery Location
TLM81 East Dunbartonshire, West Dunbartonshire, and Helensburgh and Lomond

Local Authority
East Dunbartonshire
Electoral Ward
Lenzie and Kirkintilloch South
Westminster Constituency
Mid Dunbartonshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000531994-2018-06-25T00:00:00Z",
    "date": "2018-06-25T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000531994",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-4",
            "name": "East Dunbartonshire Council",
            "identifier": {
                "legalName": "East Dunbartonshire Council"
            },
            "address": {
                "streetAddress": "Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place",
                "locality": "Kirkintilloch",
                "region": "UKM81",
                "postalCode": "G66 1TJ"
            },
            "contactPoint": {
                "name": "Graeme Gamble",
                "email": "graeme.gamble@eastdunbarton.gov.uk",
                "telephone": "+44 1415745750",
                "faxNumber": "+44 1415745529",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "05",
                        "description": "Environmental protection",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.eastdunbarton.gov.uk"
            }
        },
        {
            "id": "org-7",
            "name": "East Dunbartonshire Council",
            "identifier": {
                "legalName": "East Dunbartonshire Council"
            },
            "address": {
                "streetAddress": "Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place",
                "locality": "Kirkintilloch",
                "region": "UKM81",
                "postalCode": "G66 1TJ"
            },
            "contactPoint": {
                "name": "Graeme Gamble",
                "email": "graeme.gamble@eastdunbarton.gov.uk",
                "telephone": "+44 1415745750",
                "faxNumber": "+44 1415745529",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "05",
                        "description": "Environmental protection",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.eastdunbarton.gov.uk"
            }
        }
    ],
    "buyer": {
        "name": "East Dunbartonshire Council",
        "id": "org-7"
    },
    "tender": {
        "id": "EDC/2018/2472",
        "title": "Pitch Renovation & Maintenance",
        "description": "East Dunbartonshire Council (EDC) wishes to establish a contract with specialist sports contractors to undertake maintenance of a grass and synthetic surfaces within open spaces and schools.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "70332100",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Various Sites within East Dunbartonshire Council Boundary"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM81"
                    },
                    {
                        "region": "UKM81"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "70332100",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Various Sites within East Dunbartonshire Council Boundary"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM81"
                    },
                    {
                        "region": "UKM81"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amount": 400000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2018-03-28T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-03-28T12:00:00Z"
        },
        "documents": [
            {
                "id": "FEB311417",
                "documentType": "contractNotice",
                "title": "Pitch Renovation & Maintenance",
                "description": "East Dunbartonshire Council (EDC) wishes to establish a contract with specialist sports contractors to undertake maintenance of a grass and synthetic surfaces within open spaces and schools.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB311417",
                "format": "text/html"
            },
            {
                "id": "JUN323400",
                "documentType": "awardNotice",
                "title": "Pitch Renovation & Maintenance",
                "description": "East Dunbartonshire Council (EDC) wishes to establish a contract with specialist sports contractors to undertake maintenance of a grass and synthetic surfaces within open spaces and schools.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN323400",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "title": "Grass Pitches",
                "description": "The following services will be required under this Lot:- - Overseeding - Pitch renovation works - goal mouth/centre spots, topsoil cultivation, trimming, preparation/seeding and turfing - Topdressing - Verti-draining of grass pitch areas",
                "status": "complete",
                "value": {
                    "amount": 250000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract allows for an extension of up to 2 years in any increment"
                }
            },
            {
                "id": "2",
                "title": "Synthetic Surfaces",
                "description": "The services required under this lot are as follows: - Monthly brushing of synthetic surfaces - Washing of synthetic surfaces with mild detergent - Inspection of synthetic surfaces (at same time as brushing) - Oscillating Clean - Ad hoc repairs caused by vandalism/accidental damage",
                "status": "complete",
                "value": {
                    "amount": 150000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract allows for an extension period of up to 2 years in any increment"
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2018-03-28T12:00:00Z",
            "address": {
                "streetAddress": "Southbank Marina, Kirkintilloch"
            }
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "4A.1 If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established i.e. companies house"
                },
                {
                    "type": "economic",
                    "description": "Bidders must respond to ESPD Questions 4B.1.2, 4B.1.3, 4B3, 4B.5.1, 4B.5.2, 4B.5.3 The Bidder response to these questions for Economic and Financial Standing will be evaluated as follows: Pass = response is compliant with the minimum requirement stated in the Contract Notice section III.1.2) Economic and financial standing Fail = response is not compliant with the minimum requirement stated in the Contract Notice section III.1.2) Economic and financial standing.",
                    "minimum": "4B.1.2 Bidders will be required to have an average yearly turnover of 160,000 GBP over the past 3 years. 4B.3 In the case that turnover information is not available for the given period please state the date on which the bidder was set up or started trading. 4B.5.1, 4B.5.2 and 4B.5.3. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employers Liability - 10,000,000 GBP each and every claim and in the annual aggregate Public Liability - 5,000,000 GBP each and every claim and in the annual aggregate Unlimited in respect of liability for death / injury."
                },
                {
                    "type": "technical",
                    "description": "Bidders must respond to ESPD Questions 4C.1, 4C.7, 4C.9 & 4C.10",
                    "minimum": "4C.1. Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in the Contract Notice or the relevant section of the Site Notice. A minimum of two Contracts of a similar scope and nature which have successfully delivered in the last three years. 4C.7 Bidders will be required to confirm environmental management measures which will be used in the performance in this contract. As a minimum bidders must have an in-house environmental policy. 4C.9 Bidders will be required to demonstrate that they have or have access to the relevant tools, plant or technical equipment to deliver the types of requirement detailed in the statement of requirements 4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "70332100",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "3 or 5 years"
        }
    },
    "language": "EN",
    "description": "(SC Ref:547988)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000531994"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000531994"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "EDC/2018/2472-1",
            "title": "Grass Pitches",
            "relatedLots": [
                "1"
            ]
        },
        {
            "id": "EDC/2018/2472-2",
            "title": "Synthetic Surfaces",
            "relatedLots": [
                "2"
            ]
        }
    ],
    "contracts": [
        {
            "id": "EDC/2018/2472-1",
            "awardID": "EDC/2018/2472-1",
            "title": "Grass Pitches",
            "status": "active",
            "dateSigned": "2018-06-12T00:00:00Z"
        },
        {
            "id": "EDC/2018/2472-2",
            "awardID": "EDC/2018/2472-2",
            "title": "Synthetic Surfaces",
            "status": "active",
            "dateSigned": "2018-06-12T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2018/S 040-087560"
        }
    ]
}