Notice Information
Notice Title
Integrated Workplace Management System (IWMS) for Highland Council
Notice Description
The Highland Council intends to procure an Integrated Workplace Management System (IWMS) to replace various systems currently in use for property-related functions, including property management, document management, surveys and audits, project management, and facilities and premises management.
Lot Information
Lot 1
The Highland Council has recently undertaken an internal redesign exercise. The formation of the Property and Facilities Management section in the Development & Infrastructure Service has created an opportunity to create efficiencies in the way that the council operates and utilises its property assets in terms of estate strategy, maintenance, operation and facilities management. In order to maximise the potential benefits of this change it must be properly supported by the systems, processes and procedures utilised by the service. The Council currently operates various systems that relate to property management but these are not easily interlinked or reconciled, and data is not consistent across the different systems. The current solutions do not meet the growing business requirements of the Property & Facilities Management section, or the larger property management requirements of the Council, and are lacking the functionality now required by the business. The council currently manages a property estate consisting of about 3000 operational and non-operational assets. Operationally, approximately 11,000 orders for reactive, cyclical and planned maintenance works are placed with contractors on an annual basis. The Council intends to procure an Integrated Workplace Management System (IWMS) to replace various systems currently in use for property-related functions, including property management, document management, surveys and audits, project management, and facilities and premises management. The IWMS should be a cloud hosted solution, accessible securely over the internet, with a web-based front end which is accessible on all major supported/current web browsers and on any modern mobile device. It must support offline working on mobile devices such as smartphones or tablets.. More details of the requirements are contained in the attached document, although please note that this is not the final, fully-detailed specification.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000549628
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL324964
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- OJEU - F1 - Prior Information Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
70 - Real estate services
-
- CPV Codes
48311000 - Document management software package
70100000 - Real estate services with own property
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 9 Jul 20187 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 17 Sep 2018Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE HIGHLAND COUNCIL
- Contact Name
- Peter Tysoe
- Contact Email
- peter.tysoe@highland.gov.uk
- Contact Phone
- +44 1463702422
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV3 5NX
- Post Town
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM6 Highlands and Islands
-
- Local Authority
- Highland
- Electoral Ward
- Inverness West
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL324964&idx=1
12th July 2018 - IWMS - Scope of requirements -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL324964
Integrated Workplace Management System (IWMS) for Highland Council - The Highland Council intends to procure an Integrated Workplace Management System (IWMS) to replace various systems currently in use for property-related functions, including property management, document management, surveys and audits, project management, and facilities and premises management.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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