Award

Scottish Water Planned Grounds Maintenance

SCOTTISH WATER

This public procurement record has 2 releases in its history.

Summary of the contracting process

The procurement process involves Scottish Water, which has awarded a contract titled "Scottish Water Planned Grounds Maintenance" for scheduled grass-cutting, weed-spraying, hedge-cutting, and other ground maintenance activities across most of the Scottish mainland. The procurement stage is marked as complete, with the contract awarded on 8 February 2019. The procurement method employed was selective, specifically a negotiated procedure with a prior call for competition. The contract value totals £3,000,000, and is expected to encompass routine maintenance over an extended duration, ensuring environmental services meet the standards required by the utility sector.

This tender presents an excellent opportunity for businesses specialising in landscaping, grounds maintenance, and environmental services. Companies equipped to handle large-scale contracts and demonstrate compliance with health and safety regulations will be particularly well-suited to compete. With a focus on providing services that adhere to strict quality and safety standards, as well as potential for contract renewals, this procurement offers an avenue for business growth in the utilities and environmental sectors within Scotland.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Scottish Water Planned Grounds Maintenance

Notice Description

Award of contract for scheduled grass-cutting, weed-spraying, hedge-cutting and other ground maintenance activities at Scottish Water sites throughout most of the Scottish mainland.

Lot Information

Lot 1

The awarded contract will cover scheduled grass-cutting, weed spraying, hedge-cutting and other ground maintenance activities throughout most of the Scottish mainland. The tender will allow for regional based contract award to a single contractor. Grass-cutting will be, primarily, to a 'rough cut' specification on a three or four cut schedule per site. There may be variations to the above requirement for certain sites i.e. requirements for short cuts and/or higher frequency of cuts per season. The contract will be subject to variation with regard to the number of sites serviced, area to be serviced at site, and frequency of cuts at sites. A web based management information will be provided by the contractor to enable real-time schedule updates by on-site contractor staff including photograhic data. Strict adherence to regulatory and Scottish Water specific Health and Safety procedures will be a contractual requirement encompassing risk assessments, work practices and protective clothing.

Renewal: Three extension options of up to 24-months.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000549243
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB346795
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F6 - Contract Award Notice (Utilities)
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated procedure with prior call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£9,600,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£3,000,000 £1M-£10M

Notice Dates

Publication Date
26 Feb 20196 years ago
Submission Deadline
3 Aug 2018Expired
Future Notice Date
Not specified
Award Date
8 Feb 20197 years ago
Contract Period
Not specified - Not specified
Recurrence
If all extension options relating to the contract are utilised,a contract notice for re-tendering the requirement witll be published in 2025.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH WATER
Contact Name
Mark Duignan
Contact Email
mark.duignan@scottishwater.co.uk
Contact Phone
+44 1414147918

Buyer Location

Locality
CUMBERNAULD ROAD
Postcode
STEPPS,GLAS GOW
Post Town
Not specified
Country
Not specified

Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLM Scotland

Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
1
Supplier Name

TIVOLI GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000549243-2019-02-26T00:00:00Z",
    "date": "2019-02-26T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000549243",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-1",
            "name": "Scottish Water",
            "identifier": {
                "legalName": "Scottish Water"
            },
            "address": {
                "streetAddress": "The Bridge, Buchanan Gate Business Park",
                "locality": "Cumbernauld Road",
                "region": "UKM",
                "postalCode": "Stepps, Glasgow"
            },
            "contactPoint": {
                "name": "Mark Duignan",
                "email": "mark.duignan@scottishwater.co.uk",
                "telephone": "+44 1414147918",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Water",
                        "scheme": "TED_CE_ACTIVITY"
                    }
                ],
                "url": "http://www.scottishwater.co.uk"
            }
        },
        {
            "id": "org-2",
            "name": "Tivoli Group Ltd",
            "identifier": {
                "legalName": "Tivoli Group Ltd"
            },
            "address": {
                "streetAddress": "10 Bellsland Drive, Glencairn Industrial Estate,",
                "locality": "Kilmarnock",
                "region": "UK",
                "postalCode": "KA1 4BB"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "Scottish Water",
        "id": "org-1"
    },
    "tender": {
        "id": "SW17/WP/1113",
        "title": "Scottish Water Planned Grounds Maintenance",
        "description": "Award of contract for scheduled grass-cutting, weed-spraying, hedge-cutting and other ground maintenance activities at Scottish Water sites throughout most of the Scottish mainland.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "77314000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Most of Scottish Mainland"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 9600000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2018-08-03T12:00:00Z"
        },
        "documents": [
            {
                "id": "JUL324977",
                "documentType": "contractNotice",
                "title": "Scottish Water Planned Grounds Maintenance",
                "description": "Scheduled grass-cutting, weed-spraying, hedge-cutting and other ground maintenance activities at Scottish Water sites throughout most of the Scottish mainland.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL324977",
                "format": "text/html"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "FEB346795",
                "documentType": "awardNotice",
                "title": "Scottish Water Planned Grounds Maintenance",
                "description": "Award of contract for scheduled grass-cutting, weed-spraying, hedge-cutting and other ground maintenance activities at Scottish Water sites throughout most of the Scottish mainland.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB346795",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The awarded contract will cover scheduled grass-cutting, weed spraying, hedge-cutting and other ground maintenance activities throughout most of the Scottish mainland. The tender will allow for regional based contract award to a single contractor. Grass-cutting will be, primarily, to a 'rough cut' specification on a three or four cut schedule per site. There may be variations to the above requirement for certain sites i.e. requirements for short cuts and/or higher frequency of cuts per season. The contract will be subject to variation with regard to the number of sites serviced, area to be serviced at site, and frequency of cuts at sites. A web based management information will be provided by the contractor to enable real-time schedule updates by on-site contractor staff including photograhic data. Strict adherence to regulatory and Scottish Water specific Health and Safety procedures will be a contractual requirement encompassing risk assessments, work practices and protective clothing.",
                "status": "complete",
                "hasOptions": false,
                "secondStage": {
                    "maximumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "A maximum of the top five highest scoring bidders in the pre-qualification stage (PQQ)."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Three extension options of up to 24-months."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Systems and Processes",
                            "description": "10%"
                        },
                        {
                            "type": "cost",
                            "name": "Commercial",
                            "description": "60%"
                        }
                    ]
                }
            }
        ],
        "contractTerms": {
            "hasElectronicPayment": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The winning bidder will be required to undertake Community Benefits that they have offered in their tender. Bidders must comply with the Modern Slavery Act and operate an ethical supply chain.",
            "financialTerms": "All prices quoted shall be in Sterling (UK) and all payments shall be made in Sterling (UK). Payment shall be made on the basis of completed services in accordance with the agreed contract rates, schedules and conditions of contract.",
            "tendererLegalForm": "In the event of a group of companies submitting an accepted offer, it will be necessary for each member of the group to sign an undertaking that each company in the group will be jointly and severally liable for the satisfactory performance of the contract."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "reductionCriteria": "Bidders must be able to evidence the following accreditations: ISO 9001 Quality Management Accreditation ISO 18001/45001 Health and Safety Accreditation"
        },
        "secondStage": {
            "invitationDate": "2018-08-17T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Bidders will be required to demonstrate that their organisation has the capacity, capability and experience to undertake the defined scope of requirements. Bidders must be able to evidence that they currently have established and audited systems policies and procedures relating to Quality Management, Health and Safety, Environmental Management and the Modern Slavery Act. Evidence of insurance cover will be be required prior to contract award. Minimum levels of insurance cover are stated within PQQ."
                },
                {
                    "type": "economic",
                    "minimum": "Applicants will be expected to be of sufficient financial and economic standing to support the anticipated contract value. All applicants must complete the financial questions within the pre-qualification questionnaire and tender documents. Financial standing relevant to the anticipated contract value will be determined by Scottish Water based on the response to the pre-qualification questionnaire and any further financial checks deemed necessary"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2019-02-28T00:00:00Z"
            },
            "requiresGuarantees": true
        },
        "classification": {
            "id": "77314000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "If all extension options relating to the contract are utilised,a contract notice for re-tendering the requirement witll be published in 2025."
        },
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "PCS-Tender was used to carry out this procurement. Please note this is a separate website and if you are not registered, you must register via https://www.publictendersscotland.publiccontractsscotland.gov.uk. Scottish Water will not accept the ESPD. We will only accept a completed Scottish Water PQQ document. This Notice does not preclude Scottish Water from issuing other notices for specific requirements. Responses to the OJEU Notice will be evaluated and only successful applicants following PQQ evaluation will be invited to submit a tender. Scottish Water reserves the right to divide the scope of the contract into lots at tender and contract award stages as it deems appropriate. Applicants who fail to supply all of the information requested in response to this Notice or any resulting tender exercise may risk elimination. (SC Ref:575281)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000549243"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000549243"
        }
    ],
    "noticetype": "OJEU - F6 - Contract Award Notice (Utilities)",
    "awards": [
        {
            "id": "SW17/WP/1113-1",
            "suppliers": [
                {
                    "id": "org-2",
                    "name": "Tivoli Group Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "SW17/WP/1113-1",
            "awardID": "SW17/WP/1113-1",
            "status": "active",
            "value": {
                "amount": 3000000,
                "currency": "GBP"
            },
            "dateSigned": "2019-02-08T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2018/S 132-301595"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "value": 6,
                "relatedLot": "1"
            }
        ]
    }
}