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Direct Award Via Lot 5 Crown Commercial Services Postal Goods and Services Framework

The City of Edinburgh Council

This public procurement record has 1 release in its history.

Award

03 Apr 2018 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The City of Edinburgh Council has recently completed a procurement process for the modernisation of its mailing services department, titled "Direct Award Via Lot 5 Crown Commercial Services Postal Goods and Services Framework." The contract was initiated to enhance mail handling efficiency and reduce operational costs, with a total contract value of £200,115.94. The procurement method used was an open procedure, and the award was finalised on 23rd March 2018. The services are expected to take place at the City of Edinburgh's Murrayburn depot.

This tender presents significant opportunities for businesses in the technology and logistics sectors. Companies with expertise in developing integrated hardware solutions and document management systems would be particularly well-suited to compete in future tenders of this nature. Additionally, firms that specialise in automation and digitisation of mail services may find prospects in similar modernisation initiatives by public authorities seeking to improve operational efficiencies while maintaining data security.

How relevant is this notice?

Notice Information

Notice Title

Direct Award Via Lot 5 Crown Commercial Services Postal Goods and Services Framework

Notice Description

The City of Edinburgh Council required to modernise the mailing services department, which receives, sorts and distributes incoming mail across the organisation. The current process is time consuming, labour intensive and carries data security risks as well as a high carbon footprint. The department is required to reduce labour and transportation costs while at the same time assuring a robust transfer of data to all departments. There is a recurring requirement for this service, but a one-off capital investment in hardware and software, including configuration, is required to move towards having a fully digital mail room.

Lot Information

Lot 1

The City of Edinburgh Council required to modernise the mailing services department, which receives, sorts and distributes incoming mail across the organisation. The current process is time consuming, labour intensive and carries data security risks as well as a high carbon footprint. The department is required to reduce labour and transportation costs while at the same time assuring a robust transfer of data to all departments. There is a recurring requirement for this service, but a one-off capital investment in hardware and software, including configuration, is required to move towards having a fully digital mail room. A direct award to Pitney Bowes was required due to the specific requirements of the project. The hardware required could have been sourced through a number of suppliers, but we required a complex solution, for which the software was key. Pitney Bowes were the only supplier who were able to demonstrate their ability to integrate the hardware with semi-automated indexing of the output into both Civica EDM (the document management system used by both income and benefits) and Microsoft SharePoint.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000536718
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR315358
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30131000 - Mailroom equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£200,115 £100K-£500K

Notice Dates

Publication Date
3 Apr 20188 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
23 Mar 20188 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Pitney Bowes Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR315358
    Direct Award Via Lot 5 Crown Commercial Services Postal Goods and Services Framework - The City of Edinburgh Council required to modernise the mailing services department, which receives, sorts and distributes incoming mail across the organisation. The current process is time consuming, labour intensive and carries data security risks as well as a high carbon footprint. The department is required to reduce labour and transportation costs while at the same time assuring a robust transfer of data to all departments. There is a recurring requirement for this service, but a one-off capital investment in hardware and software, including configuration, is required to move towards having a fully digital mail room.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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