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The Provision of Art Kits & Materials for Glasgow, City, Kelvin & Clyde Colleges

Glasgow Kelvin College

This public procurement record has 2 releases in its history.

Award

17 Sep 2018 at 01:00

OJEU - F3 - Contract Award Notice
Tender

06 Apr 2018 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Glasgow Kelvin College, along with Glasgow Clyde College and City of Glasgow College, is conducting a procurement process for "The Provision of Art Kits & Materials," aimed at finding a supplier to deliver art supplies for their creative courses. The tender is in the award stage, following a completed open procurement method initiated on 6th April 2018. The contract, valued at £180,000, commenced on 27th August 2018 and is set for a duration of three years, with an option to extend for an additional year. The main delivery location for the supplies is in Glasgow, and the colleges require a contractor capable of ensuring the timely delivery of assorted art kits that meet their varied curriculum needs.

This procurement presents significant opportunities for businesses in the art supply sector, particularly those that specialise in educational resources. Suppliers with the capacity to provide a wide range of art materials, including the provision of additional items on demand, would be well-suited to compete. Companies that can demonstrate strong logistical capabilities and meet the required quality standards will be key players in this market, as the colleges aim to consolidate their purchases and optimise the efficiency of their supply chain.

How relevant is this notice?

Notice Information

Notice Title

The Provision of Art Kits & Materials for Glasgow, City, Kelvin & Clyde Colleges

Notice Description

Glasgow Kelvin College, Glasgow Clyde College and City of Glasgow College are seeking to appoint a single supplier to supply and deliver Art Supplies in time for the start of their respective art courses. The Contract shall commence in the Academic Year 2018/19 and be for a period of 3 years and an optional 12 month period. In addition, a discount for any additional art products (products not forming part of any of the art kits) available from the bidder. There is no guarantee of demand for any additional products to be bought through this contract by any of the relevant colleges.

Lot Information

Lot 1

2.1 General Scope Glasgow Clyde College, City of Glasgow College, and Glasgow Kelvin College ("Colleges") require one Contractor to supply and deliver assorted art kits for each of the institutions' creative courses. The purpose of this procurement exercise is to aggregate this estimated spend and deliver efficiency benefits to participating institutions. In addition the Colleges' require a discount for miscellaneous art material requirements which may be sought during the term of the contract. The Colleges expects to award one Contractor for the full requirement establishing three individual contracts, one with each of the relevant College, however quoted cost per item will apply to all relevant Colleges. 2.2. Service Requirements 2.2.1 Art Kits Each College has their own individual requirements as per the course content, majority of items are similar but the make-up of each kit will differ. A summary of the requirement has been provided in Appendix E of the ITT documentation. Please note the quantities provided for each item are approximate only and may fluctuate. The art kits will be for the following courses: Glasgow Kelvin College NC Art Glasgow Clyde College: Fashion Fast Track NC Fashion, Sewing NC Fashion, Design NC Fashion, Art HND FT Art NQ Fashion, Textile & Jewellery Art NQ Fashion Textile & Jewellery, Sewing NQ Graphics Art Portfolio Preparation City of Glasgow College NC Interior Design NC Product Design 2.2.2 The Contractor shall ensure that the kits supplied contain items that match the samples supplied during the tender evaluation and agreed prior to Contract award. 2.2.3 During the contract period should the Contractor change supplier of an item this shall be brought to the attention of the relevant College contact immediately. The items are not to be replaced unless approval has been received from the College. 2.2.4 The Contractor shall ensure that each Course Kit is individually boxed and contains a separate delivery note containing as a minimum the following information: Course Title Content of each Kit / checklist Quantity of Kits Order Number Contact for returns 2.2.5 Requirement estimated quantities, estimated delivery dates and delivery locations are detailed at Appendix E. The Colleges are not committed to order the estimated quantities provided. 2.2.6 The winning Contractor shall provide a minimum of 98% of all items required across the three Colleges. 2.3 Non-Core Art Materials 2.3.1 During the period of the Contract the Colleges may have requirements for non-core art materials, i.e. items that are not part of the Art Kits. The Contractor shall make these items available to the Colleges by way of a Contractors electronic catalogue that will integrate with the Colleges P2P/ordering systems. 2.3.2 The Contractor shall ensure that the catalogue items are delivered within 48 hours of receipt of order and apply a discount structure for non-core products.. A catalogue of materials (not in the art kits) is to be provided. The tenderer shall discount the catalogue prices. Samples are to be provided free of charge by tenderers as part of the tender submission. Details of address is contained within the ITT documentation.

Renewal: The Colleges reserve the right to independently extend the relevant Contract for up to a further 12 month period subject to satisfactory performance and College requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000538542
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP331658
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

CPV Codes

37820000 - Art supplies

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£180,000 £100K-£500K

Notice Dates

Publication Date
17 Sep 20188 years ago
Submission Deadline
17 May 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Subject to relevant Colleges' discretion as to whether to exercise the extension period as published, this contract may be re-tendered at the following date 2021 or 2022

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Glasgow Kelvin College
Additional Buyers

City of Glasgow College

Glasgow Clyde College

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G21 4TD
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Springburn/Robroyston
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
1
Supplier Name

Abacus Resources

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR315974
    The Provision of Art Kits & Materials for Glasgow, City, Kelvin & Clyde Colleges - Glasgow Kelvin College, Glasgow Clyde College and City of Glasgow College are seeking to appoint a single supplier to supply and deliver Art Supplies in time for the start of their respective art courses. The Contract shall commence in the Academic Year 2018/19 and be for a period of 3 years and an optional 12 month period. In addition, a discount for any additional art products (products not forming part of any of the art kits) available from the bidder. There is no guarantee of demand for any additional products to be bought through this contract by any of the relevant colleges.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP331658
    The Provision of Art Kits & Materials for Glasgow, City, Kelvin & Clyde Colleges - Glasgow Kelvin College, Glasgow Clyde College and City of Glasgow College are seeking to appoint a single supplier to supply and deliver Art Supplies in time for the start of their respective art courses. The Contract shall commence in the Academic Year 2018/19 and be for a period of 3 years and an optional 12 month period. In addition, a discount for any additional art products (products not forming part of any of the art kits) available from the bidder. There is no guarantee of demand for any additional products to be bought through this contract by any of the relevant colleges.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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