Award

Three Year Contract for Bin Collection Services

WILLIAMSBURGH HOUSING ASSOCIATION

This public procurement record has 2 releases in its history.

Award

23 Apr 2019 at 00:00

Tender

19 Nov 2018 at 00:00

Summary of the contracting process

The procurement process involves a contract titled "Three Year Contract for Bin Collection Services" initiated by the Williamsburgh Housing Association, a registered social landlord based in Paisley, Renfrewshire. The procurement falls under the 'services' category with a focus on housing and community amenities. The contract is complete and was scheduled to commence on 4th February 2019, lasting for three years, with the possibility of a one-year extension. The award was made through an open procedure, with a contract value of £40,000 annually. Key dates include an award date of 29th March 2019 and an initial tender deadline that closed on 19th December 2018.

This contract presents significant opportunities for businesses specialising in waste management and collection services. Companies that can demonstrate relevant experience, possess the necessary certifications, and have the capacity to meet rigorous performance criteria, particularly within the Renfrewshire area, are well-suited to compete. Additionally, participation in local engagement events such as the 'Meet the Buyer' session can provide further insights into service requirements and establish valuable connections with the buyer, enhancing the potential for contract opportunities.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Three Year Contract for Bin Collection Services

Notice Description

The Contract will involve the successful Bidder providing a bin collection service over a three year period from the commencement date. The commencement date of the bin collection service is envisaged to be Monday 4th February 2019. The Contract may be extended by one additional year by written instruction from Williamsburgh Housing Association not later than thirty-three months from the commencement date. The successful bidder will provide the bin collection service in accordance with Williamsburgh Housing Association's specification described within Tender Document 5. A weekly bin collection service will be provided by the Contractor and Bidders are advised that household waste bins (grey bins) and recycling bins (blue) bins are each currently collected by Renfrewshire Council at fortnightly intervals i.e. grey bins are collected twenty-six times per annum.

Lot Information

Lot 1

Williamsburgh Housing Association are seeking to establish a Contract for the provision of a bin collection and cleaning services with a suitably experienced and qualified provider. The Contract is anticipated to commence on Monday 4th February 2019 and will operate for a maximum of three years (with the option for an extension of one further year) subject to satisfactory performance of the successful Bidder which will be measured through Key Performance Indicators. The Contract will primarily be delivered in Paisley, Renfrew and Johnstone, Renfrewshire but may also include services to properties in other towns and villages throughout Renfrewshire. The anticipated Contract Value is 40,000GBP per annum (excluding VAT), however provision has been made within the Contract value for new housing developments that may be completed during the Contract period and changes to Renfrewshire Council's bin collection requirements.

Renewal: May take up option on an extension for an additional 12 months

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000564685
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR352390
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90500000 - Refuse and waste related services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
£200,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£212,979 £100K-£500K

Notice Dates

Publication Date
23 Apr 20196 years ago
Submission Deadline
19 Dec 2018Expired
Future Notice Date
Not specified
Award Date
29 Mar 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
2021 or 2022

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
WILLIAMSBURGH HOUSING ASSOCIATION
Contact Name
Owen McMillan
Contact Email
owen@williamsburghha.co.uk
Contact Phone
+44 1418476389

Buyer Location

Locality
PAISLEY
Postcode
PA1 1RW
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Renfrewshire
Electoral Ward
Paisley Northeast and Ralston
Westminster Constituency
Paisley and Renfrewshire North

