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Integrated Workplace Management System (IWMS) for Highland Council

The Highland Council

This public procurement record has 1 release in its history.

Planning

09 Jul 2018 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Highland Council is currently in the planning stage for procuring an Integrated Workplace Management System (IWMS) to enhance their property management capabilities. This initiative, identified under the tender ID HC/DIS/IWMS/2018, is aimed at replacing multiple existing systems used for property-related functions, including document management and project management. The procurement process is set to evolve, with a full Invitation to Tender expected to be published by 17 September 2018. The council's operations are based in Inverness, UK, and the procurement falls within the general public services sector.

This tender presents significant opportunities for businesses specialising in cloud-based software solutions, particularly those offering Commercial Off The Shelf (COTS) products tailored for property and facilities management. Firms that can provide innovative and integrated technology solutions will be well-positioned to compete. Given the scale of the Highland Council's property portfolio, which includes approximately 3,000 assets and an annual volume of about 11,000 maintenance orders, successful bidders may benefit from ongoing partnerships in delivering these capabilities to a local authority level.

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Notice Information

Notice Title

Integrated Workplace Management System (IWMS) for Highland Council

Notice Description

The Highland Council intends to procure an Integrated Workplace Management System (IWMS) to replace various systems currently in use for property-related functions, including property management, document management, surveys and audits, project management, and facilities and premises management.

Lot Information

Lot 1

The Highland Council has recently undertaken an internal redesign exercise. The formation of the Property and Facilities Management section in the Development & Infrastructure Service has created an opportunity to create efficiencies in the way that the council operates and utilises its property assets in terms of estate strategy, maintenance, operation and facilities management. In order to maximise the potential benefits of this change it must be properly supported by the systems, processes and procedures utilised by the service. The Council currently operates various systems that relate to property management but these are not easily interlinked or reconciled, and data is not consistent across the different systems. The current solutions do not meet the growing business requirements of the Property & Facilities Management section, or the larger property management requirements of the Council, and are lacking the functionality now required by the business. The council currently manages a property estate consisting of about 3000 operational and non-operational assets. Operationally, approximately 11,000 orders for reactive, cyclical and planned maintenance works are placed with contractors on an annual basis. The Council intends to procure an Integrated Workplace Management System (IWMS) to replace various systems currently in use for property-related functions, including property management, document management, surveys and audits, project management, and facilities and premises management. The IWMS should be a cloud hosted solution, accessible securely over the internet, with a web-based front end which is accessible on all major supported/current web browsers and on any modern mobile device. It must support offline working on mobile devices such as smartphones or tablets.. More details of the requirements are contained in the attached document, although please note that this is not the final, fully-detailed specification.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000549628
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL324964
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

70 - Real estate services

CPV Codes

48311000 - Document management software package

70100000 - Real estate services with own property

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jul 20188 years ago
Submission Deadline
Not specified
Future Notice Date
17 Sep 2018Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Highland Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV3 5NX
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness West
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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