Award

Provision of Electoral Services

APUC LIMITED

This public procurement record has 2 releases in its history.

Award

27 Mar 2019 at 00:00

Tender

21 Nov 2018 at 00:00

Summary of the contracting process

The procurement process involves APUC Limited, a central purchasing body based in Stirling, UK, seeking tenders for the "Provision of Electoral Services". This initiative falls under the education sector and aims to deliver essential services such as the design and administration of ballot papers and postal votes, alongside related IT systems. The tender process is currently at the 'active' stage and is conducted through an open procedure, with a submission deadline set for 9 January 2019. The contract value is estimated at £280,000, and it is noteworthy that the procurement will be governed by a Framework Agreement commencing on 1 March 2019, lasting for three years, with a possible extension up to four years based on demand and performance.

This tender presents a significant opportunity for both small and large businesses, particularly those with expertise in electoral services, IT systems, and associated printing services. Companies that have the capability to handle electoral processes, including design, administration, and technology application, are encouraged to submit proposals. As the number and frequency of elections within educational institutions are expected to rise due to legal requirements, businesses engaging in these areas may find this tender to be a substantial stepping stone to expand their client base and solidify their market presence.

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Notice Title

Provision of Electoral Services

Notice Description

Provision of electoral services including design, printing and administration of ballot papers and postal votes and related IT systems

Lot Information

Lot 1

Universities and Colleges currently run elections for a number of purposes within their institutions. These include the appointments of representatives from different constituencies of staff, students and alumni to positions on Governing Bodies (Courts) and Senates (the Academic Governing Body). Elections are also run by Students' Associations, which may range from the appointment of class presidents through to Student Association office holders. The Higher Education Governance (Scotland) Act 2016 introduced new requirements for the composition of Courts and Senates which placed an emphasis on the election of representatives. All Institutions must fully comply with the Act by December 2020, and measures include the requirement for more than 50 per cent of members of University Senates to be elected, as well as the election of the Senior Lay Member (in effect the Chair of Court) by all students and staff of the institution. The number and frequency of elections is, therefore, likely to increase in the coming years. Constituencies will range from several dozen to several thousand in number.

Renewal: The Framework Agreement will commence on the 1 March 2019 for a period of 3 years and expire on the 28 February 2022. The Authority reserves the right to extend the Framework Agreement for a further 1 year subject to satisfactory performance and continued Institutions requirements.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000564460
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349902
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

22821000 - Electoral forms

48100000 - Industry specific software package

72300000 - Data services

Notice Value(s)

Tender Value
£280,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£280,000 £100K-£500K

Notice Dates

Publication Date
27 Mar 20196 years ago
Submission Deadline
9 Jan 2019Expired
Future Notice Date
Not specified
Award Date
28 Feb 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
November 2022

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
APUC LIMITED
Contact Name
Emma Yule
Contact Email
annemartin@apuc-scot.ac.uk, eyule@apuc-scot.ac.uk
Contact Phone
+44 1314428930

Buyer Location

Locality
STIRLING
Postcode
FK8 2DZ
Post Town
Falkirk and Stirling
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM02 Perth and Kinross, and Stirling
Delivery Location
TLM Scotland

Local Authority
Stirling
Electoral Ward
Stirling East
Westminster Constituency
Stirling and Strathallan

Supplier Information

Number of Suppliers
4
Supplier Names

DEMOCRACY TECHNOLOGY T/A MI VOICE

ELECTORAL REFORM SERVICES

IDOX SOFTWARE

PRINT IMAGE NETWORK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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