Supplier Information

Number of Suppliers
1
Supplier Name

CALEDONIAN MAINTENANCE SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000564685-2019-04-23T00:00:00Z",
    "date": "2019-04-23T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000564685",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-45",
            "name": "Williamsburgh Housing Association",
            "identifier": {
                "legalName": "Williamsburgh Housing Association"
            },
            "address": {
                "streetAddress": "Ralston House, Cyril Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA1 1RW"
            },
            "contactPoint": {
                "name": "Owen McMillan",
                "email": "owen@williamsburghha.co.uk",
                "telephone": "+44 1418476389",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Registered Social Landlord",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.williamsburghha.co.uk"
            }
        },
        {
            "id": "org-46",
            "name": "A.D.A Construction Consultants",
            "address": {
                "streetAddress": "Pavilion 3, St James Business Park, Linwood Road",
                "locality": "Paisley",
                "region": "UK",
                "postalCode": "PA3 3BB"
            },
            "contactPoint": {
                "name": "Alan Shanks",
                "email": "alan.shanks@ada-cc.co.uk",
                "telephone": "+44 1418160184",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "processContactPoint"
            ]
        },
        {
            "id": "org-53",
            "name": "Williamsburgh Housing Association",
            "identifier": {
                "legalName": "Williamsburgh Housing Association"
            },
            "address": {
                "streetAddress": "Ralston House, Cyril Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA1 1RW"
            },
            "contactPoint": {
                "name": "Owen McMillan",
                "email": "owen@williamsburghha.co.uk",
                "telephone": "+44 1418476389",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Registered Social Landlord",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.williamsburghha.co.uk"
            }
        },
        {
            "id": "org-54",
            "name": "Caledonian Maintenance Services Ltd",
            "identifier": {
                "legalName": "Caledonian Maintenance Services Ltd"
            },
            "address": {
                "streetAddress": "68 Bogmoor Place, Shieldhall",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G51 4SN"
            },
            "contactPoint": {
                "telephone": "+44 1414457950"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "Williamsburgh Housing Association",
        "id": "org-53"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000564685",
        "title": "Three Year Contract for Bin Collection Services",
        "description": "The Contract will involve the successful Bidder providing a bin collection service over a three year period from the commencement date. The commencement date of the bin collection service is envisaged to be Monday 4th February 2019. The Contract may be extended by one additional year by written instruction from Williamsburgh Housing Association not later than thirty-three months from the commencement date. The successful bidder will provide the bin collection service in accordance with Williamsburgh Housing Association's specification described within Tender Document 5. A weekly bin collection service will be provided by the Contractor and Bidders are advised that household waste bins (grey bins) and recycling bins (blue) bins are each currently collected by Renfrewshire Council at fortnightly intervals i.e. grey bins are collected twenty-six times per annum.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "90500000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Paisley, Renfrew and Johnstone, Renfrewshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 200000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2018-12-19T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-12-19T12:00:00Z"
        },
        "documents": [
            {
                "id": "NOV337746",
                "documentType": "contractNotice",
                "title": "Three Year Contract for Bin Collection Services",
                "description": "The Contract will involve the successful Bidder providing a bin collection service over a three year period from the commencement date. The commencement date of the bin collection service is envisaged to be Monday 4th February 2019. The Contract may be extended by one additional year by written instruction from Williamsburgh Housing Association not later than thirty-three months from the commencement date. The successful bidder will provide the bin collection service in accordance with Williamsburgh Housing Association's specification described within Tender Document 5. A weekly bin collection service will be provided by the Contractor and Bidders are advised that household waste bins (grey bins) and recycling bins (blue) bins are each currently collected by Renfrewshire Council at fortnightly intervals i.e. grey bins are collected twenty-six times per annum.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV337746",
                "format": "text/html"
            },
            {
                "id": "NOV337746-1",
                "title": "Document 3",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337746&idx=1",
                "datePublished": "2018-11-21T13:53:49Z",
                "dateModified": "2018-11-21T13:53:49Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV337746-2",
                "title": "Tender Document 1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337746&idx=2",
                "datePublished": "2018-11-22T08:50:34Z",
                "dateModified": "2018-11-22T08:50:34Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV337746-3",
                "title": "Tender Document 4",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337746&idx=3",
                "datePublished": "2018-11-22T08:51:30Z",
                "dateModified": "2018-12-04T13:51:13Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "NOV337746-4",
                "title": "Tender Document 5",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337746&idx=4",
                "datePublished": "2018-11-22T08:56:12Z",
                "dateModified": "2018-11-22T08:56:12Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV337746-5",
                "title": "Tender Document 2",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337746&idx=5",
                "datePublished": "2018-11-22T09:05:19Z",
