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Workspace Management Services

Scottish Water

This public procurement record has 2 releases in its history.

Award

03 Sep 2019 at 01:00

OJEU - F6 - Contract Award Notice (Utilities)
Tender

10 Sep 2018 at 01:00

OJEU - F5 - Contract Notice (Utilities)
Summary of the contracting process

Scottish Water is currently seeking to award a contract for "Workspace Management Services," aimed at providing cloud-hosted software and hardware management solutions. The procurement process is at the Award stage, following a selective method and a negotiated procedure with prior call for competition. The service will cover resources across fifteen locations in Scotland, with a total project value of £600,000. The contract was signed on 11 July 2019, with performance requirements that ensure reliability and compliance with regulations such as GDPR.

This tender presents significant opportunities for businesses specialising in cloud technology and workspace management solutions, particularly those that can offer secure, user-friendly interfaces and robust data analytics capabilities. Companies with experience in managing large-scale resource logistics or those already engaged with public sector procurement in the technology services arena would be well-positioned to compete for this contract. Additionally, firms that can demonstrate compliance with modern legislation and ethical supply chain practices are encouraged to participate.

How relevant is this notice?

Notice Information

Notice Title

Workspace Management Services

Notice Description

Scottish Water requires cloud hosted software and hardware workspaace management service.

Lot Information

Lot 1

Scottish Water requires a cloud hosted software and hardware workspace management service. The service will allow employees to book and manage reservations for 2,500 resources (made up of desks, hot desks, meeting rooms, pool cars, electric car charging points and parking spaces) across fifteen Scottish Waster locations, using a number of potential interfaces (such as web based application; meeting room panels; self-service kiosks; mobile interface; Outlook Add In). The service will allow Scottish Water Workplace team to report on the utilisation of the resources to enable strategic decision making at these locations. The project would be considered a success if it is able to deliver the following: A reliable and secure desk and room booking service with simple user interfaces which does not adversely impact the user experience and productivity. A resilient desk and room booking service which meets the requirements for Scottish Water should a business continuity or disaster recovery event occurs. A value for money service, with robust information security, compliant with all legislation such as GDPR. Policy, management guidelines, procedures and training/guidance to support the introduction of the new service to the organisation. Migration of existing valid reservations for resources from Workspace Manager. Framework Agreement Procurement Route: OJEU PQQ: Yes If 'Yes' to PQQ question above, will it be issued with the OJEU? Yes Public Contracts Scotland: Yes E-Auction: No Division into Lots: Yes Multiple Suppliers: Yes Volume Rebate Schedule: Yes Stage 1 Award Criteria 80% Technical Capability and Service Delivery including mandatory Pass/Fail questions and 20% Value Delivery Stage 2 Award Criteria100% Cost and Commercial Viability Project Bank Account to be used: No

Renewal: 5 years initial period plus x 1 year extensions option

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000556984
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP365278
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F6 - Contract Award Notice (Utilities)
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated procedure with prior call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48517000 - IT software package

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
£600,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Sep 20196 years ago
Submission Deadline
3 Oct 2018Expired
Future Notice Date
Not specified
Award Date
11 Jul 20197 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Water
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CUMBERNAULD ROAD
Postcode
Not specified
Postcode Area
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLM Scotland
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
1
Supplier Name

Keytree Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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