                "dateModified": "2018-12-04T13:54:08Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "NOV337746-6",
                "title": "Tender Document 4 Revision A - Omission of 39 Caledonia Street and Addition of 20 Seedhill Road",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337746&idx=6",
                "datePublished": "2018-12-04T13:51:13Z",
                "dateModified": "2018-12-04T13:51:13Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "NOV337746-7",
                "title": "Tender Document 2",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337746&idx=7",
                "datePublished": "2018-12-04T13:54:08Z",
                "dateModified": "2018-12-04T13:54:08Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "NOV337746-8",
                "title": "Meet the Buyer Event Presentation",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV337746&idx=8",
                "datePublished": "2018-12-04T13:55:16Z",
                "dateModified": "2018-12-04T13:55:16Z",
                "format": "application/vnd.openxmlformats-officedocument.presentationml.presentation"
            },
            {
                "id": "APR352390",
                "documentType": "awardNotice",
                "title": "Three Year Contract for Bin Collection Services",
                "description": "The Contract will involve the successful Bidder providing a bin collection service over a three year period from the commencement date. The commencement date of the bin collection service is envisaged to be Monday 4th February 2019. The Contract may be extended by one additional year by written instruction from Williamsburgh Housing Association not later than thirty-three months from the commencement date. The successful bidder will provide the bin collection service in accordance with Williamsburgh Housing Association's specification described within Tender Document 5. A weekly bin collection service will be provided by the Contractor and Bidders are advised that household waste bins (grey bins) and recycling bins (blue) bins are each currently collected by Renfrewshire Council at fortnightly intervals i.e. grey bins are collected twenty-six times per annum.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR352390",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Williamsburgh Housing Association are seeking to establish a Contract for the provision of a bin collection and cleaning services with a suitably experienced and qualified provider. The Contract is anticipated to commence on Monday 4th February 2019 and will operate for a maximum of three years (with the option for an extension of one further year) subject to satisfactory performance of the successful Bidder which will be measured through Key Performance Indicators. The Contract will primarily be delivered in Paisley, Renfrew and Johnstone, Renfrewshire but may also include services to properties in other towns and villages throughout Renfrewshire. The anticipated Contract Value is 40,000GBP per annum (excluding VAT), however provision has been made within the Contract value for new housing developments that may be completed during the Contract period and changes to Renfrewshire Council's bin collection requirements.",
                "status": "complete",
                "value": {
                    "amount": 200000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "May take up option on an extension for an additional 12 months"
                }
            }
        ],
        "bidOpening": {
            "date": "2018-12-19T12:00:00Z",
            "address": {
                "streetAddress": "Williamsburgh Housing Association"
            }
        },
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The contractors performance and delivery of the requirement will be monitored by Williamsburgh Housing Association on a monthly basis during the term of the contract through measurement of Key Performance Indicators (KPI's). The KPI's may include measurement and assessment on the contractors monthly performance in delivering the service requirements, the contractors adherence to Renfrewshire Council's bin collection timetable, minimising the time between removing and returning the bins to the storage areas, the contractors effectiveness in cleaning bins and the bin storage area, customer complaints and satisfaction."
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Please refer to these statements when completing Section 4A of Tender Documents 3 ESPD Scotland Version 1.12. 4A.1 - If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. 4A.2 - Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships."
                },
                {
                    "type": "economic",
                    "description": "Please refer to these statements when completing Section 4B of Tender Document 3 ESPD Scotland 1.12. Question 4B.1.1 - Bidders will be required to have a minimum 'general' yearly turnover of 80,000GBP for the last two years. Question 4B.1.2 - Bidders will be required to have an average yearly turnover of 80,000GBP for the last two years. Question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. Questions 4B.5.1 and 4B5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5,000,000GBP Public Liability Insurance = 5,000,000 GBP"
                },
                {
                    "type": "technical",
                    "description": "Please refer to these statements when completing Section 4C of Tender Document 3 ESPD Scotland 1.12. 4C.8.1 - Bidders will be required to confirm their average annual manpower for the last three years. 4C.8.2 - Bidders will be required to confirm their and the number of managerial staff for the last three years. 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice. 4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "90500000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2021 or 2022"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:581630)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000564685"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000564685"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-r6ebe6-0000564685-1",
            "suppliers": [
                {
                    "id": "org-54",
                    "name": "Caledonian Maintenance Services Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-r6ebe6-0000564685-1",
            "awardID": "ocds-r6ebe6-0000564685-1",
            "status": "active",
            "value": {
                "amount": 212979,
                "currency": "GBP"
            },
            "dateSigned": "2019-03-29T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2018/S 226-517176"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "85",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}